I like to use Google Sheets to keep my list of stories that I'm working on organized
like in this photo here:
Each row is highlighted a certain color depending on the value of the cell in "B" Column. "Published" is green, "WIP" is orange, where for range A2:B2, =B2="Published"
But at the moment I have to create the conditional formatting formula (CF) for each row one by one. I have to make the CF for Row 2, then copy the CF to Row 3 and edit the formula to replace every B2 with a B3 so it works independently on the next row.
This seems far too tedious to do practically so I was wondering if there was a formula that would allow each row to be formatted individually with one formula? Something where the formula knows to look at B2 in Row 2 to apply the formatting, B3 in Row 3, and so on.
The current formula I'm using is [=B3="Published"] to change the formatting style to a green highlight. But if I do this on all of my cells, it will change all of rows based on the value of B2. Even though in B3 it might be "WIP" instead, which defeats the purpose of highlight. I was hoping it would function like [if: =BX="Published"/ then: apply conditional formatting to Row X]
I'm really sorry about the poor phrasing of this question, I have basically zero knowledge on Google Sheets and don't know how to phrase the question for Google or any other search engine
set your range to A2:F and use this set of formulae:
orange
=$B2="WIP"
blue
=$B2="Outline"
green
=$B2="Published"
Related
I am trying to find a way to have a cell in column A turn yellow if any cell in the adjacent row is less than the value of its corresponding header. Please see my example sheet.
I'm trying to use this formula for my conditional formatting: =COUNTIF(B5:5,"<"&B$4)>=1 but I believe it's stuck on using Cell B4 as the header value for the entire range (instead of C4 for column C, D4 for column D, etc).
Any ideas on what I'm missing here?
For the red option, as you suggested, you should use:
=COUNTIF($B5:$H5,"")
But you may keep it that option above, so it is red even if there's an orange
Then, for yellow you can use:
=COUNTIF(BYCOL($B5:$H5,LAMBDA(each,each<OFFSET(each,4-ROW(each),0))),TRUE)
It checks in each column if the value is smaller than in row 4, and counts the amount of TRUE values
And green should be by default, I understand. Is it useful?
I built a Google Spreadsheets tracking the price of certain items in each month. The different items are displayed in row 3:30. Different retailers are displays in Column C:M. Each month is displayed in a different sheet. I want to match (for example) Cell C3 to Cell C3 in the month before and color Red if the price has increased, Green if the price has decreased and remain white if the price is the same. I want to do so for each of the cells C3:M30.
I have managed to find a formula to match cell C3 to C3 then cell C4 to C4 etc. untill cell C30. This is the formula I used:
=C3>INDIRECT("OKTOBER 2020!C"&ROW())
This works fine for Column C, but I can't find a way to incorporate Columns D:M in this formula. Is there a way to incorporate the conditional formatting rule for Columns D:M in the same formula? Or should I just add this formula to each row with the corresponding row Letter?
Answer:
You can do this with an ARRAYFORMULA.
Formula:
=ARRAYFORMULA(C3:M30>INDIRECT("OKTOBER 2020!"&SUBSTITUTE(ADDRESS(1,COLUMN(),4),"1","")&ROW()))
Rundown of this formula:
Creates an ADDRESS of a cell which has a row of 1, the current column index, using a relative reference.
Substitute the hard-coded row number 1 to extract out the column letter
Construct an indirect reference to the current cell using the extracted column letter, the current ROW(), and appending it to the string OKTOBER 2020!
Check if this cell is greater than the current cell
Run this whole formula on the range C3:M30. This can be expanded to cover additional cells, if necessary.
This formula checks if the price has gone up, for which the conditional formatting should reflect as such. You can also do this for when the price has decreased or stayed the same by changing the initial comparison operator:
Price decrease:
=ARRAYFORMULA(C3:M30<INDIRECT("OKTOBER 2020!"&SUBSTITUTE(ADDRESS(1,COLUMN(),4),"1","")&ROW()))
No price change:
=ARRAYFORMULA(C3:M30=INDIRECT("OKTOBER 2020!"&SUBSTITUTE(ADDRESS(1,COLUMN(),4),"1","")&ROW()))
References:
ARRAYFORMULA - Docs Editors Help
INDIRECT - Docs Editors Help
SUBSTITUTE - Docs Editors Help
ADDRESS - Docs Editors Help
COLUMN - Docs Editors Help
ROW - Docs Editors Help
I am building a Google Sheets to check off vocabulary words taught during a school year. I need the cells in the first column (the vocabulary word) to change to green when taught, or red when not taught. I am recording the date taught in the adjacent row cells. For example B1 will turn red if there is no data in cells C1:AA1.
How do I do this?
Please format as much of B:B as relevant "standard" red then select B:B, clear any CF formatting from it and Format - Conditional formatting..., Custom formula is and:
=countblank(C1:AA1)<>25
Select green formatting of choice and Done.
I've got a spreadsheet made on Google Sheets that contains 11 sheets, and each sheet is a set of things that I'm considering buying.
Some sets contain the same individual pieces as something else.
For example item A might be on sheet A and sheet D.
I'd like to make some kind of formula to highlight all duplicates, so that when I was looking through the sheet I could see whether buying item A will help me complete more than just the set that I'm looking at. So I can look at a set and if it's mostly green I know there's more value in buying it as almost all of the contents will also go towards another set.
I know how to do it so that they glow if they match on the same sheet.
$A2=$B2
However I'm not sure how to do it across sheets, or how I'd include if statements. As the colour would have to change if it matches any cells in column A on any sheet. They're also not in the same order on different sheets so while item A might be in A3 on sheet A, it might be in A17 on sheet D.
I'm not sure how possible something like this is, but I'd appreciate any help.
Google Sheets does not allow direct references to cells in other sheets in conditional formatting formulas. But this can be circumvented with indirect:
= A2 = indirect("Sheet2!A2")
formats the current cell (A2) if it's the same as the contend of A2 on Sheet2.
But you want to check whether the content is duplicated anywhere in column A of another sheet. This can be done with match: select the column A2:A of the present sheet, and add conditional formatting with custom formula
=match(A2, indirect("Sheet2!A2:A"), 0) > 0
Here match returns either the position of found element (a positive number) or #N/A, and the formula evaluates to True in the former case only.
Although the formula says "A2", it can be applied at once to any range that has A2 as its upper left corner.
I'm trying to have a cell on Sheet A check if it's either > or < the value in a cell on Sheet B, then change its color accordingly. Under the custom formula I use: =A1>("SheetB!A1"), but it doesn't seem to work. I use the color Green for the > and the color Red for the <. Every time the rules are saved it will always display A1 on Sheet A in red.
Is the function wrong? Or is it not possible to have a Conditional Format even search across sheets?
For some reason (I confess I don't really know why) a custom formula in conditional formatting does not directly support cross-sheet references.
But cross-sheet references are supported INDIRECT-ly:
=A1>INDIRECT("SheetB!A1")
or if you want to compare A1:B10 on SheetA with A1:B10 on SheetB, then use:
=A1>INDIRECT("SheetB!A1:B10")
=A1>INDIRECT("SheetB!"&CELL("address",A1))
applied to range A1:B10.
You can do this by referencing the cell and row number in the current sheet, so as you drag-copy that conditional formatting to other rows it will reference the correct cells.
In the below equation I am coloring cells based on the exact same cell in some other sheet named "otherSheetName" in this example. If for example you want to color cell B2 in Sheet2 if the cell B2 in otherSheetName contains the text "I Like Dogs" you would go to cell Sheet2!B2 , click condition formatting, choose equation from the drop down and paste the below equation.
=IF(INDIRECT("otherSheetName!"&ADDRESS(ROW();COLUMN()))="I Like Dogs";1;0)
Comparing strings instead of numbers for a conditional formatting rule, you can use:
=EXACT(A1,(INDIRECT("Sheet2!A1")))
Case sensitive.
There is one trick/bug: if you have conditional formatting in Sheet1 that explicitly references itself (e.g., the formula is Sheet1!$C$2), you can copy the conditional formatting to Sheet2 with Paste special > conditional formatting and it will "work"... as long as you don't touch anything:
if you try to edit the conditional formatting in Sheet2, then you'll get an "Invalid formula" error.
if columns/rows change in Sheet1 such that they affect the conditional formatting (e.g., row/column inserts), this is not reflected in Sheet2 (keep in mind that the indirect trick mentioned by #AdamL will also not reflect column/row updates either, so it's a wash in this respect).
I was able to compare two sheet and highlight the differences on the second sheet using conditional formatting :
=A1<>(INDIRECT("Sheet1!"&Address(Row(),Column(),)))