I admit this is a strange request. Essentially myself and another person who speaks Mandarin need to work on scheduling asynchronously through a spreadsheet. If either of us enters something in, in our respective sections, it should update the other person's section to match. So If I changed Order 1 on Day 1 from Apple to Butter, it should look at the translated text for Butter in Chinese and update the dropdown list entry for Order 1 on Day 1 from Apple to Butter
Unfortunately it doesn't seem like there's anyway to add formulas to dropdown lists. Any advice here?
I created a super simplified spreadsheet of what I'm looking for Spreadsheet
there is a GOOGLETRANSLATE formula:
also, you have DETECTLANGUAGE that outputs the language code:
both of them (DETECTLANGUAGE is able to work with vertical arrays only) are not supported under ARRAYFORMULA so you will need to drag them around. also, it's worth mentioning that formulae are always 1-directional so you can have a dropdown to be translated but that translated output can't be used directly as the input for back-translation creating a paradox. with a scripted solution, you may have more flexibility tho.
Good day everyone,
I hope you're all doing great. I want to say that I am a novice in terms of excel and sheets formulas.
I have a similar table to this in google sheets. I am focusing on 3 things, the duration of the entire shift, the break duration and the lunch duration. The break and lunch duration need to be converted to minutes or use the duration in seconds column.
I need to sum both break and lunch times per agent and subtract that total by the duration of the whole shift.
I have been throwing myself at this for longer than I would like to accept. I've been looking for formulas that could help but I haven't really found much. I got to create a helper column joining both the name and the codes together to determine which code is from which agent, but that's as far as I got.
I've also tried some INDEX(MATCH, MATCH) but nothing really comes as expected. Also tried using ARRAYFORMULA but I don't know if that'll help. Any assistance with this would be much appreciated as I really want to get to the bottom of this. I feel as though this is difficult for a novice or I am just complicating things with such a simple solution being available.
Thanks again for the assistance.
Firstof all, complete the names in each row with, in G1
={"name";ArrayFormula(lookup(row(A2:A),row(A2:A)/if(A2:A<>"",1,0),A2:A))}
then work with pivot table.
I am designing airtable.
I met some issue.
I need to column total sum like excel.
For example:
Column1 Sum(Column1)
1 1
2 3
4 7
6 13
Like this. What is solution?
Thank you.
Airtable is not a spreadsheet but a relational database, the behavior you're looking for isn't straightforward to reproduce because it's not meant to work like rows matter and aren't anything but a temporary sort - they don't, so they're not.
I know you were probably hoping for a better answer than another question, but I simply have to ask - why do you need to do this inside Airtable? Why not just use one of dozens readily available and entirely free spreadsheet/table solutions?
Generally speaking and especially if you don't need to manipulate that data afterward (a big if), Airtable already does the calculation you want on the fly and has it stored as part of its metadata.
The row-by-row addition would be doable using a combination of one autonumber field, a linked record (to another table actually polling for values) and a rollup returning data. I've done this back in the day once or twiCe and it was always an overengineered mess, even if I only had to deal with small integers like from your example.
There's Google Drive sync beta ongoing at Airtable right now. Just get that and do the calculations you need elsewhere?
The alternative is the Scripting app, but that might prove crippling in terms of how it could affect your automations quota. And recalculating fields by "hand" is... not sophisticated, to put it mildly.
But hey, don't take my word for it; Curiosity and nostalgia got the better of me so I gave this futile effort another go on your behalf, here's my best take at such an overengineered mess of a field-wide sum function that's wildly annoying to use but at least doesn't take all day to update records, even if presented with hundreds or thousands of inputs.
So, yeah... right tool for the job and all that: this ain't it, chief, but be my guest. You can clone the base from the Universe and everything will be ready for testing, just keep creating new fields or deleting the exiting few ones, then hit the "Run Script" button of the only app hooked into the base to see it recalculate the sum.
Dumping the code here as we, if anyone wants to set up a new testing environment manually:
let table = base.getTable('Table 1');
let query = await table.selectRecordsAsync()
let cellsToAdd = [];
let sum = 0;
const keepSumming = x => sum += x ;
query.records.forEach( x => cellsToAdd.push(
{
"id": x.id,
fields:{
"Column1":x.getCellValue('Column1'),
"Sum":keepSumming(x.getCellValue('Column1'))
}
}
));
//Airtable limits us to 50 table mutations per request, hence the splicing
while(cellsToAdd.length>0){
await table.updateRecordsAsync(
cellsToAdd.splice(0,50)
)
};
There appears to be a feature built-in to Airtable for this now. In the desktop app, at least, take a look down at the bottom of each column below all rows. There is a context menu for the column, in which Sum is one of several options.
I've been asked to create a summary for some google form responses, and though I have a working solution, I can't help but feel there must be a more elegant one.
The form collects data related to case checking - every month each team (there's 100+ teams) has to check a certain number of cases based on how many staff are in their team, and enter the results for each case they've checked in the google form. The team that have set this up want me to summarise the data by team, month, and section of the form (preliminary questions, case recording, outcomes, etc). There are 8 sections on the live form, ranging from 1-13 questions, all with Yes/No/NA/blank answers.
(honestly, it's not how I'd have approached setting all this up, but that is out of my hands!)
So they're essentially looking for a live monthly summary with team names down the side, section names along the top, and a %age completed that will keep up with entries as they come in (where we can also use importrange and query to pull the relevant bits into other google sheet summaries, as and when needed).
What I've currently got is this:
=iferror(sum(countifs('Form Responses'!$B:$B,$A3,'Form
Responses'!$F:$F,"Yes",'Form Responses'!$E:$E,">="&$B$1,'Form
Responses'!$E:$E,"<"&edate($B$1,1)),countifs('Form
Responses'!$B:$B,$A3,'Form Responses'!$G:$G,"Yes",'Form
Responses'!$E:$E,">="&$B$1,'Form
Responses'!$E:$E,"<"&edate($B$1,1)),countifs('Form
Responses'!$B:$B,$A3,'Form Responses'!$H:$H,"Yes",'Form
Responses'!$E:$E,">="&$B$1,'Form
Responses'!$E:$E,"<"&edate($B$1,1)),countifs('Form
Responses'!$B:$B,$A3,'Form Responses'!$I:$I,"Yes",'Form
Responses'!$E:$E,">="&$B$1,'Form
Responses'!$E:$E,"<"&edate($B$1,1)),countifs('Form
Responses'!$B:$B,$A3,'Form Responses'!$J:$J,"Yes",'Form
Responses'!$E:$E,">="&$B$1,'Form
Responses'!$E:$E,"<"&edate($B$1,1)),countifs('Form
Responses'!$B:$B,$A3,'Form Responses'!$K:$K,"Yes",'Form
Responses'!$E:$E,">="&$B$1,'Form
Responses'!$E:$E,"<"&edate($B$1,1)))/(countifs('Form
Responses'!$B:$B,$A3,'Form Responses'!$E:$E,">="&$B$1,'Form
Responses'!$E:$E,"<"&edate($B$1,1))*6),0)
It works, but it feels like a bit of a brute-force-and-ignorance solution. I've tried countifs & array, I've looked a pivot but I can't get the section groups, I've had a play with query but I can't figure out how to ask it to count all Yeses in multiple columns at once.
Is there a more elegant solution, or do I have to resign myself to setting up the next financial year's summaries like this?
Edit:
You can use plain array boolean multiplication to achieve the count, as trues are converted to 1s and false are converted to 0s:
=TO_PERCENT(ARRAYFORMULA(
SUM((f!F1:K="Yes")*(f!E1:E>=B1)*(f!E1:E<EDATE(B1,1))*(f!B:B=A3))/
SUM(6*(f!E1:E>=B1)*(f!E1:E<EDATE(B1,1))*(f!B:B=A3))
)
)
Renamed Form Responses to f
Numerator: SUM of
Question filter (f!F:K =Yes) and
Month filter (f!E:E is within month of B1) and
Team filter(B:B = A3)
Denominator: 6 times the SUM of
Month filter (f!E:E is within month of B1) and
Team filter(B:B = A3)
On this sample sheet that you provided you'll notice two new tabs. MK.Retab and MK.Summary.
On MK.Retab is a single formula in A2 that "re-tabulates" all of your survey data into a format that is much easier to analyze going forward. That tab can be "hidden" on your real project. It will continue to build the 6 column dataset forever. It would be a sort of "back end" sheet, only used to supply data to any further downstream analysis.
On MK.Summary is a single formula in cell A1 that Query's that dataset from MK.Retab and shows the percentage of Yes's by month by section by team in a format similar to what you proposed. I coded it to display the most recent month at the left, immediately to the right of the team names, and to push historical data off to the right. Even though people are often used to seeing time go from left to right, I find that the opposite method nice because it keeps you from having to scroll sideways to see the most recent data. It is very simple to change should you want to by getting rid of the "desc" that you find in the "order by" clause of the query string.
I find this kind of two step solution to problems like your useful, because while the summary migth not be exactly what you want, it's always easier to build formulas and analyses off of the data as laid out in the MK.Retab sheet.
As for the formula in MK.Retab, it is based on a method that I came up with a while back that constructs a large vlookup where the [search key] is actually a sequence of decimal numbers that is built by counting the number of rows in your real data set and multiplying by the number of columns of data that need to be repeated for each row. I built a demo some time ago that I'm happy to share with folks if you want to understand better how it works.
You said that your goal was to understand the formulas so that you could modify them going forward as needed. I'm not sure how easy that will be to do, but I can try my best to answer any questions you might have about the method or the solution generally.
What I can tell you is that some of the formulas are more complicated than they need to be because you just used Q1 Q2 Q3 etc instead of the actual questions. if you had a list of the questions asked somewhere (on some other tab, say), and what you wanted to call/name their corresponding "sections", it would make the formula significantly less complicated. As it stands, I had to use the appearance of the word "Comments", in row 1 to distinguish between where one section ended and another section began. The upside to that decision though, is that the formula I wrote is infinitely expandable to the right. That is, if you were to add another 100 columns worth of questions and answers to the sample set here, the formula would be able to handle that and break it out, so long as there was the word "Comments" between each section.
Hope all this helps.
My scripting skills are not the greatest but I can not figure out how to accomplish what I need to with just functions inside of Google Sheets.
My sheet looks something like this: https://docs.google.com/spreadsheets/d/1R6YJIR37wtOt8ZknSdMQPFFp0Llf_LHpmGCV32iQY00/edit#gid=1213399830
I have form responses being brought into the second tab via the Indirect function and are then modified with a ArrayFormula function to convert everything to the correct unit of measure and the summed to keep everything on the same row. All of this could be altered if needed.
I then have a column that is totaling inputs in other columns to give me my on hand inventory. We'll call this TotalsColumn.
What I am attempting to achieve is to make a script that checks the form responses, then either with:
OnEdit (which if I understand correctly does not work for information being ported in) and then alter the corresponding cell in the TotalsColumn.
or if not possible, then
With a time based trigger checking the ported information to see if there is a new entry if I don't sum it with a last function or something, or if the information remains summed (which seems easier to me) then to check if the sum is greater than it was last time it was checked and alter TotalsColumn.
The alter to the TotalsColumn, regardless of which method used, will always be a static number and I am pretty sure I'll need to make a script for each of my different inventory items but that's fine if I can just figure out a way of making this happen.
Thank for your time and any information you can provide.
Please feel free to point me to another thread where I can start to piece together a solution, I just could not find anything that related closely enough to my question or find a good jumping off point.
What happens in this situation?