I have a following formula in my google sheets
=TEXTJOIN(" -- ",TRUE,QUERY('sheetName'!B2:F,"SELECT F WHERE B = '"&$A3&"'"))
The formula is in a different sheet, same workbook though, let's call it "sheetResult". Basically it looks-up values and returns them if there is a match. There are two things I would like to achieve with it further. I need it to be an array so that it applies to all of the rows and I need it to return only the unique values found, I have tried the following but it does not work.
=ARRAYFORMULA(IF(A2:A = "" , , TEXTJOIN(", ",TRUE,UNIQUE(QUERY('sheetName'!B2:F,"SELECT F WHERE B = '"&$A2&"'"))) )) --> not sure what syntax to use
I tried filter but filter just returns all of the info stacked up, need the formula to return the data considering the rows in which the lookup value is held.
EDIT: Added a link to shared file to better describe the question.
I want to make the formula in Y3 on the "Students" sheet apply to all of the cells below it, much like an array formula does.
Example
After further studying your situation I came with a simple fix based on your original formula. I understand that you want to apply the Y3 formula to the whole table, but without altering its behaviour. I assume that the only moving part would be the students ID (Column A). Then you only need to modify your formula to lock the fixed variables with something like:
=TEXTJOIN(" -- ",TRUE,UNIQUE(QUERY('.data'!$B$2:$F,"SELECT F WHERE B = '"&A3&"'")))
After you write that on Y3 you would need to select it and drag it down to fill the table. Please leave a comment if you need further help.
I hope you can help me with this:
I'm trying to create a savings-control sheet where I list my monthly payment and I'm trying to use the SUMIF formula to subtract my expenses by selecting what I have currently payed but I don't know if this may work with a vector of check boxes Sheets sample
the current formula as you can see in the image works fine but only for column D however if I check the rest of the boxes nothing is subtracted
This is how the formula looks like now: =A31+A32-SUMIF(D3:J14,TRUE,C3:C14) however only works from D3 to D14 and I need it to work from D3 to J14
Any help will be highly appreciate
I think the simplest solution is:
=A31+A32-SUM(ARRAYFORMULA(N(D3:J14)*C3:C14))
Formula rundown
This formula is based on the function N that converts a boolean to an integer (1 for true, 0 for false). We can then multiply by the expense value. Here an example:
=N(D3)*C3
This will equal C3 iff D3 is checked.
Having that we can make the entire table with ARRAYFORMULA:
=ARRAYFORMULA(N(D3:J14)*C3:C14)
Now we can sum all the values to have the total expenses:
=SUM(ARRAYFORMULA(N(D3:J14)*C3:C14))
Add the other cells and you get your result.
References
N (Docs Editors Help)
ARRAYFORMULA (Docs Editors Help)
SUM (Docs Editors Help)
Try
=A31+A32-sumproduct((countif(if(D3:J14, row(D3:D14)), row(D3:D14))>0),C3:C14)
and see if that helps?
In sheet1, I have something like this (A to D are headers - sample sheet here):
A
B
C
D
X
X1
X2
Y
Y1
Y2
Y3
Z
Z1
And in sheet2, I want something like this:
A
B
X
X1
X2
Y
Y1
Y1
Y1
Z
Z1
*Values in column A exists only on the first instance (it's not merged with the cells below it)
Sheet1 data comes from google form submissions, but we want to structure them as to the table sample in sheet2, where sheet1 columns B to D are stacked in sheet2 column B.
For now, we're using the following to merge columns B to D in a single cell aligned with the values in column A:
=ArrayFormula(Sheet1!A:A&CHAR(10)&Sheet1!B:B&CHAR(10)&Sheet1!C:C&CHAR(10)&Sheet1!C:C&CHAR(10)Sheet1!D:D)
However, this presents a lot of problems since line breaks would still be there even when there's no supposed second line, and that we have to manually update status of these items (since they're used for monitoring).
If we can have it line by line as what is expected, we'd be able to automate some of the tasks. We tried playing with QUERY, but to no avail (although I think it's possible via that function... not sure).
Hoping to get ideas from the community. Thanks!
I've added a new sheet ("Erik Help") with the following formula in A1:
=ArrayFormula({"Header 1", "Header 2";QUERY(SPLIT(FLATTEN({FILTER(INDIRECT("Sheet1!A2:A"),INDIRECT("Sheet1!A2:A")<>"")&"|"&FILTER(INDIRECT("Sheet1!B2:B"),INDIRECT("Sheet1!A2:A")<>""),IF(FILTER(ROW(INDIRECT("Sheet1!A2:A")),INDIRECT("Sheet1!A2:A")<>""),"")&"|"&FILTER(INDIRECT("Sheet1!C2:D"),INDIRECT("Sheet1!A2:A")<>"")}),"|",1,0),"Select * Where Col2 Is Not Null")})
This formula creates the two headers first.
You'll notice the heavy use of INDIRECT to reference ranges. This is because you'll have form data coming into that sheet; and if the formula doesn't have a way to "lock" ranges, those ranges will shift down one every time a new row is added onto the form-intake sheet. In most other applications, you can "lock" those ranges by using full-column references (e.g., A:A instead of A2:A). But given the specifics of what you're trying to do here, INDIRECT was the least complex approach. Keep in mind that, because INDIRECT is used, the references will not automatically change if you rename Sheet1 to something else (like "Form Responses 1"). You will need to change each reference manually. Or use FIND/REPLACE, select "Specific Range" set to the formula cell, and check the "Also search within formulas" box.
The idea here is that every value from A2:A is concatenated to every value in the same row of B2:D, with a pipe symbol between (as a SPLIT marker for later). Since you only want to see the Col-A values beside Col-B values, Col-A&"|"&Col-B are first processed alone; then a blank is appended instead of Col-A for everything else.
FILTER is used to only process rows for which there is data in Col-A.
SPLIT splits the combinations made (as described above) at the pipe symbol, forming two columns.
QUERY keeps only those results of the SPLIT that have something in the second column.
How to create a Google Spreadsheet sum() which always ends on the cell above, even when new cells are added? I have several such calculations to make on each single column so solutions like this won't help.
Example:
On column B, I have several dynamic ranges which has to be summed. B1..B9 should be summed on B10, and B11..B19 should be summed on B20. I have tens such calculations to make. Every now and then, I add rows below the last summed row , and I want them to be added to the sum. I add a new row (call it 9.1) before row 10, and a new raw (let's call it 19.1) before row 20. I want B10 to contain the sum of B1 through B9.1 and B20 to contain the sum of B11:B19.1.
On excel, I have the offset function which does it like charm. But how to do it with google spreadsheet? I tried to use formulas like this:
=SUM(B1:INDIRECT(address(row()-1,column(),false))) # Formula on B10
=SUM(B11:INDIRECT(address(row()-1,column(),false))) # Formula on B20
But on Google Spreadsheet, all it gives is a #name error.
I wasted hours trying to find a solution, maybe someone can calp?
Please advise
Amnon
You are probably looking for formula like:
=SUM(INDIRECT("B1:"&ADDRESS(ROW()-1,COLUMN(),4)))
Google Spreadsheet INDIRECT returns reference to a cell or area, while - from what I recall - Excel INDIRECT returns always reference to a cell.
Given Google's INDIRECT indeed has some hard time when you try to use it inside SUM as cell reference, what you want is to feed SUM with whole range to be summed up in e.g. a1 notation: "B1:BX".
You get the address you want in the same way as in EXCEL (note "4" here for row/column relative, by default Google INDIRECT returns absolute):
ADDRESS(ROW()-1,COLUMN(),4)
and than use it to prepare range string for SUM function by concatenating with starting cell.
"B1:"&
and wrap it up with INDIRECT, which will return area to be sum up.
REFERRING TO BELOW ANSWER from Druvision (I cant comment yet, I didn't want to multiply answers)
Instead of time consuming formulas corrections each time row is inserted/deleted to make all look like:
=SUM(INDIRECT(ADDRESS(ROW()-9,COLUMN(),4)&":"&ADDRESS(ROW()-1,COLUMN(),4)))
You can spare one column in separate sheet for holding variables (let's name it "def"), let's say Z, to define starting points e.g.
in Z1 write "B1"
in Z2 write "B11"
etc.
and than use it as variable in your sum by using INDEX:
SUM(INDIRECT(INDEX(def!Z:Z,1,1)&":"&ADDRESS(ROW()-1,COLUMN(),4))) - sums from B1 to calculated row, since in Z1 we have "B1" ( the 1,1 in INDEX(...,1,1) )
SUM(INDIRECT(INDEX(def!Z:Z,2,1)&":"&ADDRESS(ROW()-1,COLUMN(),4))) - sums from B11 to calculated row, since in Z2 we have "B11" ( the 2,1 in INDEX(...,2,1) )
please note:
Separate sheet named 'def' - you don't want row insert/delete influence that data, thus keep it on side. Useful for adding some validation lists, other stuff you need in your formulas.
"Z:Z" notation - whole column. You said you had a lot of such formulas ;)
Thus you preserve flexibility of defining starting cell for each of your formulas, which is not influenced by calculation sheet changes.
By the way, wouldn't it be easier to write custom function/script summing up all rows above cell? If you feel like javascripting, from what I recall, google spreadsheet has now nice script editor. You can make a function called e.g. sumRowsAboveMe() and than just use it in your sheet like =sumRowsAboveMe() in sheet cell.
Note: you might have to replace commas by semicolons
NOTE
After testing this answer, it will only work if the sum is in a different column due to a circular dependency error. Otherwise, the solution is valid.
It's a bit of algebra, but we can take advantage of Spreadsheets' lower right corner drag.
=SUM(X:X) - SUM(X2:X)
Where X is the column you are working with and X2 is your ending point. Drag the formula down and Sheets will increment the X2, thus changing the ending point.
*You mentioned that you had tens of such calculations to make. So in order to fit your exact need, we would subtract your last summation to get that "middle" range that we wanted.
e.g.
B1..B9 should be summed on B10, and B11..B19 should be summed on B20
Because of the circular dependency error mentioned earlier, I can't solve it exactly and put the sum on the same line, but this could work in other cases where the sum needs to be stored in a different column.
=SUM(B:B) - SUM(B9:B) //Formula on C10 (Sum of B1..B9)
=SUM(B:B) - SUM(B19:B) - B10 // Formula on C20 (Sum of B11..B19)
This is based on #PsychoFish, here is the solution:
=SUM(INDIRECT(SUBSTITUTE(ADDRESS(1,COLUMN(),4),"1","")&"3:"&ADDRESS(ROW()-1,COLUMN(),4)))
Simply replace the "3:" for the row to start sum.
#PsychoFish is correct but cannot be dragged and copied since the column is literal and hard coded, and #Druvision was in the right direction but was wrong... basically ended up with the same issue of having to re-enter the ranges and then sliding the formulas over and over.
You guys are making this harder than you have to. I just leave a couple of empty rows above by "sum" row (you can format them to be filled with color or something to keep them from being inadvertently used), then just add your new rows just above those special rows.
Agree with what user7255446 said that everyone is overcomplicating. Keep one row blank before your sum row. And then whenever you want to insert a new row, click on your blank row and use "Insert row ABOVE" instead of "insert row below". Your sum formula will automatically adjust.
Example: I want to sum from B1 to B19. I leave row 20 blank. In cell B21, put =SUM(B1:B20). Then if you ever need to insert a new row, click on row 20 and choose "Insert row above". The sum formula automatically changes to =SUM(B1:B21) for you. And of course your sum cell is now B22.
General syntax:
=SUM(INDIRECT(cell_reference_as_string1 &":"& cell_reference_as_string2)
with for example:
cell_reference_as_string1 = ADDRESS(ROW(),COLUMN(),4)
cell_reference_as_string2 = ADDRESS(ROW()-1,COLUMN(),4)
I like how #abernier describes the general solution. So far only alphabet-based A1 notation (A being first column, 1 being first row) are being used. It keeps confusing me, especially when thinking of number of columns left of another column. I like the number-based R1C1 notation much better. To use R1C1 notation for INDIRECT, you need to pass FALSE like so:
=SUM(INDIRECT("R1C"&COLUMN()&":R"&(ROW()-1)&"C"&COLUMN(), FALSE))
I hope you find that helpful, too.
OFFSET() can be used/abused for this purpose. Give it the absolute address of the top left of the range, 0 and 0 for the row/column offsets, and the height/width of the range. Let OFFSET() be the argument to SUM(), SUMIF(), etc.
ROW() and COLUMN() are handy when computing the desired height/width. Be sure to remember to subtract one to exclude the current row/column, or else you're liable to end up with a circular reference. If you have header rows/columns, subtract for them too.
For example, to sum everything from A2 down, excluding the current row, try:
=SUM(OFFSET($A$2,0,0,ROW()-2,1))
To sum everything to the left of the current cell, wherever it may be, try:
=SUM(OFFSET(INDIRECT("RC1",FALSE),0,0,1,COLUMN()-1))
Now let's flip things upside down, to show that this works in the other direction. Suppose you want to sum the B column, starting below the current row, until (and including) row #10. Try this:
=SUM(OFFSET($B$10,ROW()-9,0,10-ROW(),1))
You can avoid negative offsets, while still summing column B:
=SUM(OFFSET(INDIRECT("RC2",FALSE),1,0,10-ROW(),1))
Remove the "2" to instead sum the current column:
=SUM(OFFSET(INDIRECT("RC",FALSE),1,0,10-ROW(),1))
(Credit to Tom Sharpe, who commented above.) INDEX() can be used in a range expression. You might prefer this over OFFSET(), so I'm putting it here. The following sums everything from G1 down to the row above the current:
=SUM(G1:INDEX(G:G,ROW()-1))
Here's how I do it.
This formula does not require you to edit or enter anything about the particular column you would like to sum
=SUM(INDIRECT(CONCATENATE(address(1,column(),4),":",LEFT(address(1,column(),4),1))&ROW()-1))
The answer by #PsychoFish led me in the correct way.
The only issue that I had to rewrite the formula again from each column and each sum. So here is the improved formula, which sums the previous 9 cells on the same column, without hardcoding the column or row numbers:
=SUM(INDIRECT(ADDRESS(ROW()-9,COLUMN(),4)&":"&ADDRESS(ROW()-1,COLUMN(),4)))
The only issue is that I had to rewrite the formulas if someone adds or deletes a row. In this case I should change 9 to 10 or 8 corrspondingly.