I need to extent Google sheets annual budget template.
I'd like to its Expenses sheet to pull and fill data from my detailed "Expense Breakdown" sheet automatically to avoid me filling the data twice.
Here is my table I need to fill in(there are many tables like that)
Here is my detailed expenses list
And here is a test spreadsheet https://docs.google.com/spreadsheets/d/1rk03JI6-JRkaH5eixWJaOU5xwcOl2sVE_fMInOIBZhA/edit?usp=sharing
I tried pivot tables to aggregate dates into month and sum expenses, but for some reason, Google doesn't know how to do it.
So the way I see it, I need to place a formula into each cell in D46 to O53 range, where each cell will query expenses list, aggregate data(sum by category and date) there, then match and pull by date(from D2:O2 cella)and category (in C col). Does that make sense?
Can somebody help me to create a formula for that?
first, you need to fix your logic... every category (column A) needs to have unique sub-category (column C) meaning you cant have sub-category called Other for every category because you would output exact same values of Other sub-category for all categories
then use in D46, D4, D15, D24, etc...
=ARRAYFORMULA(IFNA(VLOOKUP(
INDIRECT(ADDRESS(ROW(), 3)&":"&ADDRESS(IFERROR(MATCH("Monthly totals:",
INDIRECT(ADDRESS(ROW(), 3)&":C"), 0)+ROW()-4, ROWS(A:A)), 3)),
QUERY({'Expenses Breakdown'!B:F; {VALUE(TEXT(SEQUENCE(12, 1, 0, 29), "m/d/yyy")),
SEQUENCE(12, 3, 0, 0)&"♀", SEQUENCE(12, 1, 0, 0)}},
"select Col3,sum(Col5)
where Col3 matches '"&TEXTJOIN("|", 1, "0♀",
INDIRECT(ADDRESS(ROW(), 3)&":"&ADDRESS(IFERROR(MATCH("Monthly totals:",
INDIRECT(ADDRESS(ROW(), 3)&":C"), 0)+ROW()-4, ROWS(A:A)), 3)))&"'
group by Col3
pivot month(Col1)+1"), COLUMN(B:M), 0)))
also, you may want to disable rounding:
Related
I am trying to find a way to see which employees are not working between 2 dates.
Should I use vlookup, index & match, filter, query, or something else?
Sheet 1 contains employee details & start/end dates.
Sheet 2 accepts user input to select 2 dates, and it will automatically display a list of available employees who are not working.
Sheet 1 - Database/Log of all employees and days worked.
#
A
B
C
D
1
ID
Name
Start Date
End Date
2
12345
John
01/01/2021
01/08/2021
3
54321
Sarah
01/24/2021
01/29/2021
4
00731
James
02/05/2021
02/15/2021
5
00731
John
02/10/2021
02/30/2021
Sheet 2 (Row 1-2)- Manually enter in two dates.
#
A
B
1
Start Date (Manual input)
End Date (Manual input)
2
01/01/2021
01/30/2021
Sheet 2 (Row 3+)- List of all employees that are not working between the two dates entered in Sheet 2!A2:B2 (Expected Results)
#
A
B
3
ID
Name
4
00731
James
try:
=INDEX(SUBSTITUTE(UNIQUE(QUERY(""&SPLIT(FLATTEN(IF(SEQUENCE(1, MAX(D2:D-C2:C))<=D2:D-C2:C,
"♥"&A2:A&"♦"&B2:B&"♦"&C2:C+SEQUENCE(1, MAX(D2:D-C2:C), 0), )), "♦"),
"select Col1,Col2 where not Col3 matches '"&JOIN("|", "^$",
IF(SEQUENCE(1, G2-F2)<=G2-F2, F2+SEQUENCE(1, G2-F2, 0), ))&"'", 0)), "♥", ))
demo sheet
Assuming the name of your first sheet with the full data is actually Sheet1, place the following in Sheet2 cell A4:
=FILTER(Sheet1!A2:B,Sheet1!A2:A<>"",(Sheet1!C2:C>G2)+(Sheet1!D2:D<F2))
The combined either/or condition (Sheet1!C2:C>G2)+(Sheet1!D2:D<F2) in the FILTER means "either the start date is after the range date given, or the end date is before the range date given."
The other condition of Sheet1!A2:A<>"" just rules out blank rows in the original data set. It's not strictly necessary as far as the visual results are concerned; but it keeps null rows from being added to those results, which would allow you to enter data below the results in Col A and B of Sheet2 if you wanted, or to have fewer rows in Sheet2 than in Sheet1 without the formula adding more rows to accommodate null returns.
Your posted sample data is unclear. You have two different names for the same ID (i.e., 00731). And you have an "End Date" in D5 of February 30, 2021—which is not a valid date. In any case, it's unclear whether the same person/ID may turn up twice in the original data set. My formula above assumes you will not.
If your original data list may, in fact, contain duplicates, things get a bit trickier. In that case, use the following formula instead, in Sheet2 cell A4:
=UNIQUE(FILTER(A2:B,ISERROR(VLOOKUP(A2:A,FILTER(A2:A,((C2:C>=F2)*(C2:C<=G2))+((D2:D>=F2)*(D2:D<=G2))),1,FALSE))))
Here, the inner FILTER first forms a list of all people who are working during that range, and then the outer FILTER filters in a UNIQUE set of the people who are not on that inner list (i.e., trying to VLOOKUP them returns IS(an)ERROR).
community!
I have a table of 3 columns in Google Sheets: Date, Name, Amount.
I want to process data from it, so for every date in the list, there will be a full list of participants and amounts.
If there is no amount for specific date and person, it will be "0", or just leave it blank.
In addition, would like to count the percent of the sum of the amount for each person till the date in the corresponding row.
And it should be dynamically updated, so if a new row added with new name or date or both, so new participant will be added to every date in the output table and new full list of participants for the new date created.
For better understanding, here is the example of the data and output tables
What I've tried?
In MS access query it could be done not so hard.
Here I tried to create 2 new lists of unique dates and participants and connect them through use of CONCATENATE, ARRAYFORMULA, then SPLIT and some QUERY. All this through use of helping column of text, which should be edited manually for every new row...
The code in helping column:
=concatenate(arrayformula(if(isblank($F$3:$F),,";"&$E3&","&$F$3:$F)))
Then split code:
=query(arrayformula(split(transpose(split(TEXTJOIN(";",true,$G$3:$G),";",true,true)),",",true,true)),"Select Col1,Col2 where Col2 is not null order by Col1 ASC",0)
But here I stuck...
Want to pull the amounts for every corresponding date and participant, but...
FILTER reaches first, not existent in the original table combination, and doesn't proceed.
QUERY doesn't fetch the data fully automatically for all the list in the output table.
VLOOKUP gives only one row or complete mess, when use it recursively, or error...
So, how can I do this (if it's possible at all) in google sheets, and so all the output will be fully automatically updated?
Thank you very much!
Update - based on comments
I could not figure out a way to make this through one formula. If this works, you can have a hidden column (say H here) that totals the amount for the person till that date using the formula =QUERY(FILTER($E$3:$G, $F$3:$F = F3, $E$3:$E <= E3), "select sum(Col3) label sum(Col3) ''", 0) in H3.
Then in I3 you can find the % of total till date using the formula =QUERY(FILTER($E$3:$G, $F$3:$F = F3, $E$3:$E <= E3), "select sum(Col3) label sum(Col3) ''", 0)/SUMIF($E$3:$E, E3, $H$3:$H).
Both of the formulae in H3 and I3 need to be dragged down unlike the one in E3. Perhaps someone will be able to offer a better solution.
Previous answer
You can try something like this:
In E3 you can have the formula =ArrayFormula({(FLATTEN(SPLIT(REPT(FILTER(UNIQUE(A3:A)&"✦", UNIQUE(A3:A)>0), COUNTA(UNIQUE(B3:B))), "✦"))), (TRANSPOSE(SPLIT(REPT(JOIN("", FILTER(UNIQUE(B3:B)&"◼︎", UNIQUE(B3:B)<>"")), (COUNTA(UNIQUE(A3:A)))), "◼︎"))), (IFNA(VLOOKUP({(FLATTEN(SPLIT(REPT(FILTER(UNIQUE(A3:A)&"✦", UNIQUE(A3:A)>0), COUNTA(UNIQUE(B3:B))), "✦")))&(TRANSPOSE(SPLIT(REPT(JOIN("", FILTER(UNIQUE(B3:B)&"◼︎", UNIQUE(B3:B)<>"")), (COUNTA(UNIQUE(A3:A)))), "◼︎")))}, {A3:A&B3:B, C3:C}, 2, 0), 0))}). It is a little long but fills Columns E through G dynamically.
Then in H3 you can have the formula =ArrayFormula(IFERROR(((IFNA(VLOOKUP({(FLATTEN(SPLIT(REPT(FILTER(UNIQUE(A3:A)&"✦", UNIQUE(A3:A)>0), COUNTA(UNIQUE(B3:B))), "✦")))&(TRANSPOSE(SPLIT(REPT(JOIN("", FILTER(UNIQUE(B3:B)&"◼︎", UNIQUE(B3:B)<>"")), 3), "◼︎")))}, {A3:A&B3:B, C3:C}, 2, 0), 0))/(SUMIF((FLATTEN(SPLIT(REPT(FILTER(UNIQUE(A3:A)&"✦", UNIQUE(A3:A)>0), COUNTA(UNIQUE(B3:B))), "✦"))), (FLATTEN(SPLIT(REPT(FILTER(UNIQUE(A3:A)&"✦", UNIQUE(A3:A)>0), COUNTA(UNIQUE(B3:B))), "✦"))), G3:G))), "")). This one is dynamic as well.
I tried with your data and added a row on my own and it works.
I wanted a ArrayFormula at C1 which gives the required result as shown.
Entry sheet:
(Column C is my required column)
Date Entered is the date when the Name is Assigned a group i.e. a, b, c, d, e, f
Criteria:
The value of count is purely on basis of Date Entered (if john is assigned a on lowest date(10-Jun) then count value is 1, if rose is assigned a on 2nd lowest date(17-Jun) then count value is 2).
The value of count does not change even when the data is sorted in any manner because Date Entered column values is always permanent & does not change.
New entry date could be any date not necessarily highest date (If a new entry with name Rydu is assigned a on 9-Jun then the it's count value will become 1, then john's (10-Jun) will become 2 and so on)
Example:
After I sort the data in any random order say like this:
Random ordered sheet:
(Count value remains permanent)
And when I do New entries in between (Row 4th & 14th) and after last row (Row 17th):
Random Ordered sheet:
(Doesn't matter where I do)
I already got a ArrayFormula which gives the required result:
={"AF Formula1"; ArrayFormula(IF(B2:B="", "", COUNTIFS(B$2:B, "="&B2:B, D$2:D, <"&D2:D)+1))}
I'm not looking for another Arrayformula as solutions. What I want is to know what is wrong in my ArrayFormula? and how do I correct it?
I tried to figure my own ArrayFormula but it's not working:
I got Formula for each cell:
=RANK($D2,FILTER($D$2:$D, $B$2:$B=$B2),1)
I figured out Filter doesn't work with ArrayFormula so I had to take a different approach.
I took help from my previous question answer (Arrayformula at H3) which was similar since in both cases each cell FILTER formula returns more than 1 value. (It was actually answered by player0)
Using the same technique I came up with this Formula which works absolutely fine :
=RANK($D2, ARRAYFORMULA(TRANSPOSE(SPLIT(VLOOKUP($B2, SUBSTITUTE(TRIM(SPLIT(FLATTEN(QUERY(QUERY({$B:$B&"×", $D:$D}, "SELECT MAX(Col2) WHERE Col2 IS NOT NULL GROUP BY Col2 PIVOT Col1", 1),, 9^9)), "×")), " ", ","), 2, 0), ","))), 1)
Now when I tried converting it to ArrayFormula:
($D2 to $D2:$D & $B2 to $B2:$B)
=ARRAYFORMULA(RANK($D2:$D,TRANSPOSE(SPLIT(VLOOKUP($B2:$B, SUBSTITUTE(TRIM(SPLIT(FLATTEN(QUERY(QUERY({$B:$B&"×", $D:$D}, "SELECT MAX(Col2) WHERE Col2 IS NOT NULL GROUP BY Col2 PIVOT Col1", 1),, 9^9)), "×")), " ", ","), 2, 0), ",")), 1))
It gives me an error "Did not find value '' in VLOOKUP evaluation", I figured out that the problem is only in VLOOKUP when I change $B2 to $B2:$B.
I'm sure VLOOKUP works with ArrayFormula, I fail to understand where my formula is going wrong! Please help me correct my ArrayFormula.
Here is the editable sheet link
if I understand correctly, you are trying to "rank" B column based on D column dates in such way that dates are in theoretical ascending order so if you randomize your dataset, the "rank" of each entry would stay same and not change based on the randomness you introduce.
therefore the correct formula would be:
={"fx"; INDEX(IFNA(VLOOKUP(B2:B&D2:D,
{INDEX(SORT({B2:B&D2:D, D2:D}, 2, 1),,1),
IFERROR(1/(1/COUNTIFS(
INDEX(SORT(B2:D, 3, 1),,1),
INDEX(SORT(B2:D, 3, 1),,1), ROW(B2:B), "<="&ROW(B2:B))))}, 2, 0)))}
{"fx"; ...} array of 2 tables (header & actual table) under each other eg. ;
outer shorter INDEX or longer ARRAYFORMULA (doesnt matter which one) is needed coz we are processing an array
IFNA for removing possible #N/A errors from VLOOKUP function when VLOOKUP fails to find a match
we VLOOKUP joint B and D column B2:B&D2:D in our virtual table {} and returning second 2 column if there is an exact match 0
our virtual table {INDEX(SORT({B2:B&D2:D, D2:D}, 2, 1),,1), ...} we VLOOKUP from is constructed with 2 columns next to each other eg. ,
we are getting the first column by creating an array of 2 columns {B2:B&D2:D, D2:D} next to each other where we SORT this array by date/2nd column 2, in ascending order 1 but all we need after sorting is the 1st column so we use INDEX where we bring all rows ,, and the first column 1
now lets take a look on how we getting the 2nd column of our virtual table by using COUNTIFS which will mimic the "rank"
IFERROR(1/(1/ is used to remove all zero values from the output (all empty rows would have 0 in it as the "rank")
under COUNTIFS we put 2 pairs of arguments: "if column is qual to column" and "if row is larger or equal to next row increment it by 1" ROW(B2:B), "<="&ROW(B2:B))
for "if column is qual to column" we do this twice and use range B2:D and sort it by date/3rd column 3 in ascending order 1 and of this we again need only the 1st column so we INDEX it and return all rows ,, and first column 1
with this formula you can add, remove or randomize your dataset and you will always get the right value for each of your rows
as for why your formula doesnt work... to not get #N/A error for vlookup you would need to define the end row of the range but still, the result wont be as you would expect coz formula is not the right one for this job.
as mentioned there are functions that are not supported under AF like SUM,AND,OR and then there are also functions which work but in a different way like IFS or with some limitations like SPLIT,GOOGLEFINANCE,etc.
I have answered you on the tab in your shared sheet called My Practice thusly:
You cannot split a two column array as you have attempted to do in cell CI2. That is why your formula does not work. You can only split a ONE column array.
I understand you are trying to learn, but attempting to use complicated formulas like that is going to make it harder I'm afraid.
I can't quite wrap my head around how to do the following: I have two sheets, with some results that reflect some counts. I want to calculate a percentage of the counts between the two sheets. The issue is that the data is dynamic, and the second sheet does not always have matching results... And the results are LARGE.
Here's a sample sheet:
https://docs.google.com/spreadsheets/d/1b3ap33kW7ErwF3PcwGPvtv_I3tR0TNdyuurJdHY1Fjk/edit?usp=sharing
I do know that for just a basic array formula percentage I can use this:
=arrayformula(iferror(A2:A/B2:B))
This work as long as the columns always match but in this case, they won't.
As seen on the sample sheet linked, I was able to achieve the results in the second tab by getting the "unique" from the first tab, but that shows users that did NOT have "reworked" tickets. I want to clean it up so that the only percentages shown are for assignees that do have reworked tickets.
I'm not sure how to tell it to only calculate if there's a "match" from '90 day resolved reworked'!B2 and '90 day resolved'!B2
Any insight would be greatly appreciated...
for a count, you can use QUERY formula:
=QUERY(A2:A, "select A,count(A) where A is not null group by A label count(A)''", 0)
to align things you can use VLOOKUP formula:
=ARRAYFORMULA(IFERROR(VLOOKUP(C:C, F:G, {1,2}, 0)))
if you want to calculate straight the percentage without QUERY midstep do:
=ARRAYFORMULA({UNIQUE(FILTER(A2:A,A2:A<>"")),
TEXT(QUERY(A2:A, "select count(A) where A is not null group by A label count(A)''")/
IFERROR(VLOOKUP(UNIQUE(FILTER(A2:A,A2:A<>"")),
QUERY('90 day resolved'!A2:A, "select A, count(A) group by A", 0), 2, 0)),"#.00%")})
demo spreadsheet
sample attendance (google) sheet
I want count the number of total lates per student name on this sample sheet, e.g, how many lates Mary Love has (actual sheet has over 30,000 rows, 10 columns). If possible, this count needs to change as students have additional lates. I'd really appreciate any help someone might be able to provide. I thank you very much in advance.
In addition to previous post, a QUERY() function also seems a good option as it can output a 2D-array, containing the names and the counts in one formula (no need to drag down). As an example, try:
=query(A:G, "select A, count(B) where B ='Late' group by A ", 1)
If you want to limit the result tho those who had more then 3 late's, you can do:
=query(query(A:G, "select A, count(B) where B ='Late' group by A ", 1), "where Col2 > 3")
Also further filtering with date can be done very easily. However I think that may require some 'cleaning up' of the current data: I noticed a lot of different date formats in col D... :-)
For counting each of several students and to allow greater versatility I suggest a pivot table with Student Name for Rows, Late for Values with Summarise by: COUNTA and Late for Filter with Show: Late.
You can use the COUNTIFS function to get what you are looking for. This formula will count all matches for multiple criteria ranges and criteria (e.g. student name & late).
This is the syntax for the formula:
COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)
If you put Mary Love in cell I2, you could then put this in J2.
=countifs(B:B,"=late", A:A,I2)
Then as more rows are added it will automatically update the "lates". I would also suggest using named ranges, then you could replace B:B and A:A with the named range.
I would suggest using the =query function as documented below. If that doesn't meet your needs you could modify the above:
=if (countifs(B:B,"=Late", A:A,I2, D:D, ">="&N2) >= 3, "True", "False")
This will put "True" in the column if there are 3 or more lates, false if not. This will require you put the date you want to check against in column N2. Change N2 above if you want to use a different column.