how can I make a drop down list in google sheet dependent on other data ?
I added a picture and shared the google spreadsheet to make things clear :-)
https://docs.google.com/spreadsheets/d/1t3PeVcAFnh4SU9CrxrX4_jjFq-EtkQvJmdTdXTVCeSE/edit?usp=sharing
Drop Down List A --> Show the list based on what is written in A1
or
Get Drop Down List A by value in A1
After that a picture should show up in the next column based on the value of the drop down list.
Hope you can help?
place this in M3:
=TRANSPOSE(IF(B3=$F$3, $G$3:$G$5, IF(B3=$F$4, $I$3:$I$5, IF(B3=$F$5, $K$3:$K$4, )))
in C3 create data validation from M3:3 range
use in D3:
=INDEX(IFNA(VLOOKUP(C3:C, {G3:H;I3:J;K3:L}, 2, 0)))
Related
Want to ask if there's a quick way, an automated or using formulas for this scenario.
So I have "config" sheet, and each columns is a list used for a specific dropdown.
config!A:A = clientA
config!B:B = clientB
In a "summary" sheet, I need to add a dropdown in column C depending on the column A
For example summary!A2 contains "client A" so the dropdown in summary!C2 will show the list of clientA
And summary!A3 contains "client B" so the dropdown in summary!C3 will show the list of clientB
What I currently do is named the range each in the "config" then in "summary" I put the Data Validation for the specific name.
I was wondering if there's a custom formula that I can put in the Data Validation for Column C that depends on the value in column A. The only challenge is there are spaces so in the Named Range I remove the space. And since it depends on the column, the row number is moving.
Looking for a formula since I am avoiding App Script for this specific file. Thanks
Hopefully someone could help me on this.
Thanks much.
You are all awesome!
What you can do is set an Auxiliary sheet (or extra columns far in "Summary"). You can set Summary!C2 the next Data Validation:
=Auxiliary!A1:1
Open the settings of that data validation and make sure there are no anchors (no $, for example A$1). If there is some, delete them
Close it and then copy and paste special - Data Validation only to the rest of the cells
This way C2 will be associated with row 2 from Auxiliary, C3 with row 3 and so on
Then, you can go to Auxiliary and set a formula in each row to filter the values according to B2, B3 (or however you identify the client... (a Query, or Filter) --> You'll probably need to transpose the information, so the list becomes a row
With that done, each data validation will depend now on the value of that row
Re-reading your example, you can do the same but instead of filter you can transpose the entire Config sheet and you'll have a row per client
......
You have an example here: https://docs.google.com/spreadsheets/d/1jF5XoBkQll5tHEjADg508NMznmbuB43tyWv5R2S1mM8/edit?usp=sharing
I have a Google Sheets where I would like to have drop down menus in a column. When a choice is made in a drop down menu, I would like it to be no longer present in the others.
So I added a query function to subtract the values already selected. This works fine but I get an error message saying that the value is no longer present in the specific range. And this is quite normal as I am feeding the drop down menus with the data from the query function. And when I select a value in my dropdown, it disappears from the column where the query function is located.
So I would like to know if there is an alternative to not have the error message (either hide it or use another function).
Here is my sheet before filling in my drop-down menu :
And here it is after :
Here is my function:
=query(query({A2:A;C2:C}; "Select Col1, count(Col1) where Col1<>'' group by Col1"); "Select Col1 where Col2=1")
And here is the link to my Sheets if you want to check it out for yourself.
Thanks in advance for your help
Use a dedicated range for defining the available values per each drop-down separately. Insert columns to the right and use these formulas:
cell D2: =transpose(A2:A)
cell D3: =transpose( filter( A$2:A; isna(match(A$2:A; C$2:C2; 0)) ) )
Copy the formula in D3 down. Select cell C2, choose Data > Data validation and set the "List from a range" to =D2:N2. Save and reopen the dialog box to remove the dollar signs that appear by default.
Then copy cell C2 down.
This question pertains to Google Sheets. In column F of one "List" tab of my sheet, I have the name of all the other tabs in my sheet. All the other tabs contain information specific to one single topic. Im trying to get all of column N in "List" to pull up cell G2 of each sheet. So far, ive been using this:
='(sheet name)'!G2 ;in the N column, changing (sheet name) manually and individually
But I'd rather have the content of the F fill the (sheet name) part of the formula. Any way to do so?
With sheet names in column F, in N1 enter:
=INDIRECT("'" & F1 & "'!G2")
and copy down. Please note the single quotes in the formula.
This should work for both Excel and Google Sheets.
I have a formula in Google spreadsheet from cell B2 all teh way to B100 which is
B2=iferror(INDEX(DB!$B:$AC,SMALL(IF(DB!$B:$AC=$A$1,ROW(DB!$B:$AC)),ROW(1:1)),0), "")
B3=iferror(INDEX(DB!$B:$AC,SMALL(IF(DB!$B:$AC=$A$1,ROW(DB!$B:$AC)),ROW(2:2)),0), "")
B4=iferror(INDEX(DB!$B:$AC,SMALL(IF(DB!$B:$AC=$A$1,ROW(DB!$B:$AC)),ROW(3:3)),0), "")
B5=iferror(INDEX(DB!$B:$AC,SMALL(IF(DB!$B:$AC=$A$1,ROW(DB!$B:$AC)),ROW(4:4)),0), "")
..
...
......
So it is pulling up values from a second tab which is named as "DB".
The Index row formula looks for the status "Completed" ( which is on cell A1) and return the details for all completed from the DB.
Google spreadsheet
main spreadsheet
Database in tab 2 (DB)
DB
The formula works fine , however i am getting duplicates of every cell which got the status "Completed "
Attached links to the screen shots for your reference.
Don't know what i am missing. 0_o
Thanks
I think you can use QUERY() for what you try to achieve.
Have a look at this example sheet and check sheet 2 where this formula is used to filter the data from sheet 1:
=query(Sheet1!A:H, "select * where B = '"&A1&"' ")
(where A1 is a drop down list with the values 'COMPLETED', 'in progress', 'resolving').
See if that helps ?
there is no need for formula here.
This is simply done by filtering:
Supposing you have a DB sheet like this
In your main sheet, put DB!A1 in cell A1, and drag and fill horizontally and vertically, to copy exactly your DB sheet into main sheet (you can do this selectively as well, there is no need to copy every column, just cpy those you want). Then click on FILTER, you can find it in SORT AND FILTER, then you will see a dropdown menu on all of the column headers. Simply by clicking on your status header, you can selected completed and press OK, it will ONLY show rows with completed on their status column.
And here is the link to download this example sheet
your links don't work for me.
You should use the FILTER() function, that is designed exactly for this purpose:
in cell A2 on your second sheet use: =filter('DB'!B:AC,'DB'!B:B=$A$1)
As suggested I would use Data validation with dropdown list, so that only valid statuses may be chosen.
I need to populate a drop down list in a cell (let's say cell B2) of Spreadsheet A (using data validation) on basis of data located in Spreadsheet B (range - C3:C15).
How do I do that? Googled this for several hours - no luck.
Thank you.
Getting the items from another workbook, as opposed to another sheet in the same workbook is similar. It's a two-step process. First, you need to import the data you want to use for the validation items into the workbook where you want to make use of it, then connect it up as described in #uselink126's answer.
An example: Workbook 2 contains a list of fruit names in no particular order. The list has been assigned a named range Fruits for readability, but this isn't necessary. Workbook 1, Sheet 1 has a column of cells where we want to populate a drop-down with the items from Workbook 2.
Step 1 - Importing the data
Add another sheet to Workbook 1 and insert the following formula into cell A1:
=ImportRange("<key>","Sheet1!Fruits")
where <key> is the unique ID Google docs assigned when you created the spreadsheet. In the example, the items are sorted into alphabetical order as part of the import, and to do this you would enter instead:
=Sort (ImportRange("<key>","Sheet1!Fruits"), 1, true)
The 1, signifies column 1 is what to sort by, true means sort ascending. The cells in column 1 should populate with the sorted fruits.
Step 2 - Point the data validation to the imported list
On Workbook 1, Sheet 1, Select the cells you want to have the fruits as their drop-down data source.
- Right-click the selection and click on Data Validation from the menu. Set Criteria to List from a range and enter Sheet2!A1:A20
That's it. The drop-down chevrons should appear in those cells and when clicked the list of fruits should appear.
Note that this is "live" - adding an item of fruit to Workbook 2's list will also magically add it sorted in the drop-down list.
The format to access cells from another spreadsheet in Google Sheets is:
SheetName!CellAddress
For example, let's say you have a Google Sheet that contains 2 spreadsheets named: Sheet1 and Sheet2 (The names are listed on the tabs at bottom left hand side of each sheet).
In Sheet1 if you wanted to access cell B2 in Sheet2, you reference it by inputting: Sheet2!B2
In Sheet2 if you wanted to access cells C3:C15 in Sheet1 , you reference those cells by inputting: Sheet1!C3:C15
To specifically add cells from another sheet to a dropdown:
1) Select the cell you want the dropdown in
2) Right click on the cell and select Data Validation
3) In the dialog box, click the grid image in the Criteria input box
4) This will bring up the "What Data?" dialog box
5) Click on the tab for the sheet you want to access
6) Hold down shift and click on the cells you want to select (you will see the cell addresses show up in the input box in the "What Data?" dialog)
7) Click OK and you are set. The data will update if you make changes in the source sheet.
More info: https://support.google.com/docs/answer/186103?hl=en
Similar to rossmcm's answer but with a few tweaks because his answer didn't work for me:
=IMPORTRANGE(spreadsheet_url; range_string)
Where spreadsheet_url is The full URL of the spreadsheet from where data will be imported, and range_string a string, of the format "[sheet_name!]range" (e.g. "Sheet1!A2:B6" or "A2:B6") specifying the range to import.
Example:
=IMPORTRANGE("https://docs.google.com/spreadsheets/d/1EwEn_2dSbgAlR7jJ7UT_MyE3h1-Biq3qoovfIGUnVlo/edit#gid=0", "Sheet1!A1:A7")
More info from Google DOCS Help!