I have created a dependent drop-down list for my data but I would like to know if there is when filtering my original data to get the values in col F, G, and H as a check box instead of True and false values. I would appreciate any help to solve this issue.
Best,
here is the link to the spreadsheet.
https://docs.google.com/spreadsheets/d/1cCG3eVUCxSPNIXQJExX0CAT6cGEnMq0qOQfOjogw8RY/edit?usp=sharing
Select one of the cells you expect to display those true and false values and choose Insert > Checkbox to format the cell as a checkbox. Then set the value in that checkbox cell null by removing the false value in the formula bar. Finally, copy the checkbox across the row and down as far as necessary.
See your sample spreadsheet for an illustration.
To hide "unneeded" checkboxes in rows where there is no data yet, use a conditional formatting custom formula rule to set the text color of the cell to match cell's fill color when the row is blank. That will make a checkbox invisible.
Based on the documentation of Google here.
In formulas, unselected checkboxes have a value of FALSE (exclude) and selected checkboxes have a value of TRUE (include).
So essentially, using TRUE or FALSE in a formula is already using checkboxes. The checkboxes that you see are a graphic representation of TRUE or FALSE when used in a formula you cannot use a graphic representation, and that is why you need to use TRUE or FALSE.
Related
BACKGROUND: I am editing a google forms response sheet. I would like new rows to be red, until they are assigned a status. I have already used the data validation tool to create a list of statuses, and assign color to the entire row using conditional formatting.
I decided the easiest way to do this is to use the timestamp column (L).
something like: IF L=NOTBLANK then COLOR=RED
I've seen another post in which the user asked how to negate the "isblank" function in google sheets. The solution to his question was
=not(isblank(A1))
I tried to use this + my own conditional formatting to color an entire row red, if the L cell in that row was not blank.
My formula looks like this
=$A2=not(isblank(l2))
HOWEVER, this turns everything but the first row red.
What would be the correct syntax? Here's a pic of my current results
I would like new rows to be red, until they are assigned a status.
Please use the following
=isblank($L2)
I tried to use ... to color an entire row red, if the L cell in that row was not blank.
Please use the following
=not(isblank($L2))
i want to color the lowest values among the list using conditional formula. is it possible if the values are in the same row but in different columns? if yes highlight the cell in which the lowest value is.
here is a sample sheet https://docs.google.com/spreadsheets/d/1oHG6XV4ztnArIzmjq2Ja05LHuv6u7eY6rRpDgSjMBi4/edit?usp=sharing
You can always add conditional formatting to the cells you want to:
Go to format => conditional formatting and then set to color scale and in the range, select the cells you want to verify
Added to your sheet another sheet with what I explain here
To just highlight the highest, then go for single color => custom formula => =A:A=MIN($A1:$H7)
Anyway, I have a table in Google Spreadsheets that has a set of rows which each contain a name (Column A) and two Yes or No values (Columns G and H).
I would like a way to conditionally format the rows. I have been trying to learn the formatting but I feel this is well out of my league. The way I would like it all to be formatted is only in Column A. If G says "Yes" and H is empty, then yellow. If G says "Yes" and H says "No", red. If G says "Yes" and H says "Yes", green.
If it helps, here is a chart:
G H
Y -- Yellow
Y N Red
Y Y Green
An explanation of how it all works would also be much appreciated but if you only have the solution on how to do it, I will gladly take that.
METHOD 1 - Conditional Formatting Only
The easiest way to do this, using Conditional Formatting is as follows:
Select "Format >> Conditional Formatting":
These IF statements will be used color the cells Yellow, Red, and Green, respectively.
=IF(AND(G2="Yes",H2=""),"True")
=IF(AND(G2="Yes",H2="NO"),"True")
=IF(AND(G2="Yes",H2="YES"),"True")
METHOD 2 - New Column, using f(x), and Conditional Formatting
The code used to generate the text "Yellow," "Red," and "Green" is as follows (broken up in 2 lines only for easier readability):
=IF(AND(B2="Yes",C2=""), "Yellow",IF(AND(B2="Yes",C2="No"), "Red",
IF(AND(B2="Yes",C2="Yes"), "Green")))
This is a nested IF statement that will examine your "Yes"/"No"/null column cells. This statement looks for the conditions you specified and returns either "Yellow," "Red," or "Green" in a separate column.
Since your IF statement will output either "Yellow," "Red," or "Green," all you'll have to do is set your Conditional Formatting to look for these words and color the cell accordingly.
A great resource to learn more is the Google spreadsheet function list.
I've got it for you. It can be made using the conditional formatting in Google Sheet.
A Screen Shot attached
Right click your cell A, apply conditional formatting
Just apply it across your range in column A1:A500 something
and choose the "Format cells if..." and choose custom formula
(Just click Add another rule after each one so you don't have to repeat the range)
=IF(AND(G60="Yes",H60=""),"True") //Change the color to Yellow
=IF(AND(G60="Yes",H60="No"),"True") // Change the color to red
=IF(AND(G60="Yes",H60="Yes"),"True") // Change the color to green
You will have 3 rules of conditional formating
replace G60 and H60 with the starting row number
Edit ------------------ Forgot to add the explanation
The formula
IF(AND(G60="Yes",H60=""),"True")
"IF" is to check IF something is this or not. I added the "AND" so that we could put in 2 condition, since we need both conditions to be satisfied. and therefore the formula above in written form would be
IF(IF) BOTH(AND) G60 and H60 is "Yes" and "Empty" respectively, then it is True. So it will become the color I chose.
There might be another way to write the codes but this works :)
I want to format the whole row depending on if a particular cell in that is empty or not. I want conditional formatting to go through all rows and say add a background color if column C in that row is not empty.
How do I fix this?
For illustration assuming "whole row" is ColumnsA:Z inclusive, please try Format - Conditional formatting..., Custom formula is:
=$C1<>""
with formatting of your choice and Range: A:Z.
I was able to do this by selecting the range I want the conditional formatting to apply to (for instance, A:P if you want to apply colour to columns A through P), and then selecting "Custom formula is" and adding =LEN($C:$C)>0. Then you just need to select the colour you want to apply.
The new Google Sheets can do some of this.
Follow the instructions here: https://support.google.com/drive/answer/78413?hl=en
Summary: Format menu => Conditional formatting => "Text contains" drop down menu, select "Custom formula is" => Type "=isblank(C2)" => Add background color => Add range (like: A2:D2)
Although it does not solve completely the question, you will be able to define one rows color based on a cell's value.
Hope it helped.
P.s: While I was testing it I have encountered some bugs in this feature so it may very well happen that it won't be really useful. We'll see...
Adding to pnuts' solution, if you're skipping header rows you need to start the enumeration skipping them, as well.
For Example: If you're skipping 1 row, the new formula would be:
$C2<>""
Little late of an answer but hopefully it will help anyone searching:
=IF(a2="",false,true)
And select your range to format, with A2 being something in the range (not sure if this matters).
Works for conditional formatting.
I've searched and read through answers related to conditional formatting, but I can't seem to get mine to work, so maybe I'm doing something wrong.
I have a worksheet for work. It contains a list of animals in our shelter. What I'm attempting to do is color the entire row green if they've been adopted (noted by an "X" in column "G"). I've had =$G$2="X" and =$G2="X", but neither work. It'll only color the one row that was active when I set the rule, and when I enter "X" in another row, it does nothing. What am I missing?
Use the "indirect" function on conditional formatting.
Select Conditional Formatting
Select New Rule
Select "Use a Formula to determine which cells to format"
Enter the Formula, =INDIRECT("g"&ROW())="X"
Enter the Format you want (text color, fill color, etc).
Select OK to save the new format
Open "Manage Rules" in Conditional Formatting
Select "This Worksheet" if you can't see your new rule.
In the "Applies to" box of your new rule, enter =$A$1:$Z$1500 (or however wide/long you want the conditional formatting to extend depending on your worksheet)
For every row in the G column that has an X, it will now turn to the format you specified. If there isn't an X in the column, the row won't be formatted.
You can repeat this to do multiple row formatting depending on a column value. Just change either the g column or x specific text in the formula and set different formats.
For example, if you add a new rule with the formula, =INDIRECT("h"&ROW())="CAR", then it will format every row that has CAR in the H Column as the format you specified.
=$G1="X"
would be the correct (and easiest) method. Just select the entire sheet first, as conditional formatting only works on selected cells. I just tried it and it works perfectly. You must start at G1 rather than G2 otherwise it will offset the conditional formatting by a row.
To set Conditional Formatting for an ENTIRE ROW based on a single cell you must ANCHOR that single cell's column address with a "$", otherwise Excel will only get the first column correct. Why?
Because Excel is setting your Conditional Format for the SECOND column of your row based on an OFFSET of columns. For the SECOND column, Excel has now moved one column to the RIGHT of your intended rule cell, examined THAT cell, and has correctly formatted column two based on a cell you never intended.
Simply anchor the COLUMN portion of your rule cell's address with "$", and you will be happy
For example:
You want any row of your table to highlight red if the last cell of that row does not equal 1.
Select the entire table (but not the headings)
"Home" > "Conditional Formatting" > "Manage Rules..." > "New Rule" >
"Use a formula to determine which cells to format"
Enter: "=$T3<>1" (no quotes... "T" is the rule cell's column, "3" is its row)
Set your formatting
Click Apply.
Make sure Excel has not inserted quotes into any part of your formula... if it did, Backspace/Delete them out (no arrow keys please).
Conditional Formatting should be set for the entire table.
You want to apply a custom formatting rule. The "Applies to" field should be your entire row (If you want to format row 5, put in =$5:$5. The custom formula should be =IF($B$5="X", TRUE, FALSE), shown in the example below.
Use RC addressing. So, if I want the background color of Col B to depend upon the value in Col C and apply that from Rows 2 though 20:
Steps:
Select R2C2 to R20C2
Click on Conditional Formatting
Select "Use a formula to determine what cells to format"
Type in the formula: =RC[1] > 25
Create the formatting you want (i.e. background color "yellow")
Applies to: Make sure it says: =R2C2:R20C2
** Note that the "magic" takes place in step 4 ... using RC addressing to look at the value one column to the right of the cell being formatted.
In this example, I am checking to see if the value of the cell one column to the right of the cell being formatting contains a value greater than 25 (note that you can put pretty much any formula here that returns a T/F value)
In my case I wanted to compare values in cells of column E with Cells in Column G
Highlight the selection of cells to be checked in column E.
Select Conditional Format: Highlight cell rules
Select one of the choices in my case it was greater than.
In the left hand field of pop up use =indirect("g"&row())
where g was the row I was comparing against.
Now the row you are formatting will highlight based on if it is greater than the selection in row G
This works for every cell in Column E compared to cell in Column G of the selection you made for column E.
If
G2 is greater than E2 it formats
G3 is greater than E3 it formats etc