I have searched for this question and found some useful tips but I can't seem to figure out the answers that they provide, so here's the scenario:
Top image: Sheet Name is Animals
Bottom Image: Sheet Name is Health
So the sheet Animals Column A (Owner) contains the data for dropdown list in sheet Health Column A (Owner).
What I want is in sheet Health if I choose CoopB (on dropdownlist Based on sheet Animals) I want the Column B (ETN) row 2 to become dropdownlist and the choices is based on the value of CoopB in sheet Animals.
Example: On sheet Health
| Column A (Owner) | ColumnB(ETN) |
|------------------|--------------|
| CoopB | CW-011110 |
| CoopC | CC-111101 |
| Coop1 | Coop1-0001 |
Note: on Sheet Animals Column C (Owner) value can be repeated, for example, we can expect CoopB value to appear repeatedly but on Column D (ETN) data are unique.
You can work similarly here, this time a Control sheet seems like a little less overkill.
Let's create a sheet called Control
In Control!A1 put "Owner"
In Control!A2 put =UNIQUE(Animals!C2:C)
In the data validation of Health!A2:A put the range Animals!A2:A
Now you can select the unique pet owners.
For a single Owner
For a single owner (in Health!A2) you could
In Control!B1 put "ETN"
In Control!B2 put FILTER(Animals!D2:D, Animals!C2:C = Health!A2)
For multiple Owners
For multiple owners we need to use the control sheet some more
In Control!B2 put =Health!A2:A so we have a mirror of our selections in Health
In Control!C2 put =IFERROR(TRANSPOSE(FILTER(Animals!D2:D, Animals!C2:C = B2)), "").
Drag the formula down however far you think you may need it (I could not get this to work with an Array formula)
Set the data validation in Animals!B2 to Control!C2:Z2, in Animals!B3 to Control!C3:Z3 etc.
You have to do this manually unless you want to write a script that fills in the data validation rules for you
I have two sheets in Google docs. The second one looks like this (simplified):
Reference | Comment | Author
-------------------------------
item1 | baz | John
item2 | bar | Mike
item1 | foo | Will
I can pull out a single entry using IMPORTRANGE like this:
=IMPORTRANGE("sheetid", "Sheet2!A3")
This would yield item1 in my example above. So far so good. What I would like to do is to use this sheet as a connection sheet with data for Sheet1. So perhaps using QUERY, I would like to do something like this (pseudo code obviously) from Sheet1:
=QUERY('Sheet2 data from IMPORTRANGE()', "select B, C where A = 'item1'")
to get all Comment and Author from all rows where the reference column equals item1.
Yes, but you will need to import more than single cell if to return an array of selected cells and also grant access permission. The syntax requires number rather than letter references, eg:
=query(IMPORTRANGE("key","Sheet2!A1:C4"),"Select Col2, Col3 where Col1= 'item1' ")
So I'm stuck with something. I have two spreadsheets, column A on each are similar but not identical, some values are on one spreadsheet but not the other.
Is it possible for me to pull data from spreadsheet 2, based on if column A has a matching value?
So spreadsheet 2 will have something like:
A B
item1 100
item2 200
item3 300
and spreadsheet 1 will have something like:
A B
item1 NULL
item2 NULL
item4 NULL
I want to populate the B columns on spreadsheet 1 based on whether they are on spreadsheet 2 (in this instance, it would populate items 1 and 2)
I've tried VLOOKUP and If statements but don't seem to be getting anywhere.
The VLOOKUP function will do this for you, providing that you set the optional is_sorted parameter to FALSE, so that closest matches will not be returned.
Here's an example. First, our source sheet, Sheet1.
On Sheet2, we use VLOOKUP to pull info from Sheet1, using this formula (from B1, in this case):
=vlookup(A1,Sheet1!$A$1:$B,2,false)
^ -------------- ^ ^
| | | +-- is_sorted
| | +------- return value from col 2
| +------------------- Range for search
+------------------------- search_key
Ok, but that #N/A for item4 is not pretty. We can suppress it by wrapping the VLOOKUP in IFERROR. When the optional second argument of IFERROR is omitted, it will return a blank cell if the first argument evaluates to an error:
=IFERROR(vlookup(A1,Sheet1!$A$1:$B,2,false))
In your example, the data is coming from a separate spreadsheet, not just a different sheet within the current spreadsheet. No problem - VLOOKUP can be combined with IMPORTRANGE as its data source.
=IFERROR(vlookup(A1,IMPORTRANGE("<sheet-id>","Sheet1!A1:B"),2,false))
Due to recent changes in Google Sheets, the formula from AdamL and Mogsdad only seems to work when you connect the 2 sheets together.
Remove parts from the formula that don't belong to the importrange..
=IMPORTRANGE("<URL other sheet>";"Sheet1!A2:C")
You get a REF# error but when you hover over the error you can confirm a connection.
I confirmed it works for all cells so you can copy paste the complete formula.
=IFERROR(vlookup(B128;IMPORTRANGE("<URL other sheet>";"SHeet1!A2:C");3;false);)
Following the official documentation you need the complete URL from the other sheet..
Two sheets, one called Core Data, one called Schedule. The Schedule sheet needs to take information about deadlines from Core Data and display it concatenated in deadline-order. (Simple example with numbers and letters instead of dates and tasks given below.)
Here's what I have so far in 'Schedule' (cell B2 specifically in this case):
=JOIN(", ", FILTER('Core Data'!A2:A, 'Core Data'!B2:B=A2))
It's saying no matches are found so I assume this is a problem with the filter component of the formula. However, I've checked the help pages and can't see a problem with the condition I've created.
The formula should:
Get all the values in the given range (cells A2 downward on a 'Core Data' sheet),
Filter them so that only those with certain values are selected. (The information from 'Core Data' should only be selected if the date in the same row on column B matches the date in the cell in the A column on the Schedule sheet.)
Join all these values together and list them as a comma-delimited list.
Example (without dates, for ease):
Core Data sheet:
A | B
-----
a | 5
b | 7
c | 5
d | 3
Schedule sheet (or what it should look like):
A | B
---------
3 | d
5 | a, c
7 | b
Any idea what is going wrong with my formula or if there is an easier way to solve this problem?
The error message I was getting in the cell is:
Error: No matches are found in FILTER evaluation.
It turns out that the cell I was trying this formula on simply had no matches from the filter (no dates corresponded) but instead of returning empty it threw an error. This sounds simple but it's an annoying quirk for me that the cell didn't end up empty which made me assume the formula was at fault.
While the example in the question works you can quickly break it by adding an extra row to the 'Schedule' table with "8" as the value in the A column and the formula in B:
A | B
---------
3 | d
5 | a, c
7 | b
8 | N/A
The "8" throws an error since it isn't found in the 'Core Data'.
Conversely, on my original spreadsheet, When I tried the formula in a cell which did correspond to a noted deadline, it worked.
I found the solution here is to add an IFERROR function to the formula to deal with this.
So a formula that works for this is:
=JOIN(", ", IFERROR(FILTER('Core Data'!A:A, 'Core Data'!B:B=A5)))
One does not use the second IFERROR argument as advised in Google's own helpsheet. I tried putting in an empty array at first ({}) but this threw a different error. It seems if you miss the argument out, the JOIN knows it has nothing to work with and the cell ends up with a nice blank value.
Below is an example of a table I have, what I am trying to do is get the value in the value column for a specific criteria based on the last occurrence (not including today's date).
So in the example below I want to find the value for the last occurrence of 'A', which is 12.
I think this can be done using an Index-Match, I just can't get my head around it though.
For example
Todays Date: 15/12/2013
---------------------------------|
|Date | Criteria | Value
|--------------------------------|
|12/11/2013 | A | 3 |
|16/11/2013 | B | 6 |
|27/11/2013 | C | 7 |
|3/12/2013 | A | 12 |
|5/12/2013 | B | 8 |
|15/12/2013 | A | |
----------------------------------
EDIT:
I would also like to add that this formula will be in a different sheet to the table above. The sheet reference in the formula also needs to be dynamic, it will draw the sheet name from another cell.
I would use this formula:
=index(C:C,max(arrayformula(match(filter(A:A,B:B="A",C:C<>""),A:A,0))),1)
This formula assumes that your data is in the columns A,B,C and for every "A" value in the Criteria column, the Date is different. (If that's not the case, then this formula won't work, see below.
Let's look the formula inside from outside:
filter(A:A,B:B="A",C:C<>"") - This will result with the dates where there is an "A" in the Criteria column, and where the Value column is not empty.
arrayformula(match(filter(A:A,B:B="A",C:C<>""),A:A,0)) - In this step we basically find the row number in which those dates are present. The match function will search for the dates (counted in step 1). The arrayformula is needed because there will be more results.
max(arrayformula(match(filter(A:A,B:B="A",C:C<>""),A:A,0))) - This will find the maximum row number (The maximum row number which contains an "A" in the Criteria column)
index(C:C,max(arrayformula(match(filter(A:A,B:B="A",C:C<>""),A:A,0))),1) - Finally, we use the INDEX function to navigate to the value, which has the maximum row number.
Now, if you want this formula to work on another sheet, you should write, instead of for example:
=index(C:C,... => =index(Data!C:C,...
Assuming that your data is in your Data worksheet.
If you want to this sheet to be dynamic, it's a bit tricky. Let's assume, that you're getting the value of the sheet name from the G1 cell. Then you should write:
=index(indirect(concatenate(G1,"!C:C")),...
This is not so pretty as you should do this for every occasion when it occurs in that long formula (described earlier). Instead you can do some pre-work.
Let's write this to your H1 cell: =concatenate(G1,"!C:C") - If in the G1 cell the sheet name is "Data", then the H1 cell should contain: Data!C:C, similarly you can add to the
H2 cell: =concatenate(G1,"!A:A"),
H3 cell: =concatenate(G1,"!B:B")
Now you can write (and that's the final answer for your question I think):
=index(indirect(H1),max(arrayformula(match(filter(indirect(H2),indirect(H3)="A",indirect(H1)<>""),indirect(H2),0))),1) - where H1,H2,H3 will reference to your Data sheet's columns.
I hope it helps.
Use the following formula to accomplish that.
Formula
=QUERY(
B1:D6, // data
"SELECT D // select
WHERE // where clause
C = 'A' AND // first criterium
D IS NOT NULL // second criterium
ORDER BY B DESC // order by
LIMIT 1, // limit
0" // headers
)
for copy/paste
=QUERY(B1:D6, "SELECT D WHERE C = 'A' AND D IS NOT NULL ORDER BY B DESC LIMIT 1", 0)
Explained
The clue to the formula is the usage of the ORDER BY and the LIMIT options within the QUERY formula. The WHERE clauses will prepare the result in the first place. Next, column B (the dates) is ordered descendingly (highest first). The LIMIT option sets the amount of rows to be displayed at 1.
Example
I've created an example file for you: Lookup value based on latest matching Criteria
I appreciate this is a slightly old question, but there is a way that I achieved the goal of filtering an array which I found both more conceptually straightforward, and also more generally applicable than the other answers I have seen, using vlookup's definitional ability to pick the first matching value in an array.
PROBLEM, RESTATED:
Assuming sample data:
A...B...C...D...E, created by a google form
A is the form entry date
B, C and D are entries from a list (let's assume they are e.g. product name, geography, and sales date)
E is the value
If a new value is entered for a particular product, in a geography, on a date, then I want this to be used in preference to the older version of that same data.
SOLUTION:
If, in your form, you create three new columns:
F Unique test
G Test cells combined
H Unique cells
Then in column G, you create a combination of all the cells you want to test on (in this case B, C and E)
cell G2: "=arrayformula(B2:B & char(9) & C2:C & char(9) & D2:D)"
The next column is a restatement of the cells you want to filter based on (in this case the date in A)
cell H2: "=arrayformula(A2:A)"
And then finally in column F we actually undertake the test:
cell F2: "=arrayformula(A2:A=vlookup(G2:G,sort({G2:H},2,false),2,false))"
Breaking that down, the vlookup (vlookup(G2:G,[RANGE],2,false) compares the data in G2, G3...Gn with a [RANGE], which is a virtual array consisting of two columns, G and H, pre-sorted according to cell H in descending order.
i.e. For any unique value of G (the combination of test data) the vlookup will return the largest value of H
The last part is a simple comparison to the original data (A2, A3... An) to return TRUE or FALSE based on whether it is the latest version of the unique value.
A final step if needed would be to create a new sheet with "=filter('Form Responses 1'!A:E,'Form Responses 1'F:F=TRUE) to recreate the data without the older versions.
Hope this helps.