I am trying to create a select list in Google Sheet based on cells in another sheet. Those cells contains all the values that my list should display.
It works well but I also want to retrieve the style of those cells along with the values. So in my main sheet, depending on the selected value the style is copied from the "source" cells.
I know I can setup a conditional formatting so if the value is X or Y or Z I can apply a style but since my "source" cells are going to be updated, I'll have to also update those conditions which is a slow process.
I am wondering if there is a way to just dynamically copy the style of another cell.
Here is an example of my source cells:
Using Apps Script, you could create an onEdit trigger to do the following:
Track changes to the cells that contain data validations based on values in a range.
If the edited cell contains this data validation, look for the value in the source range that corresponds to the selected value.
Copy and paste the format of the cell in source range to the selected cell.
To do that, just create a bound script by selecting Tools > Script editor, copy the following code and save the project.
Code sample (check comments):
const onEdit = e => {
// Get information on edited cell (column, row, value):
const range = e.range;
const column = range.getColumn();
const row = range.getRow();
const value = range.getValue();
// Check that edited cell contains a validation rule and that its criteria type is "VALUE_IN_RANGE":
const validation = range.getDataValidation();
if (validation && validation.getCriteriaType() == "VALUE_IN_RANGE") {
const sourceRange = validation.getCriteriaValues()[0]; // Get range validation is based on
// In source range, get index of the cell that corresponds to selected value in edited cell:
const values = sourceRange.getValues();
let i, j;
for (i = 0; i < values.length; i++) {
j = values[i].indexOf(value);
if (j != -1) break;
}
const rangeToCopy = sourceRange.getSheet().getRange(sourceRange.getRow() + i, sourceRange.getColumn() + j); // Get cell in source range to copy format
rangeToCopy.copyFormatToRange(range.getSheet(), column, column, row, row); // Copy format to edited cell
}
}
Reference:
onEdit trigger
Class DataValidation
copyFormatToRange(sheet, column, columnEnd, row, rowEnd)
Related
Trying to ditch Excel for Google sheets.
I have this empty table with some colored cells that I need to fill with symbols. Presently I use this VBA script to do the job:
Sub mark()
Dim r As Range
Dim rCell As Range
Set r = Selection.Cells
For Each rCell In r
If rCell.Interior.ColorIndex = 10 Then rCell.Value = "×"
If rCell.Interior.ColorIndex = 3 Then rCell.Value = "×"
If rCell.Interior.ColorIndex = 45 Then rCell.Value = "×"
If rCell.Interior.ColorIndex = 1 Then rCell.Value = "×"
If rCell.Interior.ColorIndex = 15 Then rCell.Value = "×"
Next
End Sub
Is there a way to accomplish same thing using google sheets?
Solution
In order to achieve this you will have to use Google Apps Script. You can attach an Apps Script project to your Google Spreadsheet by navigating Tools > Script Editor.
You should find a template function called myFunction, a perfect starting point for your script.
Here you can start translating your VBA script to Apps Script which is very similar to Javascript.
First you should define some constants for your script:
// An array containing the color codes you want to check
const colors = ['#00ff00']; // Watch out, it's case sensitive
// A reference to the attached Spreadsheet
const ss = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('SheetName'); // Selecting the Worksheet we want to work with by name
// Here we retrieve the color codes of the backgrounds of the range we want to check
const range = ss.getDataRange().getBackgrounds(); // Here I select all the cells with data in them
Let's now loop through our range rows and columns to apply the logic:
The .getBackgrounds() method returns a multidimensional array in the form array[row][column] -> "background-color-code".
for (let i = 0; i<range.length; i++) {
let row = range[i];
// Let's loop through the row now
for (let j = 0; j< row.length; j++) {
let color = row[j];
// If the background color code is among the ones we are checking we set the cell value to "x"
if(colors.includes(color)) {
// Javascript index notation is 0 based, Spreadsheet one though, starts from 1
ss.getRange(i+1, j+1).setValue("x"); // Let's add 1 to our indexes to reference the correct cell with the .getRange(row, column) function
}
}
}
Reference
Please take a look at the documentation for further reading and method specifications
Google Apps Script Spreadsheet Service
Range Class
.getBackgrounds()
.getRange(row,column)
//Sample sheet here
Hi,
I am using formulas to calculate an array N:R. Once calculated, I want to determine the last row of the array with a non-empty cell (the empty cells are not blank).
What I can do so far:
Return the last non-empty cell of a column
=INDEX(FILTER(O:O,O:O<>""), ROWS(FILTER(O:O,O:O<>"")))
or the row of the filter selection (in my case 25 in the filter selection vs 38 in the sheet)
=ROWS(FILTER(O:O,O:O<>""))
What I haven't figured out is how to:
Do this search for the whole array and not just one row at a time
Return the row of the last non-empty cell in the array
Cheers
For a formulaic approach, you can try
=max(filter(row(N2:N), MMULT(N(N2:R<>""), transpose(column(N2:R2)^0))>0))
This custom function will do it. Sometimes scripts are way easier than some of the bizarre formulas that arise (IMHO). It just loops through the data row by row and notes the row number if it finds data ie cell.value() != ""
function findHighestNonEmptyRow(dummyRange){
var sheet = SpreadsheetApp.getActive();
var range = sheet.getRange("N:R");
var valuesRC = range.getValues();
var numRows = range.getNumRows();
var numCols = range.getNumColumns();
var highestNonEmptyRow = 0;
for (var row = 0; row < numRows; row++) {
for (var col = 0; col < numCols; col++) {
if (valuesRC[row][col] != ""){
highestNonEmptyRow = row+1; // +1 to offset loop variable
}
}
}
Logger.log(highestNonEmptyRow);
return highestNonEmptyRow;
}
Log show correct value of 38. You can delete the Logger.log(highestNonEmptyRow); line when you have tested.
I put the formula in W44 in your test sheet....
EDIT: Due to feedback that all was not as expected...
There was a typo in the first script: This line var range =
sheet.getRange("N:D"); should have been var range =
sheet.getRange("N:R");
I found out that Google scripts caches the result of custom
formulas, and just returns the cached value, even if things on the
sheet have changed. This is bizarre behavior, but is intended to
reduce CPU time. The workaround is to pass in a range that is likely
to change, and this causes the function to recalculate. I updated
the formula and the called the function like this:
=findHighestNonEmptyRow(N2:R42)
and hey it all works!
Stick to the formula... however, we both learned a lot from your
question I think, so thanks for that!
How my sheet works
I'm making a spreadsheet to show how much parts I have. By using a dropdown, am I able to show that I created a product. With conditional formatting I am showing that having 0 items isn't an issue when the product is created. Created products with 0 items change from red to purple. Purple means it doesn't matter to have 0 items from this product.
My issue
My issue starts with my dropdown. If I merge cells, The value will go into the upperleft cell. This means other cells inside the merged cell are blank. This gives me a problem with conditional formatting.
My conditional formatting code example:
=if($D2=0;$E2="Created")
I have to change this code for every cell because of the condition combined with a dropdown. Having more than 250 rows would be inhumanly hard to do by hand.
My questions
Are there ways to give all cells of a merged cell the value of the combined cell in an efficient way?
Is there a better way to make my conditional formatting code applyable to merged cells?
This is my sheet
Product items collected sheet link (Shows the problem and solution!)
Product items collected sheet image (Version 1)
Product items collected sheet image (Version 2)
At the heart of this question is the operation of merged cells. When a cell is merged, say over several rows, only the cell at the top left of the merged cell can contain data, respond to conditional formatting, and so on. In a manner of speaking the other cells cease to exist and values CANNOT be assign to them.
The questioner asks:
Q: Are there ways to give all cells of a merged cell the value of the combined cell in an efficient way?
A: No. Not just in an "efficient" way; it's just not possible.
Q: Is there a better way to make my conditional formatting code applicable to merged cells?
A: No and yes ;)
No. In so far as a merged cell is concerned, everything is driven by the value in the top cell of the merged range. There are no other options for the "rest" of the merged cell.
Yes. I'd create a "helper" cells in Column F as in this screenshot
The code to achieve this is dynamic - it will automatically adapt to adding more products, more items, etc.
The logic is fairly simple: Start in F2, test whether E2 has a value (that is, is it the top of the merged cell?). If yes, then assign the value of E2 to F2 AND put that value in a variable for the following cells. If no, the cell in Column E must be part of a merged cell, so assign the value for Column F to the variable that was saved earlier.
function so5270705902() {
// basic declarations
var ss = SpreadsheetApp.getActiveSpreadsheet();
// note this is going to work on the second sheet in the spreadsheet - this can be edited.
var sheet = ss.getSheets()[1];
// Column B contains no merged cells, and always contains data (it is the BOM for the Products).
// so we'll use it to established the last row of data.
var Bvals = sheet.getRange("B1:B").getValues();
var Blast = Bvals.filter(String).length;
// Row 1 is a header row, so data commences in Row 2 - this can be edited
var dataStart = 2;
// Logger.log("the last row in column D = "+Blast);// DEBUG
// set up to loop through the rows of Column F
var mergedcellvalue = "";
for (i = dataStart; i < (Blast + 1); i++) {
// set the range for the row
var range = sheet.getRange(i, 6);
//Logger.log("row#"+i+" = "+range.getA1Notation()); DEBUG
// get the value in column E
var ECell = range.offset(0, -1);
var ECellVal = ECell.getValue();
//Logger.log("offsetrange#"+i+" range value = "+ECellVal);
//Logger.log("Column E, row#"+i+", value = "+ECell.getA1Notation()+" range value = "+ECellVal);//DEBUG
// when a row is merged, on the top row contains any data
// so we'll evaluate to see whether there is any value in this row in Column E
if (ECell.isBlank()) {
//Logger.log("ECell is blank. We're in the middle of the Merged Cell"); ??DEBUG
// Set the value to the lastes value of "mergedcellvalue"
range.setValue(mergedcellvalue);
} else {
//Logger.log("ECell has a value. We're at the top of the merged cell");//DEBUG
// paste the ECellVal into this range
range.setValue(ECellVal);
// Update the "mergedcellvalue" variable so that it can be applied against lower cells of this merged cell
mergedcellvalue = ECellVal;
} // end of the if isblank
} // end of the loop through column F
}
UPDATE 22 October 2018
For development purposes, I used a small range of only 14 rows in Column E. However the questioner's data covers over 250 rows, so I expanded development testing to cover 336 rows (yeah, I know, but I was copy/pasting and I ended up with 336 and was too lazy to delete any rows. OK?). I found that the code took over 81 seconds to process. Not good.
The primary reason (about 80 seconds worth) for the long processing time is that there is a getValue statement within the loop - var ECellVal = ECell.getValue();. This costs about 0.2 seconds per instance. Including getValue in a loop is a classic performance mistake. My bad. So I modified the code to get the values of Column E BEFORE the loop
var Evals = sheet.getRange("e2:E").getValues();.
I was surprised when the execution time stayed around the same mark. The reason was that the isBlank evaluation - if (ECell.isBlank()) { which previously took no time at all, was now consuming #0.2 second per instance. Not good++. So after searching Stack Overflow, I modified this line as follows:
if (!Evals[(i-dataStart)][0]) {.
Including setValues in a loop is also asking for trouble. An option would have been to write the values to an array and then, after the loop, update the Column E values with the array. However in this case, the execution time doesn't seem to have suffered and I'm leaving the setValues inside the loop.
With these two changes, total execution time is now 1.158 seconds. That's a percentage reduction of , um, a LOT.
function so5270705903() {
// basic declarations
var ss = SpreadsheetApp.getActiveSpreadsheet();
// note this is going to work on the second sheet in the spreadsheet - this can be edited.
var sheet = ss.getSheets()[2];
// Column B contains no merged cells, and always contains data (it is the BOM for the Products).
// so we'll use it to established the last row of data.
var Bvals = sheet.getRange("B1:B").getValues();
var Blast = Bvals.filter(String).length;
// Row 1 is a header row, so data commences in Row 2 - this can be edited
var dataStart = 2;
// Logger.log("the last row in column D = "+Blast);// DEBUG
// set up to loop through the rows of Column F
var mergedcellvalue = "";
// get the values for Column E BEFORE the loop
var Evals = sheet.getRange("e2:E").getValues();
for (i = dataStart; i < (Blast + 1); i++) {
// set the range for the row
var range = sheet.getRange(i, 6);
//Logger.log("row#"+i+" = "+range.getA1Notation()); DEBUG
// get the value in column E
var ECell = range.offset(0, -1);
var ECellVal = Evals[(i - dataStart)][0];
//Logger.log("Column E, row#"+i+", value = "+ECell.getA1Notation()+" range value = "+ECellVal);//DEBU
// when a row is merged, on the top row contains any data
// so we'll evaluate to see whether there is any value in this row in Column E
// instead is isblank, which was talking 0.2 seconds to evaluate, this if is more simple
if (!Evals[(i - dataStart)][0]) {
//Logger.log("ECell is blank. We're in the middle of the Merged Cell"); //DEBUG
// Set the value to the lastes value of "mergedcellvalue"
range.setValue(mergedcellvalue);
} else {
//Logger.log("ECell has a value. We're at the top of the merged cell");//DEBUG
// paste the ECellVal into this range
range.setValue(ECellVal);
// Update the "mergedcellvalue" variable so that it can be applied against lower cells of this merged cell
mergedcellvalue = ECellVal;
} // end of the if isblank
} // end of the loop through column F
}
UPDATE 3 March 2019
The questioner made his final changes to the code. This code is the final solution.
function reloadCreatedCells() {
// Basic declarations.
var ss = SpreadsheetApp.getActiveSpreadsheet();
// Note this is going to work on the second sheet in the spreadsheet - this can be edited.
var sheet = ss.getSheets()[1];
// Column B contains no merged cells, and always contains data (it is the BOM for the Products).
// so we'll use it to established the last row of data.
var D_vals = sheet.getRange("D1:D").getValues();
var D_last = D_vals.filter(String).length;
// First row with data.
var dataStart = 2;
// Set up to loop through the rows of Column H - K.
var mergedcellvalue = "";
// Get the values for Column H - K BEFORE the loop.
var H_K_vals = sheet.getRange("H2:K").getValues();
// How many people we have.
var people = 4;
// The first vertical row.
var rowStart = 12;
// Horizontal rows.
for (var h = 0; h < people; h++) {
// Vertical rows.
for (var v = dataStart; v < D_last; v++) {
// Set the range for the row.
var range = sheet.getRange(v, rowStart + h);
// Logger.log(range.getA1Notation()); //DEBUG
// Get the value in column H - K.
var H_K_Cell = range.offset(0, -people);
// Adding Created and not created values inside L - O.
var H_K_CellVal = H_K_vals[(v - dataStart)][h];
// Logger.log(H_K_Cell.getA1Notation() + ': ' + H_K_CellVal); //DEBUG
// When a row is merged, the value is only inside the top row.
// Therefore, you need to check if the value is empty or not.
// If the value is empty. Place the top value of the merged cell inside the empty cell.
if (!H_K_vals[(v - dataStart)][h]) {
// Logger.log(H_K_Cell.getA1Notation() + ": is blank. We're below the top cell of the merged cell."); //DEBUG
// Set the value to the top cell of the merged cell with "mergedcellvalue".
range.setValue(mergedcellvalue);
} else {
// Logger.log(H_K_Cell.getA1Notation() + ": has a value. We're at the top of the merged cell."); //DEBUG
// Paste the H_K_CellVal into this range.
range.setValue(H_K_CellVal);
// Update the "mergedcellvalue" variable, so that it can be applied against lower cells of this merged cell.
mergedcellvalue = H_K_CellVal;
} // end of the if isblank.
} // End of the vertical row loop.
} // End of the horizontal row loop.
}
I am trying to tidy up a dataset. It contains country names stretched over two lines. For easier analysis, I am trying to have each year correspond to one country.
This is what I am going for. Each cell contains one country.
Is there a function that would transform the above table to the table below?
Thanks!
There's no function I know of to do this, but you could do it with a relatively simple Google App Script (overview and installation instructions). This script will unmerge all merged cells and replace empty cells with the value of the cell immediately above.
function unmergeAndExpand() {
var sheet = SpreadsheetApp.getActiveSheet();
var range = sheet.getDataRange();
// unmerge all of the cells in the sheet
range.breakApart();
var data = range.getValues();
var width = range.getLastColumn();
// walk over your spreadsheet column by column
for(var column = 0; column < width; column++){
var last = "";
// walk down the rows
for(var row = 0; row < data.length; row++){
// if the current cell is empty and
if(last && ! data[row][column]){
sheet.getRange(row+1, column+1).setValue( last );
}
// store the value of the current cell
// so that we can fill the next cell, if it is empty
last = data[row][column];
}
}
}
I am new at this so still trying to figure how everything works.
I have a sheet that collects responses from a Google Form. Based on the answer to one of those questions I would like the row from that sheet to move to a different sheet document all together (not a sheet in the same document).
I have it set on a time based trigger every minute so as new responses come in it would kick them over to the correct document and then delete the row from the original spreadsheet.
I have been able to get part of the way there. I would like for it to take the row, columns A through E, move those to the correct document, find where the next open row is and place the data in columns A through E on the new document.
Where my issue is coming in at the moment is when the row is moved to the new document. I have formulas saved in columns G - Z on the destination page. It is finding the last row with a formula and placing the row after that (which is at the very bottom of the page). I am pretty sure this has to do with using an array? But I may be wrong. Is there a way to just have that look at the destination page column A-E, find the next blank row, and copy A-E from the original file to the new page?
arr = [],
values = sheetOrg.getDataRange().getValues(),
i = values.length;
while (--i) {
if (value1ToWatch.indexOf(values[i][1]) > -1) {
arr.unshift(values[i])
sheetOrg.deleteRow(i + 1)
sheet1in.getRange(sheet1in.getLastRow()+1, 1, arr.length, arr[0].length).setValues(arr);
};
I have multiple If statements each with some changes to the "valueToWatch" and the "Sheet1in" for different values and destination pages. If that information helps at all.
You can find the last cell in a column with data in it like this:
function findLastValueInColumn() {
var column = "A"; // change to whatever column you want to check
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheets()[0];
var lastDataRow = sheet.getDataRange().getLastRow();
for (var currentRow = lastDataRow; currentRow > 0; currentRow--) {
var cellName = column + currentRow;
var cellval = sheet.getRange( cellName ).getValue();
if (cellval != "") {
Logger.log("Last value in Column " + column + " is in cell " + currentRow);
break;
}
}
}
You can then use this function to figure out where to start your new data.