I like to use Google Sheets to keep my list of stories that I'm working on organized
like in this photo here:
Each row is highlighted a certain color depending on the value of the cell in "B" Column. "Published" is green, "WIP" is orange, where for range A2:B2, =B2="Published"
But at the moment I have to create the conditional formatting formula (CF) for each row one by one. I have to make the CF for Row 2, then copy the CF to Row 3 and edit the formula to replace every B2 with a B3 so it works independently on the next row.
This seems far too tedious to do practically so I was wondering if there was a formula that would allow each row to be formatted individually with one formula? Something where the formula knows to look at B2 in Row 2 to apply the formatting, B3 in Row 3, and so on.
The current formula I'm using is [=B3="Published"] to change the formatting style to a green highlight. But if I do this on all of my cells, it will change all of rows based on the value of B2. Even though in B3 it might be "WIP" instead, which defeats the purpose of highlight. I was hoping it would function like [if: =BX="Published"/ then: apply conditional formatting to Row X]
I'm really sorry about the poor phrasing of this question, I have basically zero knowledge on Google Sheets and don't know how to phrase the question for Google or any other search engine
set your range to A2:F and use this set of formulae:
orange
=$B2="WIP"
blue
=$B2="Outline"
green
=$B2="Published"
I have a Google Sheet which contains many columns. I have applied different formulas on Each column. Now many cells are giving #N/A error. I want to replace #N/A in whole sheet with blank cell or 0 value.
I tried to find solution but solutions available can be applied only on one column having one uniform formula.
How i can replace #N/A in whole sheet into 0 Value.
I have applied different formulas on Each column
wrap your formulas into IFNA()
if you want 0 values wrap it like this:
=IFNA(your_formula_here; 0)
I think there is no such feature
If you really want to 'hide' the #N/A display, you may consider setting both text and cell color to white using conditional formatting rules i
I want column A to highlight a specific colour only if C has a value of 0. I have tried but even if the cells are blank it still highlights them.
It is for quantity reasons to make column a1 stand out.
try this custom formula:
=AND(C1=0, C1<>"")
I'm trying to track voting attendance for meetings and I'm having varying degrees of successes.
Problem Scenario:
Column H, I, and J contain either a 1 or a blank and represent if they attended one of the last 3 meetings.
For all rows if ALL 3 Columns (H, I, AND J) are BLANK or "", mark that entire ROW RED
Then I need to SUM the number of rows that are marked RED and subtract that from voting members.
I've tried leveraging Conditional Formatting tool > Custom Formula with not much success. Below are some of the things I tried and failed even on the first part of my scenario.
=IF(SUM(H4:J4)>0,false,true)
=ISBLANK(H4:J4)
=IF(ISBLANK(H4:J4),false,true)
=ARRAYFORMULA(OR(ISBLANK(H4:J4))) = FALSE
None of these quite worked as hoped and even copying to each row and pasting conditional formatting also messed up the formula further.
For formatting: Use the Conditional Formatting using the COUNTBLANK(range) formula.
Go to Conditional Formatting
Select the range you want formatted (in your case H1:J50 assuming 50 rows)
Select Custom Format is
Add the expression =countblank($H1:$J1)=3
Select red from the color palette
Press Done
Then your blank rows will now be highlighted red.
To Count the Blank rows:
Choose an used column.
Enter the expression =if(countblank($H1:$J1)=3,1,0) in Row1 and auto fill as many rows as needed.
Total at bottom and use this value for you subtraction.
There may be easier ways but =if(countblank($H1:$J1)=3,1,0) will put a 1 in the row if H1:J1 are all blank.
I'm using Google Sheets for a daily dashboard. What I need is to change the background color of cell B5 based on the value of another cell - C5. If C5 is greater than 80% then the background color is green but if it's below, it will be amber/red.
Is this available with a Google Sheets function or do I need to insert a script?
Note: when it says "B5" in the explanation below, it actually means "B{current_row}", so for C5 it's B5, for C6 it's B6 and so on. Unless you specify $B$5 - then you refer to one specific cell.
This is supported in Google Sheets as of 2015:
https://support.google.com/drive/answer/78413#formulas
In your case, you will need to set conditional formatting on B5.
Use the "Custom formula is" option and set it to =B5>0.8*C5.
set the "Range" option to B5.
set the desired color
You can repeat this process to add more colors for the background or text or a color scale.
Even better, make a single rule apply to all rows by using ranges in "Range". Example assuming the first row is a header:
On B2 conditional formatting, set the "Custom formula is" to =B2>0.8*C2.
set the "Range" option to B2:B.
set the desired color
Will be like the previous example but works on all rows, not just row 5.
Ranges can also be used in the "Custom formula is" so you can color an entire row based on their column values.
One more example:
If you have Column from A to D, and need to highlight the whole line (e.g. from A to D) if B is "Complete", then you can do it following:
"Custom formula is": =$B:$B="Completed"
Background Color: red
Range: A:D
Of course, you can change Range to A:T if you have more columns.
If B contains "Complete", use search as following:
"Custom formula is": =search("Completed",$B:$B)
Background Color: red
Range: A:D
I've used an interesting conditional formatting in a recent file of mine and thought it would be useful to others too.
So this answer is meant for completeness to the previous ones.
It should demonstrate what this amazing feature is capable of, and especially how the $ thing works.
Example table
The color from D to G depend on the values in columns A, B and C. But the formula needs to check values that are fixed horizontally (user, start, end), and values that are fixed vertically (dates in row 1). That's where the dollar sign gets useful.
Solution
There are 2 users in the table, each with a defined color, respectively foo (blue) and bar (yellow).
We have to use the following conditional formatting rules, and apply both of them on the same range (D2:G3):
=AND($A2="foo", D$1>=$B2, D$1<=$C2)
=AND($A2="bar", D$1>=$B2, D$1<=$C2)
In English, the condition means:
User is name, and date of current cell is after start and before end
Notice how the only thing that changes between the 2 formulas, is the name of the user. This makes it really easy to reuse with many other users!
Explanations
Important: Variable rows and columns are relative to the start of the range. But fixed values are not affected.
It is easy to get confused with relative positions. In this example, if we had used the range D1:G3 instead of D2:G3, the color formatting would be shifted 1 row up.
To avoid that, remember that the value for variable rows and columns should correspond to the start of the containing range.
In this example, the range that contains colors is D2:G3, so the start is D2.
User, start, and end vary with rows
-> Fixed columns A B C, variable rows starting at 2: $A2, $B2, $C2
Dates vary with columns
-> Variable columns starting at D, fixed row 1: D$1
Basically all you need to do is add $ as prefix at column letter and row number. Please see image below
change the background color of cell B5 based on the value of another cell - C5. If C5 is greater than 80% then the background color is green but if it's below, it will be amber/red.
There is no mention that B5 contains any value so assuming 80% is .8 formatted as percentage without decimals and blank counts as "below":
Select B5, colour "amber/red" with standard fill then Format - Conditional formatting..., Custom formula is and:
=C5>0.8
with green fill and Done.
I'm disappointed at how long it took to work this out.
I want to see which values in my range are outside standard deviation.
Add the standard deviation calc to a cell somewhere =STDEV(L3:L32)*2
Select the range to be highlighted, right click, conditional formatting
Pick Format Cells if Greater than
In the Value or Formula box type =$L$32 (whatever cell your stdev is in)
I couldn't work out how to put the STDEv inline. I tried many things with unexpected results.
I just want to explain it in a another way. In "custom formula" conditional formatting you have two important fields:
Custom formula
Apply to
Let's say, you have a simple sheet with test percentages of students, where you want to color Student Ids(Column B) where their score(Column C) > 80%:
Row
B(Student ID)
C(Score)
1
48189
98%
2
9823
6%
3
17570
40%
4
60968
23%
5
69936
7%
6
8276
59%
7
15682
96%
8
95977
31%
To design a custom formula, you only need to design a formula for the top left of the range, you want to color. In this case, that would be B1.
The formula should return
TRUE, if it should be colored and
FALSE, if it shouldn't be colored
For B1, the formula would then be:
=C1>80%
Now imagine that you put that formula in B1(Or just use a another range to test it). It would be like:
Row
B
C
1
TRUE
2
3
4
5
6
7
8
Now imagine dragging the formula(or autofill) up to B8 from B1. This is how it would look like
Row
B
C
1
TRUE
2
FALSE
3
FALSE
4
FALSE
5
FALSE
6
FALSE
7
TRUE
8
FALSE
This translates directly to color B1 and B7. Now the interesting thing is All of this is autocalculated using the given formula for B1 and the Apply to range. If you fill:
Custom formula: =C1>80% and
Apply to: B1:B8
you're saying
Fill the custom formula =C1>80%
in the top left cell of the provided range B1:B8,i.e., B1 and
drag/autofill the formula to the whole range B1:B8 and
Color the cells, where the formula outputs TRUE
If you want to color both student IDs and score, you would use
Custom formula:
=$C1>80%
Apply to:
B1:C8
The $ in the $C1 says not to change C, when autofilling the range. In the imaginary table(I suggest you to output the table somewhere). This would look like:
Row
B
C
1
TRUE
TRUE
2
FALSE
FALSE
3
FALSE
FALSE
4
FALSE
FALSE
5
FALSE
FALSE
6
FALSE
FALSE
7
TRUE
TRUE
8
FALSE
FALSE
In this way, you can color any cell anywhere based on any other cell.