I have essentially a log file in a Google Sheets. Columns are "Date/time", "user", "asset accessed", and there will be multiple entries for the same date, though usually not time.
I'd like to use the timeline graph to show user activity, but the graph requires an aggregate view with one date (no time) per row, with a numeric count in second col. Is there a way using functions within Google Sheets to generate an aggregate "view" of this data and pass this to the timeline graph?
Well, I guess you'll have to create an auxiliary sheet, or just some columns with the summarized values for you chart.
From your description, I'll assume you're using 3 columns (ABC). Let's use columns D, E and F with the following formulas:
=ArrayFormula(Trunc(A:A))
=Unique(D:D)
=ArrayFormula(CountIf(D:D;E:E))
Since date values are actually a number (qtt of days since the epoch), and hours are decimals, the Trunc formula gets rid of the "time" part and leaves only the date. Just format the cells (apparently numbers) as dates and you'll see. Then Unique and CountIf do the summarizing.
There's surely different ways of doing this, perhaps more "elegantly", in a single formula. But I think that in this way it's more easy to understand and learn from. Also, you'll probably need to adapt the ranges to your actual columns positions (I hope that's not a problem).
Related
I have a table of data that I want to turn from raw data into something a little 'prettier' and organized to look at.
The data consists of payments made (3 columns: Name, payment amount, and date of payment).
I'd like to present the data so that for each group of dates that are the same there is a header above those rows with the date itself so the user can see these rows of dates are for say 1/14/2023.
Then the next set of rows for say 1/15/2023 would have the header 1/15/2023.
Please see the attached image.screenshot
In columns A - C is the raw data and I don't know how many and which dates there will be a priori. In columns E-G is the desired output.
You can see I'd also like if possible a footer that sums the totals for that day.
Any ideas on how to achieve this? The ideal solution would be such that you could paste raw data into columns A-C and then the data shows up in columns E-G formatted. I'm hoping there's a design pattern for this type of thing before I cobble together a solution.
I've implemented something through Apps Script, but am more interested in learning if there's a way through the formulas provided in Sheets.
I can see this possibly being done with temp/work tables, but am wondering if this is a common problem/solution and would love to get pointed in the right direction. I'm a programmer and have been using sheets for about a year and can write queries and filters and do lots of things but want to learn the right way and not always just do something the first way that pops into my head that works.
try this formula along with a bit of conditional formatting to get the expected output.
Headsup: Set Columns E, F to DATE Type formatting
=LAMBDA(czx,MAP(INDEX(czx,,1),INDEX(czx,,2),INDEX(czx,,3),LAMBDA(ax,bx,cx,{ax,IF(ISNUMBER(ax),{"",""},IF(ax="TOTALS",{"",cx},IF(LEN(ax),{bx,cx})))})))(SORT(LAMBDA(ax,FILTER(ax,INDEX(ax,,1)<>""))({BYROW(UNIQUE(B:B),LAMBDA(bx,IF(bx="",,{bx,bx,0})));A:C;BYROW(UNIQUE(B:B),LAMBDA(bx,IF(bx="",,{"TOTALS",bx,SUMIF(B:B,bx,C:C)})))}),2,1))
I am trying to find a formula that will give me the count of unique dates a persons' name appears in one of two different columns and/or both columns.
I have a set of data where a person's name may show up in a "driver" column or a "helper" column, multiple times over the course of one day. Throughout the day some drivers might also be helpers and some days a driver may come in for duty but only as a helper. Basically all drivers can be helpers, but not all helpers can be drivers.
I've attached a link to a sample sheet for more clarity.
https://docs.google.com/spreadsheets/d/1GqNa1hrViX4B6mkL3wWcqEsy87gmdw77DhkhIaswLyI/edit?usp=sharing
I've created a REPORTS tab with a SORT(UNIQUE(FLATTEN)) Formula to give me a list of the names that appear in the DATA Tab.
I'm looking for a way to count the unique dates a name from the name (Column A of the REPORTS Tab) appears in either of the two columns (Column B and/or C of the DATA Tab) to determine the total number of days worked so I can calculate the total number of days off over the range queried.
I've tried several iterations of countif, countunique, and countuniqueifs but cannot seem to find a way to return the correct values.
Any advice on how to make this work would be appreciated.
I think if you put this formula in cell b7 you'll be set. You can drag it down.
=Counta(Unique(filter(DATA!A:A,(DATA!C:C=A7)+(DATA!B:B=A7))))
Here's a working version of your file.
For anyone interested, Google Sheets' Filter function differs slightly from Excel's Filter function because Sheets attempts to make it easier for users to apply multiple conditions by simply separating each parameter with a comma. Example: =filter(A:A,A:A<>"",B:B<>"bad result") will provide different results between the Sheets and Excel.
Excel Filter requires users to specify multiple conditions within parenthesis and denote each criterion be flagged with an OR condition with a + else an AND condition with a multiplication sign *. While this can appear daunting and bizarre to multiply arrays that have text in it, it allows for more flexibility.
To Google's credit, if one follows the required Excel Syntax (as I did in this answer) then the functions will behave the same.
delete what you got and use:
=QUERY(QUERY(UNIQUE({DATA!A:B; DATA!A:A, DATA!C:C}),
"select Col2,count(Col1),"&D2&"-count(Col2)
where Col2 is not null
group by Col2"),
"offset 1", 0)
I'm trying to make a spreadsheet to track membership for an organization.
Basically my design is an input sheet with columns of names associated with expiration dates, then another sheet that collects all the unique names and all of their associated expiration dates, and then one last sheet that filters the names into only those with expiration dates in the future.
I am able to collect all the unique names into one column using an arrayformula, but I am stuck trying to do a lookup operation of some kind that, for each name, will look for the name in each column and if it appears then it will add the associated expiration date to it's list (and otherwise add a blank cell, and then I can filter out the blank cells).
Is there a way to use vlookup or anything else in an arrayformula to do a series of operations for all columns in a range? Also, I want to use arrayformula because I want the formula to be infinite so the spreadsheet can keep growing. I've tried using
=ARRAYFORMULA(IF(ISERROR(VLOOKUP(A1:A,Sheet1!A2:200,1,FALSE)),,Sheet1!A1:1))
But vlookup, and anything else I tried like match, interprets Sheet1!A2:200 as a single range and performs a lookup only in the first column and does not do a separate lookup in each column.
For example, I might have this input on Sheet1
And want this result on another sheet
I suspect the combination of what you would really like and what is reasonably practical is a script but the following is an array formula, though would be cumbersome to extend and does require copying down (from B1):
=split(if(ISERROR(match(A1,Sheet1!A:A,0)),"",Sheet1!A$1)&"|"&if(ISERROR(match(A1,Sheet1!B:B,0)),"",Sheet1!B$1)&"|"&if(ISERROR(match(A1,Sheet1!C:C,0)),"",Sheet1!C$1),"|")
Assumes a unique list of names in ColumnA, such as created by:
=unique(QUERY({Sheet1!A2:A6;Sheet1!B2:B6;Sheet1!C2:C6},"where Col1 is not NULL"))
in A1.
I'm looking for an easy way to account my son's food intake. The trouble is, all of the forms we've used to date are arduous when trying to collect data straight into spreadsheets. So I thought we could use an IFTT/Do button.
A couple problems I need help with:
IFTTT inputs the data as text: how do I use the DATE function to reformat the cell data for each date?
The "button" we're using represents 30 mL of milk but in a single meal he may eat much more - so we're pressing the button multiple times. What array formula can I use to add all formula for each day?
Here's a link to a sample spreadsheet so far. https://docs.google.com/spreadsheets/d/1ds_IvgS5JWuFmsEipk-wUcsfGQVSVD1tXPydDCoT7Xo/edit?usp=sharing
I hope you enjoy this special time.
I would leave column A alone, probably you get no control on that.
But for column B, if you get to, I follow your lead on the condition, but I would want numbers for the results so I can do math on them, so =ARRAYFORMULA(if(A2:A>"0",30,0))
I introduced a column C for Dates and a Column D for times and did the following in C2 to get them:
=arrayformula(if(isblank(A2:A),"",SPLIT(A2:A," at ",false))).
To make these look nice, I formatted the respective columns as dates and times.
In column E I wanted the various dates, so I wrote in E2,
=unique(C2:C)
Then to get the sums per date I had had a really gross QUERY for SUM(B) where C = Date..., and then I saw the comment with the sumif idea. So in F2 you can put the following and drag down as needed:
=sumif(C2:C,E2,B2:B)
and you have your totals by day.
I'm trying to do a couple of different things with a spreadsheet in Google and running into some problems with the formulas I am using. I'm hoping someone might be able to direct me to a better solution or be able to correct the current issue I'm having.
First off all, here is a view of the data on Sheet 1 that I am pulling from:
Example Spreadsheet
The first task I'm trying to accomplish is to create a sheet that lists all of these shift days with the date in one column and the subject ("P: Ben" or S: Nicole") in another column. This sheet would be used to import the data via a CSV into our calendar system each month. I tried doing an Index-Match where it used the date to pull the associated values however I found that I had to keep adjusting the formula offsets in order to capture new information. It doesn't seem like Index-Match works when multiple rows/columns are involved. Is there a better way to pull this information?
The second task I am trying to accomplish is to create a new tab which lists all the dates a specific person is assigned too (that way this tab will update in real time and everyone can just look at their own sheet to see what days they are on-call). However, I run into the same problem here because for each new row I have to change the formula to reflect the correct information otherwise it doesn't pull the correct cell when it finds a match.
I would appreciate any and all information/advice on how to accomplish these tasks with the formula combination I mentioned or suggestions on other formulas to use that I have not been able to find.
Thanks in advance!
Brandon. There are a few ways to attack your tasks, but looking at the structure of your data, I would use curly brackets {} to create arrays. Here is an excerpt of how Google explains arrays in Sheets:
You can also create your own arrays in a formula in your spreadsheet
by using brackets { }. The brackets allow you to group together
values, while you use the following punctuation to determine which
order the values are displayed in:
Commas: Separate columns to help you write a row of data in an array.
For example, ={1, 2} would place the number 1 in the first cell and
the number 2 in the cell to the right in a new column.
Semicolons: Separate rows to help you write a column of data in an array. For
example, ={1; 2} would place the number 1 in the first cell and the
number 2 in the cell below in a new row.
Note: For countries that use
commas as decimal separators (for example €1,00), commas would be
replaced by backslashes () when creating arrays.
You can join multiple ranges into one continuous range using this same
punctuation. For example, to combine values from A1-A10 with the
values from D1-D10, you can use the following formula to create a
range in a continuous column: ={A1:A10; D1:D10}
Knowing that, here's a sample sheet of your data.
First Task:
create a sheet that lists all of these shift days with the date in one
column and the subject ("P: Ben" or S: Nicole") in another column.
To organize dates and subjects into discrete arrays, we'll collect them using curly brackets...
Dates: {A3:G3,A7:G7,A11:G11,A15:G15}
Subjects: {A4:G4,A5:G5,A8:G8,A9:G9,A12:G12,A13:G13,A16:G16,A17:G17}
This actually produces two rows rather than columns, but we'll deal with that in a minute. You'll note that, because there are two subjects per every one date, we need to effectively double each date captured.
Dates: {A3:G3,A3:G3,A7:G7,A7:G7,A11:G11,A11:G11,A15:G15,A15:G15}
Subjects: {A4:G4,A5:G5,A8:G8,A9:G9,A12:G12,A13:G13,A16:G16,A17:G17}
Still with me? If so, all that's left is to (a) turn these two rows into two columns using the TRANSPOSE function, (b) combine our two columns using another pair of curly brackets and a semicolon and (c) add a SORT function to list the dates in chronological order...
=SORT(TRANSPOSE({{A3:G3,A3:G3,A7:G7,A7:G7,A11:G11,A11:G11,A15:G15,A15:G15};{A4:G4,A5:G5,A8:G8,A9:G9,A12:G12,A13:G13,A16:G16,A17:G17}}),1,TRUE)
Second Task:
create a new tab which lists all the dates a specific person is
assigned too (that way this tab will update in real time and everyone
can just look at their own sheet to see what days they are on-call).
Assuming the two-column array we just created lives in A2:B53 on a new sheet called "Shifts," then we can use the FILTER function and SEARCH based on each name. The formula at the top of Ben's sheet would look like this:
=FILTER(Shifts!A2:B53,SEARCH("Ben",Shifts!B2:B53))
Hopefully this helps, but please let me know if I've misinterpreted anything. Cheers.