I'm trying to develop a formula that sums cells in a column based on a range set dynamically by the addresses of two cells with specific text that change address depending on how many rows are between the two cells.
Example: sheet red_fruit
| A | B | C
1 | Fruit store | |
2 | | apples | 5
3 | | apples | 5
4 | | oranges | 1
5 | Fruit store branches (text) | |
In a second sheet called "summary", using the data from sheet "red_fruit" I want to add the amount of apples in column C based on a range set from row "fruit store" to row "fruit store branches" and ignore the amount of oranges.
However, I do not want to use absolute cell addresses (A1, B2, etc) because I know that the columns between "fruit store" and "fruit store branches" will change in future sheets.
I also need to constrain the C values to the depth of "fruit store branches" because I know that in the future there will be more data after that row.
In the past I have been able to do this with the following formula:
=SUMIF( 'red_fruit'!$B$1:B, "apples*", 'red_fruit'!$C$1:C )
But that only works for absolute values for the B column and it does not have dynamic limits neither for the B column nor for the C column.
So now I need to figure out a way to replace the B values with a dynamic formula that adjusts to automatically if I add more rows between "fruit store" and "fruit store branches".
I was able to get the address for column B dynamically using the following formulas:
For the "fruit store" row:
=ADDRESS((MATCH("fruit store",A1:A,1)),2,4)
The result is B1
For the "fruit store branches" row:
=ADDRESS((MATCH("fruit store branches",A1:A,1)),2,4)
The result iss B5
Here's where I got stuck. I have been unable to mix the formulas to create a dynamic range. The best I have been able to come up with this the following formula, but it returns an error:
=SUMIF( indirect"&(ADDRESS((MATCH("fruit store",A1:A,1)),2,4):"&(ADDRESS((MATCH("fruit store branches",A1:A,1)),2,4) , "apples*", c1:c ))
What I'm looking for would look like this:
=SUMIF( 'red_fruit'!dynamic_cell_address_formula1:'red_fruit'!dynamic_cell_address_formula2 , "apples", 'red_fruit'!$C$1:C )
=sum(filter(red_fruit!C:C,row(red_fruit!C:C)<MATCH("fruit store branches",red_fruit!A1:A,1),red_fruit!B:B="apples"))
I was unable to find a solution to this problem with a single formula, but I was able to solve it using 3 formulas in a transitional sheet.
First, I created a sheet called "AppleData". In AppleData, cell B2, I entered the following formula:
=IFERROR(MATCH("Fruit Store",'red_fruit'!$A$1:$A,0), "")
That would give me the first coordinate for the range from "fruit store" to "fruit store branches". If there is no data, then the IFERROR formula would simply leave the cell blank.
Then, in the cell below, B3, I entered this formula:
=IFERROR(MATCH("*Fruit Store Branches*",'red_fruit'!$A$1:$A,0)-1, B2)
Again, if there was no data, the cell would match cell B2, which would be either blank, or with a valid coordinate number.
Next, in B4, I added a formula that used the contents of cells B2 and B3 to create the range between "Fruit Store" and "Frui Store Branches", look for "apples" and then add the quantities only for the apple entries :
=SUMIF( indirect("red_fruit!A"&AppleData!B2&":A"&AppleData!B3), "*apples*", indirect("red_fruit!C"&AppleData!B2&":C"&AppleData!B3) )
Then I created a similar system for each month of the year, as each month I would get a new spreadsheet with different data to sort and plug into a summary sheet.
So now all I have to do is go to a summary sheet and add up the "B4" cells, thus solving the problem of creating dynamic ranges for this scenario.
Personally, I would've prefer to use a single formula in the summary sheet, but since this also works and it solves the same problem, I can live with it.
Thanks to those of you who gave it a sincere shot at solving this problem.
This does what you want =)
=SUMIFS(
OFFSET(red_fruit!$A$1,
MATCH("Fruit Store",red_fruit!$A:$A,),2,
MATCH("Fruit store branches (text)",red_fruit!$A:$A,),1),
OFFSET(red_fruit!$A$1,MATCH("Fruit Store",red_fruit!$A:$A,),1,
MATCH("Fruit store branches (text)",red_fruit!$A:$A,),1),"apples")
Related
I have a basic cash flow Google Sheet that I use to track my personal finances, cash in and out of my checking account.
Here's basically what it looks like:
Column A Column B Column C
Row 1 | Water bill | -50.00 | 400.00
Row 2 | Credit card | -300.00 | 100.00 >> the formula here is =sum(C1,B2)
Row 3 | Paycheck | 2000.00 | 2100.00 >> the formula here is =sum(C2,B3)
I project this out a full year. Anytime I want to add a row, I have to manually apply the formula in column C, and then I also have to fix the formula in the row just below it, which then fixes the problem for the rest of the sheet.
In Google Sheets, Is there a way for me to hard-code a formula for Column C that would allow me to insert a new row and always have it math perfectly without having to manually add the formula, and fix the formula in the row below it?
Let me know if there would be an easier way to do this by making fundamental changes to how it's setup - this is just how I've done it for so long, and I'm looking for a way to automate this going forward.
I've heard array formula might be helpful, but I'm not sure how to set it up.
There are many kinds of ArrayFormulas and LAMBDA functions. I suggest you look into them for different cases and uses. There is one kind in particular that would serve to your purposes:
=SCAN(0,B2:B,LAMBDA(a,v,a+v))
If you put this in C2 you'll have a cumulative sum row by row. Try it and let me know!
If you want to hide the results if column B is empty you can use another ARRAYFORMULA to check if B is empty it returns empty, either way returns the SCAN result:
=ARRAYFORMULA(IF(B2:B="","",SCAN(0,B2:B,LAMBDA(a,v,a+v))))
If you need to insert a new row in between then it's quite tedious as it will mess up the formulas below it, but if you just keep appending a new entry on the bottom row, then the formula will smartly mimic the behavior above it. Then you can simply do this:
Select the current last row, then click the small dot at the end and drag it down to as much as you want
OR, Ctrl+C (Copy) the last row, then select as much empty rows beneath it as you want, then Ctrl+V (Paste)
I'm struggling with the following and help/guidance would be appreciated. The attached Google Sheet has 3 sheets;
Sheet1 has 2 data fields (month, store name).
Sheet2 has 4 data fields (month, store name, fruit, quantity)
A query on Sheet3 in cell A3 outputs a set of months and store names from Sheet1 which is then used to find quantities of a given fruit from Sheet2 (in this example, it's apples). The results are listed on Sheet3 in columns D and E. I used both Index(Match) and Filter to output the Apple quantities as i tried to figure out my ultimate goal - how to use a single formula, including the query itself, to get to the aggregate apple total in Row 9 (i.e. without needing to do all the index(match) or filter formulas). Said another way, what formula on Sheet3 in cell D9 would run the query against Sheet1, use the results to find the month, store name, fruit, and quantity matches on Sheet2, and total them for a single output cell on Sheet3 D9?
Thoughts?
You can use a combination of counta(query()) to do this.
For A1:A that contains a mixture of fruit (apples, bananas, grapes, star fruit), use:
=counta((query(A1:A, "select A where A like 'apple'")))
Check out this very simple example sheet
Let's say that we have two columns on a sheet:
Name Room
-------------
Steve A1
Jill A1
Sam A1
Steve A2
...
Lisa A10
Sally A11
Jim A11
My actual dataset has up to a hundred of these rooms.
The issue I'm running into is with pivot tables. When I want to get a list of rooms and the count (counta is the one I'm using) it works, but the order is not what I wanted. It comes out as:
Room Count
--------------
A1 3
A10 1
A11 2
...
A2 1
I guess I can kind of see why it would be doing that. I'd much rather have it list it out in order. A1, A2, A3... A10, A11, A12, etc.
Is there an easy way to do this without some sort of data manipulation?
An "easy" way to do this without "data manipulation" is to copy the PT, Paste special, Paste values only and then drag the relevant rows (presumably at most only 8) to where you want them. The easiest way is probably with "data manipulation", for example:
=if(len(A1)=2,SUBSTITUTE(A1,"A","A0"),A1)
(Though in you case, whichever column would be the right one, it would not be ColumnA.)
I suggest you transform the string elements into number values using a lookup table.
I've created a sample spreadsheet here.
The input data in the 'input' sheet has the keys as you described.
The next sheet is the "lookup table" to translate each key into a value number. I suggest choosing large numbers to leave room for future intermediate numbers if needed
Pivot 1 is based on the original data as you described
Pivot 2 is based on the re-calculated room name using the lookup table.
The formula I used for the re-calculation is:
=VALUE(SUBSTITUTE(A2,MID(A2,1,1),VLOOKUP(MID(A2,1,1),'Lookup table'!$A$1:$B$2,2)))
I was a little lazy with the string lookup in the original name (MID), assuming your string is the first character and is 1 character long. This can be mended specifically with pattern matching.
Two sheets, one called Core Data, one called Schedule. The Schedule sheet needs to take information about deadlines from Core Data and display it concatenated in deadline-order. (Simple example with numbers and letters instead of dates and tasks given below.)
Here's what I have so far in 'Schedule' (cell B2 specifically in this case):
=JOIN(", ", FILTER('Core Data'!A2:A, 'Core Data'!B2:B=A2))
It's saying no matches are found so I assume this is a problem with the filter component of the formula. However, I've checked the help pages and can't see a problem with the condition I've created.
The formula should:
Get all the values in the given range (cells A2 downward on a 'Core Data' sheet),
Filter them so that only those with certain values are selected. (The information from 'Core Data' should only be selected if the date in the same row on column B matches the date in the cell in the A column on the Schedule sheet.)
Join all these values together and list them as a comma-delimited list.
Example (without dates, for ease):
Core Data sheet:
A | B
-----
a | 5
b | 7
c | 5
d | 3
Schedule sheet (or what it should look like):
A | B
---------
3 | d
5 | a, c
7 | b
Any idea what is going wrong with my formula or if there is an easier way to solve this problem?
The error message I was getting in the cell is:
Error: No matches are found in FILTER evaluation.
It turns out that the cell I was trying this formula on simply had no matches from the filter (no dates corresponded) but instead of returning empty it threw an error. This sounds simple but it's an annoying quirk for me that the cell didn't end up empty which made me assume the formula was at fault.
While the example in the question works you can quickly break it by adding an extra row to the 'Schedule' table with "8" as the value in the A column and the formula in B:
A | B
---------
3 | d
5 | a, c
7 | b
8 | N/A
The "8" throws an error since it isn't found in the 'Core Data'.
Conversely, on my original spreadsheet, When I tried the formula in a cell which did correspond to a noted deadline, it worked.
I found the solution here is to add an IFERROR function to the formula to deal with this.
So a formula that works for this is:
=JOIN(", ", IFERROR(FILTER('Core Data'!A:A, 'Core Data'!B:B=A5)))
One does not use the second IFERROR argument as advised in Google's own helpsheet. I tried putting in an empty array at first ({}) but this threw a different error. It seems if you miss the argument out, the JOIN knows it has nothing to work with and the cell ends up with a nice blank value.
Below is an example of a table I have, what I am trying to do is get the value in the value column for a specific criteria based on the last occurrence (not including today's date).
So in the example below I want to find the value for the last occurrence of 'A', which is 12.
I think this can be done using an Index-Match, I just can't get my head around it though.
For example
Todays Date: 15/12/2013
---------------------------------|
|Date | Criteria | Value
|--------------------------------|
|12/11/2013 | A | 3 |
|16/11/2013 | B | 6 |
|27/11/2013 | C | 7 |
|3/12/2013 | A | 12 |
|5/12/2013 | B | 8 |
|15/12/2013 | A | |
----------------------------------
EDIT:
I would also like to add that this formula will be in a different sheet to the table above. The sheet reference in the formula also needs to be dynamic, it will draw the sheet name from another cell.
I would use this formula:
=index(C:C,max(arrayformula(match(filter(A:A,B:B="A",C:C<>""),A:A,0))),1)
This formula assumes that your data is in the columns A,B,C and for every "A" value in the Criteria column, the Date is different. (If that's not the case, then this formula won't work, see below.
Let's look the formula inside from outside:
filter(A:A,B:B="A",C:C<>"") - This will result with the dates where there is an "A" in the Criteria column, and where the Value column is not empty.
arrayformula(match(filter(A:A,B:B="A",C:C<>""),A:A,0)) - In this step we basically find the row number in which those dates are present. The match function will search for the dates (counted in step 1). The arrayformula is needed because there will be more results.
max(arrayformula(match(filter(A:A,B:B="A",C:C<>""),A:A,0))) - This will find the maximum row number (The maximum row number which contains an "A" in the Criteria column)
index(C:C,max(arrayformula(match(filter(A:A,B:B="A",C:C<>""),A:A,0))),1) - Finally, we use the INDEX function to navigate to the value, which has the maximum row number.
Now, if you want this formula to work on another sheet, you should write, instead of for example:
=index(C:C,... => =index(Data!C:C,...
Assuming that your data is in your Data worksheet.
If you want to this sheet to be dynamic, it's a bit tricky. Let's assume, that you're getting the value of the sheet name from the G1 cell. Then you should write:
=index(indirect(concatenate(G1,"!C:C")),...
This is not so pretty as you should do this for every occasion when it occurs in that long formula (described earlier). Instead you can do some pre-work.
Let's write this to your H1 cell: =concatenate(G1,"!C:C") - If in the G1 cell the sheet name is "Data", then the H1 cell should contain: Data!C:C, similarly you can add to the
H2 cell: =concatenate(G1,"!A:A"),
H3 cell: =concatenate(G1,"!B:B")
Now you can write (and that's the final answer for your question I think):
=index(indirect(H1),max(arrayformula(match(filter(indirect(H2),indirect(H3)="A",indirect(H1)<>""),indirect(H2),0))),1) - where H1,H2,H3 will reference to your Data sheet's columns.
I hope it helps.
Use the following formula to accomplish that.
Formula
=QUERY(
B1:D6, // data
"SELECT D // select
WHERE // where clause
C = 'A' AND // first criterium
D IS NOT NULL // second criterium
ORDER BY B DESC // order by
LIMIT 1, // limit
0" // headers
)
for copy/paste
=QUERY(B1:D6, "SELECT D WHERE C = 'A' AND D IS NOT NULL ORDER BY B DESC LIMIT 1", 0)
Explained
The clue to the formula is the usage of the ORDER BY and the LIMIT options within the QUERY formula. The WHERE clauses will prepare the result in the first place. Next, column B (the dates) is ordered descendingly (highest first). The LIMIT option sets the amount of rows to be displayed at 1.
Example
I've created an example file for you: Lookup value based on latest matching Criteria
I appreciate this is a slightly old question, but there is a way that I achieved the goal of filtering an array which I found both more conceptually straightforward, and also more generally applicable than the other answers I have seen, using vlookup's definitional ability to pick the first matching value in an array.
PROBLEM, RESTATED:
Assuming sample data:
A...B...C...D...E, created by a google form
A is the form entry date
B, C and D are entries from a list (let's assume they are e.g. product name, geography, and sales date)
E is the value
If a new value is entered for a particular product, in a geography, on a date, then I want this to be used in preference to the older version of that same data.
SOLUTION:
If, in your form, you create three new columns:
F Unique test
G Test cells combined
H Unique cells
Then in column G, you create a combination of all the cells you want to test on (in this case B, C and E)
cell G2: "=arrayformula(B2:B & char(9) & C2:C & char(9) & D2:D)"
The next column is a restatement of the cells you want to filter based on (in this case the date in A)
cell H2: "=arrayformula(A2:A)"
And then finally in column F we actually undertake the test:
cell F2: "=arrayformula(A2:A=vlookup(G2:G,sort({G2:H},2,false),2,false))"
Breaking that down, the vlookup (vlookup(G2:G,[RANGE],2,false) compares the data in G2, G3...Gn with a [RANGE], which is a virtual array consisting of two columns, G and H, pre-sorted according to cell H in descending order.
i.e. For any unique value of G (the combination of test data) the vlookup will return the largest value of H
The last part is a simple comparison to the original data (A2, A3... An) to return TRUE or FALSE based on whether it is the latest version of the unique value.
A final step if needed would be to create a new sheet with "=filter('Form Responses 1'!A:E,'Form Responses 1'F:F=TRUE) to recreate the data without the older versions.
Hope this helps.