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I believe what I am trying to do should be simple in Google Sheets formulae, but any solution based on an Excel formula should be easily transferable.
Because additional characters will be added periodically, I have a named range: "Heroes".
Heroes
Bilbo
Gandalf
Saruman
Wormtongue
Tom Bombadil
For each hero, I have a worksheet in one overall workbook. On these worksheets, there are columns for Date, Time, Quest, and Count. Several times per day, a hero will venture out on a quest of a certain type, returning with a certain count as a prize. Each venture has its own row distinguishable by date and time. Eg-:
Date
Time
Quest
Count
12/4
3:00P
Ring
9
12/5
8:00A
Mordor
6
12/5
4:15P
Sting
3
Meanwhile, I have a summary worksheet, on which I am manually entering (for now... bonus points to help create an =arrayformula() or equivalent to grab all unique date/time combinations from each character's worksheet) the date and time at which one or a batch of heroes are sent to quest. I am trying to figure out the formula template that will sum the counts for each quest type for each hero at the specific date and time signified by its corresponding row (starting at 12/4, 3:00P, Ring, the count should be 9, for example, which is Bilbo's prize for questing at that time; of course, other heroes are also sent out at 3:00P, resulting in prizes for the other quests, and multiple heroes may venture on the same type of quest at any given time):
Date
Time
Ring
Sting
Mordor
Moria
12/4
3:00P
9
3
4
1
12/4
9:30P
1
0
8
0
12/5
8:00A
5
3
6
9
12/5
12:10A
3
1
3
8
12/5
4:15P
4
5
2
5
Since not every date and time in the summary sheet will exist on each hero's worksheet, I seem unable to use "SUMIFS", which functions in such a way that each sum_range and criteria_range are added on only across the same row when conditions are met. I think there is a SUMPRODUCT(), or INDEX(MATCH()) way to do this, but when including the named range to read across multiple worksheets, only the first hero's numbers were added in my tinkering with this.
I'm dancing around the solution here. Anyone care to tango ? Many thanks !
Sample Workbook for support: https://docs.google.com/spreadsheets/d/142IE9r2ip6YHsGdMr-zt_IHd6W7glqUId_UiGQnCUZs/edit?usp=sharing
it would be done like this:
=QUERY({Bilbo!A:D; Gandalf!A:D; Saruman!A:D; Wormtongue!A:D; 'Tom Bombadil'!A:D},
"select Col1,Col2,sum(Col4) where Col1 is not null group by Col1,Col2 pivot Col3", 1)
if you want a specific order of places you can do:
=TRANSPOSE(SORT(TRANSPOSE(QUERY(
{Bilbo!A:D; Gandalf!A:D; Saruman!A:D; Wormtongue!A:D; 'Tom Bombadil'!A:D},
"select Col1,Col2,sum(Col4) where Col1 is not null
group by Col1,Col2 pivot Col3", 1)),
MATCH(FLATTEN(QUERY(QUERY(
{Bilbo!A:D; Gandalf!A:D; Saruman!A:D; Wormtongue!A:D; 'Tom Bombadil'!A:D},
"select Col1,Col2,sum(Col4) where Col1 is not null
group by Col1,Col2 pivot Col3", 1), "limit 0", 1)),
{"Date"; "Time"; "Ring"; "Sting"; "Mordor"; "Moria"}, ), 1))
or manually like this:
=QUERY(QUERY({Bilbo!A:D; Gandalf!A:D; Saruman!A:D; Wormtongue!A:D; 'Tom Bombadil'!A:D},
"select Col1,Col2,sum(Col4) where Col1 is not null group by Col1,Col2 pivot Col3", 1),
"select Col1,Col2,Col5,Col6,Col3,Col4")
if you thinking to outsmart it with the list of Heroes... don't. referring a range from other sheets requires the usage of INDIRECT. and surprise surprise, INDIRECT is not supported under ARRAYFORMULA so you cant build an array. at this point, you either re-think your life choices or you use a script where there is support for such indirected arrays. the best you can do without script is to hardcode it like:
=QUERY({
INDIRECT(Main!A2&"!A:D");
INDIRECT(Main!A3&"!A:D");
INDIRECT(Main!A4&"!A:D");
INDIRECT(Main!A5&"!A:D");
INDIRECT(Main!A7&"!A:D")},
"select Col1,Col2,sum(Col4) where Col1 is not null
group by Col1,Col2 pivot Col3", 1)
and ofc this will only work if sheet exists on the list and list does not contain empty cells otherwise you will get ARRAY error like this because Main!A6 sheet does not exist:
so to counter it we can do some slide of hand tricks with IFERROR which will allow us to not get the error and still use non-existent sheets and even empty cells so we can pre-program it for future additions like this:
=QUERY({
IFERROR(INDIRECT(IF(Main!A2="", 0, Main!A2)&"!A:D"), {"","","",""});
IFERROR(INDIRECT(IF(Main!A3="", 0, Main!A3)&"!A:D"), {"","","",""});
IFERROR(INDIRECT(IF(Main!A4="", 0, Main!A4)&"!A:D"), {"","","",""});
IFERROR(INDIRECT(IF(Main!A5="", 0, Main!A5)&"!A:D"), {"","","",""});
IFERROR(INDIRECT(IF(Main!A6="", 0, Main!A6)&"!A:D"), {"","","",""});
IFERROR(INDIRECT(IF(Main!A7="", 0, Main!A7)&"!A:D"), {"","","",""});
IFERROR(INDIRECT(IF(Main!A8="", 0, Main!A8)&"!A:D"), {"","","",""});
IFERROR(INDIRECT(IF(Main!A9="", 0, Main!A9)&"!A:D"), {"","","",""});
IFERROR(INDIRECT(IF(Main!A10="", 0, Main!A10)&"!A:D"),{"","","",""});
IFERROR(INDIRECT(IF(Main!A11="", 0, Main!A11)&"!A:D"),{"","","",""})},
"select Col1,Col2,sum(Col4) where Col1 is not null
group by Col1,Col2 pivot Col3", 1)
note: 4 columns in range A:D = 4 empty cells {"","","",""}
I have been struggling with the Google Sheets query for several hours and maybe getting confused how to combine HLookup and VLookup (or any other function) in a way that can find the first and last occurrence of a value in a sheet based on the date header above it.
Here is an example sheet for reference which is very clear, but I will try explain verbally as well ... https://docs.google.com/spreadsheets/d/1rBVM7EtW3IREundWs_f2ftic-h4fEB97u4k4sZyIFNY/edit#gid=0
Given that I have a 2d range of cafeteria locations serving food on certain day (so the Y-axis headers of the table are cateteria locations and the X-axis headers are dates and the value is the name of the food served that day such as "Pizza") ... I want to have another table below that has a lookup for the first and last date that the food was offered. In my reference sheet I denoted that by Yellow highlight.
It seems like something that should be doable in a spreadsheet tool; unless it is impossible and I am not realizing it. Is such an operation possible?
delete range B10:C and use:
=INDEX(IFNA(VLOOKUP(A10:A, QUERY(SPLIT(FLATTEN(B1:E1&"×"&B2:E8), "×"),
"select Col2,min(Col1),max(Col1) group by Col2", ), {2,3}, 0)))
See if this helps
=query(ArrayFormula(split(flatten(text(B1:E1, "yyyy-mm-dd")&"~"&B2:E5), "~")), "Select Col2, min(Col1), max(Col1) where Col2 <> '' group by Col2 label Col2 'Food', min(Col1) 'First Offered', max(Col1) 'Last Offered' format min(Col1) 'yyyy-mm-dd', max(Col1) 'yyyy-mm-dd'", 0)
Change range to suit.
I am trying to create a query based on a date range, that will display output based on the values in another column.
Here is the sample dataset I'm working with.
I would like the # Allotted (Column F) to be queried into 2 separate columns, depending on whether the Cost = 0. If the Cost = 0, I want the # Allotted to be listed under column "Free Trial" - otherwise, it should be listed under "Purchased."
I tried to create 2 separate queries for the "Purchased" and "Free Trial" columns but I can't figure out how to tell it to list the output based on a key value, such as Customer.
You can see my attempt in the sheet attached as well as what I'd like the output to look like. I highlighted the columns I'm having trouble with.
Thank you for your help!
Try:
={query(
{query({A:J},"select Col1,Col3,Col9,Col6,Col7 where Col7 =0 ",1);
query({A:J},"select Col1,Col3,Col6,Col9,Col7 where Col10 > date '"&text(A2,"yyyy-mm-dd")&"' and Col10 < date '"&text(B2,"yyyy-mm-dd")&"' and Col7>0 ",1)}
,"where Col2 is not null order by Col3,Col4 label Col1 'Customer',Col2 'Type', Col3 'Purchased', Col4 'Free Trial', Col5 'Cost'",1)}
I figured it out! Ended up using Filter instead of Query so I could filter based on the criteria selected.
I updated the solution to the sheet linked in the question.
For column "Purchased":
=iferror(FILTER(F4:F14,A4:A14=G19,J4:J14>=A$2,J4:J14<=B$2,G4:G14<>0),"")
For column "Free Trial":
=iferror(FILTER(F4:F14,A4:A14=G19,J4:J14>=A$2,J4:J14<=B$2,G4:G14=0),"")
For each of the email id, I want to get latest 10 records by timestamp. How do I get the results with arrayformula? Query function is not important as long as I can still achieve this with arrayformula. Here is the sample data:
https://docs.google.com/spreadsheets/d/1YAHA02VM-5MXzVKhkxu_eODPKObpoz441mGX8lOFu5M/edit?usp=sharing
Try this on another sheet, row 1:
=arrayformula(query({query({Sheet1!$A:$C},"order by Col1 desc,Col2",1),{"Dupe position";countifs(query({Sheet1!$A2:$C},"select Col2 order by Col1 desc,Col2",0),query({Sheet1!$A2:$C},"select Col2 order by Col1 desc,Col2",0),row(Sheet1!$A2:$C),"<="&row(Sheet1!$A2:$C))}},"select Col1,Col2,Col3 where Col1 is not null and Col4 <= 10 order by Col1",1))
You can adjust the number of records found by adjusting Col4 <= 10, and also the final sort by altering order by Col1 at the end of the formula.
Explanation
This gets the data from Sheet1, sorts it by date desc then email asc:
query({Sheet1!$A:$C},"order by Col1 desc,Col2",1)
Then to the side of this data, a COUNTIFS() is used to get the number each time an email appears in the list above (since it's sorted desc, 1 represents the most recent instance).
countifs(<EmailColumnData>,<EmailColumnData>,row(<EmailColumn>),"<="&row(<EmailColumn>))
In place of <EmailColumnData> in the COUNTIF() is:
query({Sheet1!$A2:$C},"select Col2 order by Col1 desc,Col2",0)
In place of <EmailColumn> above, we only want the row number so we don't need the actual data. We can use:
Sheet1!$A2:$C
Various {} work as arrays to bring the data together.
Eg., {a,b,c;d,e,f} would result in three columns, with a, b, c in row 1 and d, e, f in row 2. , is a new column, ; is a return for a new row.
A final query around everything gets the 3 columns we need, where the count number in col 4 is <=10, then sorts the output by Col1 (date asc).
On second thoughts, maybe this is bit cheeky, but this might do it ( taken from conditional rank idea )
=ArrayFormula(filter(A2:C,countifs(A2:A,">="&A2:A,B2:B,B2:B)<=10,A2:A<>""))
EDIT
The above assumes (because the data is time-stamped) dups shouldn't occur. If they do and the data is pre-sorted, you can use row number as a proxy for time stamp as suggested by #Aresvik.
Alternatively, you could count separately
(a) only rows with a later timestamp
plus
(b) rows with the same time stamp but with earlier (or identical) row number
=ArrayFormula(filter(A2:C,countifs(A2:A,">"&A2:A,B2:B,B2:B)+countifs(A2:A,"="&A2:A,B2:B,B2:B,row(A2:A),"<="&row(A2:A))<=10,A2:A<>""))
I have added a new sheet ("Erik Help") with the following formula in A1:
=ArrayFormula({"Submitted Time","Email","Score";SORT(SPLIT(FLATTEN(QUERY(SORT(TRANSPOSE(SPLIT(TRANSPOSE(QUERY(IF(Sheet1!B2:B=TRANSPOSE(UNIQUE(FILTER(Sheet1!B2:B,Sheet1!B2:B<>""))),Sheet1!A2:A&"|"&Sheet1!B2:B&"|"&Sheet1!C2:C,),,COUNTA(Sheet1!A2:A)))," ",0,1)),SEQUENCE(MAX(COUNTIF(Sheet1!B2:B,Sheet1!B2:B))),0),"LIMIT 10")),"|",1,0),1,0)})
The number of records is set after LIMIT.
The order is set by the final two numbers: 1,0 (meaning "sort by column 1 in reverse order," which, as currently set, is sorting in reverse order by date/time).
I have a problem with summing up my values from a data set, that's structured like this:
The goal is to sum the revenues separated by company and split by month, so the result is output in this way
I have tried it with some =sumifs + index/match and =sumproduct solutions, but can't seem to make it work.
Here's the sample file:
https://docs.google.com/spreadsheets/d/16xOoPCHDtcSRRojCkwcBorUc5dstgkXFPR6M_d5uY2U/edit#gid=0
On the "revenues" tab, in cell B4, try using the formula:
=SUMIFS(indirect(address(1,match(A4,Overview!$3:$3,0)-1,,,"Overview")&":"&address(1000,match(A4,Overview!$3:$3,0)-1)),Overview!A1:A1000,">="&B$2,Overview!A1:A1000,"<="&B$3)
To break it down, this bit helps figure out which revenue column to use by matching the name of the company and then taking the column before that:
match(A4,Overview!$3:$3,0)-1
This bit creates an address "Overview!$G$1":
address(1,match(A4,Overview!$3:$3,0)-1,,,"Overview")
This bit creates the 2nd part of the address i.e.":$G$1000":
"&":"&address(1000,match(A4,Overview!$3:$3,0)-1)
And the rest is a SUMIFS where it sums the revenue column for dates after the 1st of the month and before the last date of the month.
Be careful: your data is for 2020 and your summary table is using dates in 2021.
Reference:
SUMIFS
ADDRESS
MATCH
INDIRECT
use in A4:
=ARRAYFORMULA(QUERY(QUERY({SPLIT(FLATTEN(IF(
FILTER(Overview!G7:1000, MOD(COLUMN(Overview!G7:1000)+2, 3)=0)="",,
TEXT(Overview!A7:A25, "m")&"×"&
FILTER(Overview!G7:1000, MOD(COLUMN(Overview!G7:1000)+2, 3)=0)&"×"&
FILTER(Overview!G3:3, MOD(COLUMN(Overview!G3:3)+1, 3)=0))), "×");
SEQUENCE(12), SEQUENCE(12, 2,,)},
"select Col3,sum(Col2)
where Col1 is not null
group by Col3
pivot Col1", 0),
"offset 2", 0))