In sheet1 have a column with a list of IDs, each with a set of statuses:
ID Apr May Jun
1 Load Load Complete
2 Load Complete NA
3 Load Load Load
In a separate sheet, sheet2 I have a list of the IDs and I am trying to show which of those are complete. My thinking is to use countif with a dynamic cell range using the address function:
=countif("'sheet1'!"&address(row(index('sheet1'!$A$1:$A$5,match(A2,'sheet1'!$A$1:$A$5,0),1)),3)&":"&ADDRESS(row(index('sheet1'!$A$1:$A$5,match(A5,'sheet1'!$A$1:$A$500,0),1))+1,26),"Completed")
This formula should find the relevant row for each Id and then check to see whether there are any values of 'Completed' in that row. When combined with an if function, this should give an output of the following in sheet2:
ID Complete
1 Y
2 Y
3 N
But at the moment, it is not registering any as complete as the countif formula is returning a 0 for every row.
Is this because countif cannot handle dynamic ranges using address? If there is a better way to do this, please let me know.
try:
=INDEX(IFNA(VLOOKUP(F2:F, QUERY({A2:A, FLATTEN(QUERY(TRANSPOSE(B2:D),,9^9))},
"select Col1,'Complete' where Col2 contains 'Complete'"), 2, )))
or:
=INDEX(IF(F2:F="",,IFNA(VLOOKUP(F2:F, QUERY({A2:A, FLATTEN(QUERY(TRANSPOSE(B2:D),,9^9))},
"select Col1,'Y' where Col2 contains 'Complete'"), 2, ), "N")))
Given your data, please try the following
=INDEX({A2:A,IF(A2:A="","",
(IF(REGEXMATCH(B2:B&C2:C&D2:D,"Complete")=TRUE,"Y","N")))})
(As always, please adjust ranges to your needs)
Functions used:
INDEX
IF
REGEXMATCH
Related
community!
I have a table of 3 columns in Google Sheets: Date, Name, Amount.
I want to process data from it, so for every date in the list, there will be a full list of participants and amounts.
If there is no amount for specific date and person, it will be "0", or just leave it blank.
In addition, would like to count the percent of the sum of the amount for each person till the date in the corresponding row.
And it should be dynamically updated, so if a new row added with new name or date or both, so new participant will be added to every date in the output table and new full list of participants for the new date created.
For better understanding, here is the example of the data and output tables
What I've tried?
In MS access query it could be done not so hard.
Here I tried to create 2 new lists of unique dates and participants and connect them through use of CONCATENATE, ARRAYFORMULA, then SPLIT and some QUERY. All this through use of helping column of text, which should be edited manually for every new row...
The code in helping column:
=concatenate(arrayformula(if(isblank($F$3:$F),,";"&$E3&","&$F$3:$F)))
Then split code:
=query(arrayformula(split(transpose(split(TEXTJOIN(";",true,$G$3:$G),";",true,true)),",",true,true)),"Select Col1,Col2 where Col2 is not null order by Col1 ASC",0)
But here I stuck...
Want to pull the amounts for every corresponding date and participant, but...
FILTER reaches first, not existent in the original table combination, and doesn't proceed.
QUERY doesn't fetch the data fully automatically for all the list in the output table.
VLOOKUP gives only one row or complete mess, when use it recursively, or error...
So, how can I do this (if it's possible at all) in google sheets, and so all the output will be fully automatically updated?
Thank you very much!
Update - based on comments
I could not figure out a way to make this through one formula. If this works, you can have a hidden column (say H here) that totals the amount for the person till that date using the formula =QUERY(FILTER($E$3:$G, $F$3:$F = F3, $E$3:$E <= E3), "select sum(Col3) label sum(Col3) ''", 0) in H3.
Then in I3 you can find the % of total till date using the formula =QUERY(FILTER($E$3:$G, $F$3:$F = F3, $E$3:$E <= E3), "select sum(Col3) label sum(Col3) ''", 0)/SUMIF($E$3:$E, E3, $H$3:$H).
Both of the formulae in H3 and I3 need to be dragged down unlike the one in E3. Perhaps someone will be able to offer a better solution.
Previous answer
You can try something like this:
In E3 you can have the formula =ArrayFormula({(FLATTEN(SPLIT(REPT(FILTER(UNIQUE(A3:A)&"✦", UNIQUE(A3:A)>0), COUNTA(UNIQUE(B3:B))), "✦"))), (TRANSPOSE(SPLIT(REPT(JOIN("", FILTER(UNIQUE(B3:B)&"◼︎", UNIQUE(B3:B)<>"")), (COUNTA(UNIQUE(A3:A)))), "◼︎"))), (IFNA(VLOOKUP({(FLATTEN(SPLIT(REPT(FILTER(UNIQUE(A3:A)&"✦", UNIQUE(A3:A)>0), COUNTA(UNIQUE(B3:B))), "✦")))&(TRANSPOSE(SPLIT(REPT(JOIN("", FILTER(UNIQUE(B3:B)&"◼︎", UNIQUE(B3:B)<>"")), (COUNTA(UNIQUE(A3:A)))), "◼︎")))}, {A3:A&B3:B, C3:C}, 2, 0), 0))}). It is a little long but fills Columns E through G dynamically.
Then in H3 you can have the formula =ArrayFormula(IFERROR(((IFNA(VLOOKUP({(FLATTEN(SPLIT(REPT(FILTER(UNIQUE(A3:A)&"✦", UNIQUE(A3:A)>0), COUNTA(UNIQUE(B3:B))), "✦")))&(TRANSPOSE(SPLIT(REPT(JOIN("", FILTER(UNIQUE(B3:B)&"◼︎", UNIQUE(B3:B)<>"")), 3), "◼︎")))}, {A3:A&B3:B, C3:C}, 2, 0), 0))/(SUMIF((FLATTEN(SPLIT(REPT(FILTER(UNIQUE(A3:A)&"✦", UNIQUE(A3:A)>0), COUNTA(UNIQUE(B3:B))), "✦"))), (FLATTEN(SPLIT(REPT(FILTER(UNIQUE(A3:A)&"✦", UNIQUE(A3:A)>0), COUNTA(UNIQUE(B3:B))), "✦"))), G3:G))), "")). This one is dynamic as well.
I tried with your data and added a row on my own and it works.
I wanted a ArrayFormula at C1 which gives the required result as shown.
Entry sheet:
(Column C is my required column)
Date Entered is the date when the Name is Assigned a group i.e. a, b, c, d, e, f
Criteria:
The value of count is purely on basis of Date Entered (if john is assigned a on lowest date(10-Jun) then count value is 1, if rose is assigned a on 2nd lowest date(17-Jun) then count value is 2).
The value of count does not change even when the data is sorted in any manner because Date Entered column values is always permanent & does not change.
New entry date could be any date not necessarily highest date (If a new entry with name Rydu is assigned a on 9-Jun then the it's count value will become 1, then john's (10-Jun) will become 2 and so on)
Example:
After I sort the data in any random order say like this:
Random ordered sheet:
(Count value remains permanent)
And when I do New entries in between (Row 4th & 14th) and after last row (Row 17th):
Random Ordered sheet:
(Doesn't matter where I do)
I already got a ArrayFormula which gives the required result:
={"AF Formula1"; ArrayFormula(IF(B2:B="", "", COUNTIFS(B$2:B, "="&B2:B, D$2:D, <"&D2:D)+1))}
I'm not looking for another Arrayformula as solutions. What I want is to know what is wrong in my ArrayFormula? and how do I correct it?
I tried to figure my own ArrayFormula but it's not working:
I got Formula for each cell:
=RANK($D2,FILTER($D$2:$D, $B$2:$B=$B2),1)
I figured out Filter doesn't work with ArrayFormula so I had to take a different approach.
I took help from my previous question answer (Arrayformula at H3) which was similar since in both cases each cell FILTER formula returns more than 1 value. (It was actually answered by player0)
Using the same technique I came up with this Formula which works absolutely fine :
=RANK($D2, ARRAYFORMULA(TRANSPOSE(SPLIT(VLOOKUP($B2, SUBSTITUTE(TRIM(SPLIT(FLATTEN(QUERY(QUERY({$B:$B&"×", $D:$D}, "SELECT MAX(Col2) WHERE Col2 IS NOT NULL GROUP BY Col2 PIVOT Col1", 1),, 9^9)), "×")), " ", ","), 2, 0), ","))), 1)
Now when I tried converting it to ArrayFormula:
($D2 to $D2:$D & $B2 to $B2:$B)
=ARRAYFORMULA(RANK($D2:$D,TRANSPOSE(SPLIT(VLOOKUP($B2:$B, SUBSTITUTE(TRIM(SPLIT(FLATTEN(QUERY(QUERY({$B:$B&"×", $D:$D}, "SELECT MAX(Col2) WHERE Col2 IS NOT NULL GROUP BY Col2 PIVOT Col1", 1),, 9^9)), "×")), " ", ","), 2, 0), ",")), 1))
It gives me an error "Did not find value '' in VLOOKUP evaluation", I figured out that the problem is only in VLOOKUP when I change $B2 to $B2:$B.
I'm sure VLOOKUP works with ArrayFormula, I fail to understand where my formula is going wrong! Please help me correct my ArrayFormula.
Here is the editable sheet link
if I understand correctly, you are trying to "rank" B column based on D column dates in such way that dates are in theoretical ascending order so if you randomize your dataset, the "rank" of each entry would stay same and not change based on the randomness you introduce.
therefore the correct formula would be:
={"fx"; INDEX(IFNA(VLOOKUP(B2:B&D2:D,
{INDEX(SORT({B2:B&D2:D, D2:D}, 2, 1),,1),
IFERROR(1/(1/COUNTIFS(
INDEX(SORT(B2:D, 3, 1),,1),
INDEX(SORT(B2:D, 3, 1),,1), ROW(B2:B), "<="&ROW(B2:B))))}, 2, 0)))}
{"fx"; ...} array of 2 tables (header & actual table) under each other eg. ;
outer shorter INDEX or longer ARRAYFORMULA (doesnt matter which one) is needed coz we are processing an array
IFNA for removing possible #N/A errors from VLOOKUP function when VLOOKUP fails to find a match
we VLOOKUP joint B and D column B2:B&D2:D in our virtual table {} and returning second 2 column if there is an exact match 0
our virtual table {INDEX(SORT({B2:B&D2:D, D2:D}, 2, 1),,1), ...} we VLOOKUP from is constructed with 2 columns next to each other eg. ,
we are getting the first column by creating an array of 2 columns {B2:B&D2:D, D2:D} next to each other where we SORT this array by date/2nd column 2, in ascending order 1 but all we need after sorting is the 1st column so we use INDEX where we bring all rows ,, and the first column 1
now lets take a look on how we getting the 2nd column of our virtual table by using COUNTIFS which will mimic the "rank"
IFERROR(1/(1/ is used to remove all zero values from the output (all empty rows would have 0 in it as the "rank")
under COUNTIFS we put 2 pairs of arguments: "if column is qual to column" and "if row is larger or equal to next row increment it by 1" ROW(B2:B), "<="&ROW(B2:B))
for "if column is qual to column" we do this twice and use range B2:D and sort it by date/3rd column 3 in ascending order 1 and of this we again need only the 1st column so we INDEX it and return all rows ,, and first column 1
with this formula you can add, remove or randomize your dataset and you will always get the right value for each of your rows
as for why your formula doesnt work... to not get #N/A error for vlookup you would need to define the end row of the range but still, the result wont be as you would expect coz formula is not the right one for this job.
as mentioned there are functions that are not supported under AF like SUM,AND,OR and then there are also functions which work but in a different way like IFS or with some limitations like SPLIT,GOOGLEFINANCE,etc.
I have answered you on the tab in your shared sheet called My Practice thusly:
You cannot split a two column array as you have attempted to do in cell CI2. That is why your formula does not work. You can only split a ONE column array.
I understand you are trying to learn, but attempting to use complicated formulas like that is going to make it harder I'm afraid.
We have hit the dreaded 5 million rows limit which is so small for any semi-serious data.
We have an important ArrayFormula piece in one of our worksheets (tab) currently that summarizes the data from another worksheet in the same file where time series data is kept with dates. This is our current function:
=ArrayFormula(SUMIFS(DataSheet!$B:$B,
MONTH(DataSheet!$A:$A), 1,
YEAR(DataSheet!$A:$A), 2020)
)
Explanation: This basically summed all of column B in the DataSheet tab for the month of Jan 2020 based on date found in column A of that sheet.
However, this worksheet of data that is now running close to that row limit. We can move it to another Google Sheets file, and refer to the same data via IMPORTRANGE.
The question then is how to refer to that data instead of the DataSheet!$A:$A in the above old formula? Will this reference be replaced by the entire IMPORTRANGE function?
Old:
=ArrayFormula(SUMIFS(DataSheet!$B:$B,
MONTH(DataSheet!$A:$A), 1,
YEAR(DataSheet!$A:$A), 2020)
)
New:
=ArrayFormula(SUMIFS(IMPORTRANGE(filename, rows)!$B:$B,
MONTH(IMPORTRANGE(filename, rows)!$A:$A, 1,
YEAR(IMPORTRANGE(filename, rows)!$A:$A, 2020)
)
This does not work of course, because we cannot have the exclamation ! followed by the column in an importrange. Any other thoughts?
Try this in cell A1 on a fresh, brand new tab somewhere:
=ARRAYFORMULA(QUERY(1*TEXT(IMPORTRANGE("[spreadsheet key]","Sheet1!A:B"),{"mmmyyyy","0.00"}),"select Col1,SUM(Col2) where Col2<>0 group by Col1 order by Col1")
The "spreadsheet key" is the combination of letters and numbers after the "/d/" and before the "/edit..." in the URL of your source sheet.
Obviously, you'd also replace "Sheet1!A:B" with whatever the real tab/column reference is.
Then, select all of Column A and from the Menu choose Format>Number>More Formats>Custom Number Formatting, Then this in the dialog box:
mmmm yyyy
You want to IMPORTRANGE from two different sheets in a different spreadsheet.
While the following formula will import data from both sheets, it will also import the blank rows, so you might have to scroll down hundreds of rows in order to see the data from the second sheet (and this might give your the wrong impression that the second sheet is not getting imported):
{
IMPORTRANGE("SPREADSHEET_ID","CurrentMonth!$A:$J");
IMPORTRANGE("SPREADSHEET_ID","All2020!$A:$J")
}
You can use QUERY in order to filter out blank rows:
=QUERY(
{
IMPORTRANGE("SPREADSHEET_ID","CurrentMonth!$A:$J");
IMPORTRANGE("SPREADSHEET_ID","All2020!$A:$J")
},
"SELECT * WHERE Col1 IS NOT NULL ORDER BY Col1 DESC"
)
Note:
I thought you'd like to sort the data according to the date in column A, please remove ORDER BY Col1 DESC if that's not the case.
I know how sumif works when I need to access it within the same Google "workbook" (using the analogy from excel). By workbook I mean a collection of sheets, not sure whether there is a different way to refer to Google workbook.
For example in the sheet (Example 3): https://docs.google.com/spreadsheets/d/1Dm-N-1X38zHartE3JbPUtWDnYwEpkGHl6v06huvjSa8/edit#gid=0
I have Sheet2, with column A contain strings and column B containing numerical value. On sheet 1, I have a sumif function which can be query data stored in Sheet2, and sum the cells which match A1 in Sheet1.
The problem starts happening when I try to refer to ranges in a completely different workbook, which is shown below.
I am trying to do a sumif over 2 ranges from a different "workbook". The data is stored here (Example 2): https://docs.google.com/spreadsheets/d/1P5Inf09fLSRmsGbG7LwlE4V-r7DzqY0SB5tJuMKMZH0/edit#gid=0
The Sumif function is in Cell B1 of the following sheet (Example 1):https://docs.google.com/spreadsheets/d/1AitilELd6w7Dbv9d-mKhBYGTBaO6DdkU29Y5mofX2TI/edit#gid=0.
From my understanding importrange is typically used to refer to ranges in completely different workbooks, as a result I use importrange as the first and last arguments in the sumif function in the Sheet Example 1.
What am I doing wrong? Why is this not working?
Can anybody help?
Thanks a lot
See if this query does what you want:
=SUM(query( QUERY( Importrange("1P5Inf09fLSRmsGbG7LwlE4V-r7DzqY0SB5tJuMKMZH0","Sheet1!A1:B10") ) , "select Col2 where Col1 contains '"&A1&"'" ) )
Testing Sheet:
Wondering if there is a witty way to add a Total to the last row +1 of
a Query result.
See Sheet 'Lookup' for a static example of what I am asking for.
I don't know if there is a way to have a hidden column that calculates
transposed only under the last row of a query, or if there is a smart
way to work Query for this answer.
All great answers. Each on very useful in its use case.
Макс Махров gets the answer with using a query statement.
Now I was not keen on having an extra sheet to hold the totals so I added a row at the top which I can simply hide and used this formula:
query({Orders!A:E;A1:E1},"select Col1, Col3, Col4 where Col2 = '"&C3&"' order by Col4",1)
Only problem I have is trying to figure out how to add TEXT to the bottom row, it seems to only want numerical input.
How do I fix this? What am I glitching?
Thanks !
Mars
The trick is to make second query and count totals for selected product.
Plan of actions:
add new sheet with query on it, something like this: =QUERY(Orders!A:E,"select B, 0, sum(D) where B like '"&Lookup!C2&"' Group by B",0)
Prepare arrayformula which combines data in Lookup sheet: = ArrayFormula({Importrange(1),Importrange(2)}) Note that number of columns must retain the same.
Edit query so it takes Col1, Col2, Col3... instead of A, B, C...
Make word 'total' visible instead of zero. Set number format: 0;0;total Set it for range B9:B on Lookup sheet
Make Conditional Formatting with formula =and($B4 =0,isnumber($B4)) for range A4:C on Lookup sheet.
That's seems have to complete the task.
Hope it Helps!
Your Example
Working example.
Here is one way:
Put TOTAL way down in row 1000
Select the range A3:C999. Select data > filter to create filters
Select C3, set the filter to hide all blanks
A second way is to limit the query result to show only the top 8 results:
Change your query to =query(Orders!A:E, "select A, C, D where B = '"&C2&"' order by D desc limit 8",1) It will reverse-order column D (largest first), and set row limit to 8.
Change the formula of your TOTAL to =sumif(Orders!B:B,C2,Orders!D:D)
Try this formula in the column adjacent to your query:
=ArrayFormula({$C$4:offset($C$4,count($C$4:$C),0,1,1);sum($C$4:offset($C$4,count($C$4:$C),0,1,1))})
It duplicates your column of values (I haven't figured out a way around that yet) and then adds a total to the bottom of that column, and changes dynamically with the range from your query.
Here's a working version.
Interesting challenge! It got the old grey matter turning... ;)
Thanks,
Ben