I have a spreadsheet where I manually copy and paste some data from pdf tables.
I've been using array query split to split that info into different columns and it works flawless in 2 columns (date and amount) and for the other one it works most of the time (reference).
Example that works:
PDF DATA: 4500063794 21.07.2020 187.50
COLUMNS IN SPREADSHEET (final result after split): Reference:4500063794, Date:21.07.2020, Amount:187.50
Formula for retrieving Reference column: =ArrayFormula(QUERY(SPLIT(C3:C7 ;" ");"select Col1";0))
This works along the spreadsheet without any problems
Another example that works:
PDF DATA: 447/20.6TBOS 04.07.2020 804.00
COLUMNS IN SPREADSHEET (final result after split): Reference:447/20.6TBOS, Date:04.07.2020, Amount:804.00
Formula for retrieving Reference column: =ArrayFormula(QUERY(SPLIT(C3:C7 ;" ");"select Col1";0))
This works along the spreadsheet without any problems
Example that DOES NOT work:
If I paste several rows like 1st example and then add several rows as the 2nd example, when I paste afterwards more data like the one in 1st example, split stops retrieving the Reference column for pdf data similar to "447/20.6TBOS 04.07.2020 804.00" (2nd example). It retrieves blank cells for these.
Can anyone shine a light on this?
Thanks in advance
Example Spreadsheet
It will work if you change the query to:
=ArrayFormula(INDEX(SPLIT(REGEXREPLACE(C3:C7; "\s"; "♥");"♥");ROW(C3:C7)-ROW(C3);1))
The formula will replace the spaces by hearts (rare character) and then it will populate the rest.
To change the values of the rows, just change the last character 1 to 2 or 3:
)-ROW(C3); ==> 1 ))
You can use the same formula to the G column (don't forget to update the ranges), as the delimiters of both of the 4500063794 21.07.2020 187.50 and the 447/20.6TBOS 04.07.2020 804.00 are the same (whitespaces).
Related
In a Google spreadsheet, I want to sync A2:G500 in sheet1 to sheet2, I've been aware of the following two methods:
use IMPORTRANGE: put the following formula in A1 of sheet2:
=IMPORTRANGE("spreadsheet_url",sheet1!A2:G500)
It works but it feels like I am overdoing it, besides there seem to be a performance issue
In A2 of sheet2, put formula =sheet1!A2, then drag the formula to G500 in sheet2. This one is intuitive and simple to do. However, it doesn't work if sheet1 is a form response sheet - when new response is added, sheet2 won't automatically get it.
For learning purpose, I'm wondering if there is a way to do this using Arrayformula. Besides, I want to find a way to make this sync more care-free, meaning if there are indefinite rows of data I won't have to go back to this sheet every now and then and change the formula or manually drag the formula. Is this possible? And is Arrayformula the right way to go for this purpose?
I would recommend an { array expression }, like this:
={ Sheet1!A2:G }
This is more or less the same as
=arrayformula(Sheet1!A2:G)
...but I prefer the {} syntax because it allows you to specify non-adjacent columns. For example, you can skip columns D and F like this:
={ Sheet1!A2:C, Sheet1!E2:E, Sheet1!G2:G }
In spreadsheets where the locale uses the comma as decimal mark instead of the period, use a backslash \ instead of comma as horizontal separator.
To skip rows, use the semicolon ; as vertical separator. For example, you can skip rows 2:9 like this:
={ Sheet1!A1:G1; Sheet1!A10:G }
The open-ended range reference A10:G means "columns A to G starting in row 2 and extending all the way to the bottom of the sheet."
You can also leave out the row number to get an open-ended range reference like A:G which means "columns A to G from the very top to the bottom of the sheet." This reference will behave the same as A1:G in almost all situations. I have made it a habit to always include the start row in the reference because that way the formula will automatically adjust in the event a row is inserted above row 1.
When the source sheet is a form responses sheet, another tactic is needed. Form responses are always inserted in newly created rows that cannot be referenced directly in advance.
To avoid the range reference from adjusting when you dynamically copy form responses to another sheet, start the copy from row 1, like this:
={ 'Form Responses 1'!A1:A }
Alternatively, use an array formula, like this:
=arrayformula(
if(
row('Form Responses 1'!A1:A) = 1,
"Enter column header here",
'Form Responses 1'!A1:A
)
)
An even better way to deal with form responses is to aggregate the data directly to whatever reports you need with the query() function.
It's either:
ArrayFormula(Sheet1!A2:G500) for the 499 lines, or
ArrayFormula(Sheet!A2:G) if you wanto sync everything from line 2 down
=ARRAYFORMULA(Sheet1!A:G)
Does this not work?
try in row 1:
={""; INDEX(sheet1!A2:A)}
this will solve your form issues when you use it in 1st row. if you already have something in your row 1 you can add it into double quotes like this:
={"header"; INDEX(sheet1!A2:A)}
in case of multiple columns its like this:
={"","","","","","",""; INDEX(sheet1!A2:G)}
I am currently working with Google Forms and want to rearrange the way the responses are being displayed on the "Response Sheet". The only way I can think of doing this is by importing or moving the data to another sheet that would select and transpose certain columns if Column A contains key value.
This is what I'm seeing as part of the input and would like to see as the output if Column A Contains certain text:
Input & Output
Thank you in advance for your help!
O.K.
I rewrite headings a2:e2,
I take whole first five columns without headings e3:e6
I display content of columns A,B,F,G,H for all the rows that have 'A1' in column 1
I take tables built in point 1 and 2 together and sort them by first column
My solution is here:
https://docs.google.com/spreadsheets/d/1n7Ppd8v75mb3qrnJz_Jh_b4HNaj4i56X9wRGnz0l6i8/copy
={A2:E2;
sort({A3:E6;
query(A3:H6,"select A,B,F,G,H where A ='A1'",0)})
}
As you can see I transpose codes into unique column headings so that debits and credits are analysed and summated. Summations are transposed in another sheet to create summary profit/loss account. I need help how to replicate the sum formula in column I to serve any expanded transposed unique codes and whether/how I should use arrayformula for the individual cell output.
EDIT
Actual output looks like this:
My problem is to how to automatically accommodate new entries/codes in the totals row and main body of cells. The data belongs to a residents' committee so I can only show anonymous data as image.
EDIT 2
Actual input is imported from bank records, then coded:
Query is pretty good for the SUM part.
Starting in column I, you can do:
=ArrayFormula(INDEX(QUERY(
0+OFFSET(I4,0,0,ROWS(F6:F),COUNTA(UNIQUE(F4:F))),
"select "&
JOIN(
",",
"sum(Col"&SEQUENCE(COUNTA(UNIQUE(F4:F)))&")"
)
),2))
The 0+ or the VALUE in the second one (they both do the same thing here) transforms the data cells to default to 0 if blank, otherwise the query fails. This also lets us refer to the columns by sequence number, which is what we do in the second argument. We build the query into something that looks like select sum(Col1),sum(Col2),...,sum(ColN). Since this gives us a header by default, we could relabel everything in the query statement, but that gives too much extra code, so the easier thing to do is use INDEX to select the sums.
The EQ part is fairly straightforward to Arrayify. Starting in I4:
=ArrayFormula(
(FILTER(F4:F,F4:F<>"")=FILTER(I2:2,I2:2<>""))*
IF(
Array_constrain(G4:G,COUNTA(FILTER(F4:F,F4:F<>"")),1),
G4:G,
-H4:H
)
)
The FILTERs just filter out the blank cells, and the Array_Constrain sizes the G column to the same size as the filtered F column.
I have a spreadsheet where in every column I have a list of names. They can repeat, and whats even worse - cells can contain some additional text (apart from the name).
What I want to do is count the occurrences of the name in the whole spreadsheet (only looking at the name, omitting the potential additional text). Is Possible?
I tried the formula =UNIQUE, but it does not work vertically (I'm working with Google Sheets)
Example of a document https://docs.google.com/spreadsheets/d/1STtJr0yisSeuv2w8_JVgQABAL5EDzI8aFmH8Vp2cOko/edit?usp=sharing
You can use Countif, Arrayformula, and Regexreplace to accomplish this task
Assuming you have the data range from A2:E12 and the prefilled unique names starting from A14
Formula:
=countif(ARRAYFORMULA(regexreplace($A$2:$E$12,".\(.*","")),A14)
Copy the formula until the last row
Hope it helps!
I'm sure that others will provide a much more elegant solution but this takes the data as presented in the spreadsheet and can be implemented in just a few minutes.
Paste this formula in Cell F3
=FILTER({A3:A13;B3:B6;C3:C5;D3:D5;E3:E5;A18:A21;B18:B20;C18:C20;D18:D20;E18:E19}, LEN({A3:A13;B3:B6;C3:C5;D3:D5;E3:E5;A18:A21;B18:B20;C18:C20;D18:D20;E18:E19}))
This creates a single column list compiled from the various smaller lists.
Highlight the range of names created in Column F (based on the test data = F3:F41), click Copy,
Highlight cell G3, click Paste special (Paste Values only) - this converts the formula to a list for entries.
Paste this formula in Cell H3 - this removes any data in brackets
=left(G3,iferror(search(" (",G3)-1,len(G3)))
Copy the formula down as many rows as there is data in Column G
Paste this formula in cell I3 - this lists the unique names
=unique(H3:H41)
Paste this formula in cell J3 and copy down as many rows as there is data in Column I - this counts the number of instances of each unique name in the master list.
=COUNTIF(H:H, I3)
I'm using Google Sheets and looking for an arrayformula that able to take a list in two columns and arrange it alternately in one column. The sheet contains about 5,000 rows, each row has more than 35 characters.
I tried this:
=transpose(split(join(" ", query(transpose(B5:C),,50000)), " "))
But then I got this message:
Please take a look at the sheet here:
https://docs.google.com/spreadsheets/d/11T1Roj1trviOSiiTZS292-4l3oODid7KLi9oGz3Z66o/edit#gid=0
Assuming your 2 columns are A and B, this formula will "interlace" them:
=query(
sort(
{arrayformula({row(A1:A3)*2, A1:A3});
arrayformula({row(B1:B3)*2+1, B1:B3})}
),
"select Col2")
Explanation, unwrapping the formula from the inside:
Each value gets a unique number, based on its row number times 2 (+1 for the 2nd column)
Everything is sorted based on this number
Only the 2nd column is extracted for the result.
There is a function for this called FLATTEN().
This works perfectly as a general solution since it takes an array of any size and outputs the items in the order they appear left-right-top-down (See here).
It can be combined with TRANSPOSE() to accomplish the same thing but in the horizontal case, and if needed blank cells can be omitted with FILTER().
EDIT:
My sincere apologies, I did not read the question carefully enough. My response is incorrect.
This should work:
={B5:B12;C5:C12}
just be careful to NOT change it to
={B5:B;C5:C}
This will start an infinite loop where the spreadsheet will increase the amount of rows in the spreadsheet to allow this output column to expand, but in doing so increases the length of the 2 input columns, meaning the length of the output column increases even more, so the spreadsheet tries adding more rows, etc, etc. It'll make your sheet crash your browser or something each time you try to open it.
In Row5:
=ArrayFormula(offset(B$5,INT((row()-5)/2),iseven(row())))
Would need to be copied down however.