Trying to work out formula to look up record from a 2nd Tab based on 3 cell values in current Tab.
Shared example of my sheet here:
https://docs.google.com/spreadsheets/d/1RgOn6KoFpcwc_puxdvYO5NK12RwlRMUBfUdLntQSiC4/edit?usp=sharing
Any help or pointers appreciated. Have been googling for days but can not find specific answer to this situation. Combined with me being some-what a novice isn't helping.
You can concatenate the cell values in the Summary sheet, and also the corresponding values in the Parts sheet, and do an index/match (could also use VLOOKUP with an array expression like {B:B&C:C&D:D,A:A} if you wanted to).
=ArrayFormula(iferror(index(Parts!$A:$A,match($A3&C$2&B$1&C$1,Parts!$B:$B&Parts!$C:$C&Parts!$D:$D,0))))
entered into C3 and pulled across and down.
Note that I have included B1 & C1 in the concatenation. This is because of the merged cells - the right-hand cell in each merged pair in the Section cells will always be empty, so this guarantees that a non-empty string will be used.
In principle you could develop a single array formula to fill all the cells, but that would probably be overkill.
Here is the Vlookup version for comparison
=ArrayFormula(iferror(vlookup($A3&C$2&B$1&C$1,{Parts!$B:$B&Parts!$C:$C&Parts!$D:$D,Parts!$A:$A},2,false)))
For the record, a single array formula wouldn't be any longer:
=ArrayFormula(iferror(vlookup(A3:A5&B2:I2&A1:H1&B1:I1,{Parts!B:B&Parts!C:C&Parts!D:D,Parts!A:A},2,false)))
Related
I'm trying to work on a Google Sheet and make it as user friendly as possible, so when I'm not around others can't screw it up. I have previously copied the formula down the column, but I'm trying to do it in an array formula, that is in the header of the column so people don't need to copy the formula to other cells.
The formula is simply a VLOOKUP, comparing a cell to the left with the code, and retrieving the title and other information later. (I've had this working happily via copying the formula down the column.)
VLOOKUP($F$2:F, 'Lessons NEW'!$E$2:$F,2,false)
My problem comes when trying to do this using an array formula in the header. This also works properly, but doesn't allow me to do somethings needed.
={"Title";
ARRAYFORMULA(
IF($F2:$F<>"",
VLOOKUP($F$2:F, 'Lessons NEW'!$E$2:$F,2,false),
)
)}
Again this works happily.
HOWEVER. my issue is that on some rows I need to manually enter some info.
What I want to happen, is rows in the column that have data, in the array formula's destination to get skipped over and simply ignored during the array formula's output and end up containing what's been manually entered in them. (Some rows in the column will just be random manual entry stuff)
I've tried doing this via checking if there is a code in the cell to the left, and try to make it skip if so, or check if the destination cell has contents already and skip if so. but it seems that if I have anything in the output area of the array formula, it breaks it completely.
Does anyone have any suggestions of how I can accomplish this? Thanks!
Unfortunately there's no direct solution within ARRAYFORMULA. If you can, and ideally there are no in between rows added, you can add a column to the left to be hidden, and contain the formula adapted:
={"",VLOOKUP($F2, 'Lessons NEW'!$E$2:$F,2,false)}
Without ARRAYFORMULA it will be able to expand at any row that doesn't have a handwritten value. You may also protect that whole hidden column (that will mean also that no in between rows will be added by noon authorised people, may be also useful for you)
UPDATE
Sample script for copying the formula. Adapt the ranges and name of the sheet:
function onOpen() {
var ss = SpreadsheetApp.getActiveSpreadsheet()
SpreadsheetApp.getUi().createMenu("Custom")
.addItem("Copy Formula","copyformula")
.addToUi()
copyformula()
}
function copyformula(){
var ss = SpreadsheetApp.getActiveSpreadsheet()
var sh = ss.getSheetByName("Sheet3")
var range = sh.getRange("D1")
range.copyTo(sh.getRange("D2:D"))
}
what you describe contradicts the intended usage of arrayformula. arrayformula is designed to roll out and for that, it needs an empty space. any manual input in that empty space will render the arrayformula out of the game. there are only two solutions for your issue:
not use arrayformula but VLOOKUP formula in every cell
use a script that will inject the formula only if there is no manual input
and one more hybrid solution - have your arrayformula in one column and your manual input in the next column, and then have 3rd column that will gather the data like if manual column is empty output vlookup otherwise output manual input
I have no idea how to title this post, apologize in advance.
I have several sheets with a number in Column I and a name centered and merged in columns A:H. I want to obtain the name from A:H of the corresponding value within I but do have duplicates, therefore I need the nth value when permitted. The formula I have so far works up to the point it does not autofill down as an ArrayFormula, so when I drag the formula down I get an #REF! error due to the fact that when a duplicate is found it cannot overwrite the formula below.
This will be easier to showcase: LINK TO SHEET.
Essentially, in the main sheet all the values in I:I of all the other sheets are obtained and sorted, then using that column I want to return the name that corresponds to the value, allowing for duplicates to work themselves out. I believe my issues resides in the $B1 part at the end of the formula preventing it from being an array.
=ARRAYFORMULA(UNIQUE(FILTER({Sheet2!$A$1:$A;Sheet3!$A$1:$A;Sheet4!$A$1:$A},{Sheet2!$I$1:$I;Sheet3!$I$1:$I;Sheet4!$I$1:$I}=$B1)))
Cell F2 on the Sheet1 tab:
=QUERY({Sheet2!A:I;Sheet3!A:I;Sheet4!A:I},"select Col1,Col9 where Col9>0 order by Col9 asc",0)
You can read more about query here.
I've been using Arrayformula to auto-expand formulas (such as "=Left(A2:A,B2:B-1") downward, but I need some help understanding this formula. I've read up on the function itself and browsed many forums about this but I can only find articles explaining how to use this with simple formulas, so I'm going to try to as this as simply as possible here: Is it possible to use Arrayformula to expand formulas downward when the formula uses arrays?
The summary for Arrayformula reads "Enables the display of values returned from an array formula into multiple rows and/or columns and the use of non-array functions with arrays." This was my understanding of how Arrayformula populated a formula into rows automatically. Using this I thought of it as writing a formula that generated an array of formulas, and then splitting them up with Arrayformula. This seems to not work with some formulas such as concatenate, which I will focus my question on. This example is far from my real life problem, but if someone could show me a solution I can apply it elsewhere.
Arrayformula spreadsheet example
Usually when I use Arrayformula with A1:A it would expand the formula through the column, referencing the corresponding rows as it went. With this example I want to have Column C be the concatenated result of columns A and B. Is this possible with Arrayformula? This question is not specific to concatenate, that is just the simplest one that came to mind. Another example would be Countif. Lets say I want to see how many values in the first 5 columns are over 20, and I want that formula to auto populate down, is that possible and if so how would it be done?
Arrayformula second example
P.S. Please don't say copy the formula using the drag handle in the lower right.
I'm trying to do a couple of different things with a spreadsheet in Google and running into some problems with the formulas I am using. I'm hoping someone might be able to direct me to a better solution or be able to correct the current issue I'm having.
First off all, here is a view of the data on Sheet 1 that I am pulling from:
Example Spreadsheet
The first task I'm trying to accomplish is to create a sheet that lists all of these shift days with the date in one column and the subject ("P: Ben" or S: Nicole") in another column. This sheet would be used to import the data via a CSV into our calendar system each month. I tried doing an Index-Match where it used the date to pull the associated values however I found that I had to keep adjusting the formula offsets in order to capture new information. It doesn't seem like Index-Match works when multiple rows/columns are involved. Is there a better way to pull this information?
The second task I am trying to accomplish is to create a new tab which lists all the dates a specific person is assigned too (that way this tab will update in real time and everyone can just look at their own sheet to see what days they are on-call). However, I run into the same problem here because for each new row I have to change the formula to reflect the correct information otherwise it doesn't pull the correct cell when it finds a match.
I would appreciate any and all information/advice on how to accomplish these tasks with the formula combination I mentioned or suggestions on other formulas to use that I have not been able to find.
Thanks in advance!
Brandon. There are a few ways to attack your tasks, but looking at the structure of your data, I would use curly brackets {} to create arrays. Here is an excerpt of how Google explains arrays in Sheets:
You can also create your own arrays in a formula in your spreadsheet
by using brackets { }. The brackets allow you to group together
values, while you use the following punctuation to determine which
order the values are displayed in:
Commas: Separate columns to help you write a row of data in an array.
For example, ={1, 2} would place the number 1 in the first cell and
the number 2 in the cell to the right in a new column.
Semicolons: Separate rows to help you write a column of data in an array. For
example, ={1; 2} would place the number 1 in the first cell and the
number 2 in the cell below in a new row.
Note: For countries that use
commas as decimal separators (for example €1,00), commas would be
replaced by backslashes () when creating arrays.
You can join multiple ranges into one continuous range using this same
punctuation. For example, to combine values from A1-A10 with the
values from D1-D10, you can use the following formula to create a
range in a continuous column: ={A1:A10; D1:D10}
Knowing that, here's a sample sheet of your data.
First Task:
create a sheet that lists all of these shift days with the date in one
column and the subject ("P: Ben" or S: Nicole") in another column.
To organize dates and subjects into discrete arrays, we'll collect them using curly brackets...
Dates: {A3:G3,A7:G7,A11:G11,A15:G15}
Subjects: {A4:G4,A5:G5,A8:G8,A9:G9,A12:G12,A13:G13,A16:G16,A17:G17}
This actually produces two rows rather than columns, but we'll deal with that in a minute. You'll note that, because there are two subjects per every one date, we need to effectively double each date captured.
Dates: {A3:G3,A3:G3,A7:G7,A7:G7,A11:G11,A11:G11,A15:G15,A15:G15}
Subjects: {A4:G4,A5:G5,A8:G8,A9:G9,A12:G12,A13:G13,A16:G16,A17:G17}
Still with me? If so, all that's left is to (a) turn these two rows into two columns using the TRANSPOSE function, (b) combine our two columns using another pair of curly brackets and a semicolon and (c) add a SORT function to list the dates in chronological order...
=SORT(TRANSPOSE({{A3:G3,A3:G3,A7:G7,A7:G7,A11:G11,A11:G11,A15:G15,A15:G15};{A4:G4,A5:G5,A8:G8,A9:G9,A12:G12,A13:G13,A16:G16,A17:G17}}),1,TRUE)
Second Task:
create a new tab which lists all the dates a specific person is
assigned too (that way this tab will update in real time and everyone
can just look at their own sheet to see what days they are on-call).
Assuming the two-column array we just created lives in A2:B53 on a new sheet called "Shifts," then we can use the FILTER function and SEARCH based on each name. The formula at the top of Ben's sheet would look like this:
=FILTER(Shifts!A2:B53,SEARCH("Ben",Shifts!B2:B53))
Hopefully this helps, but please let me know if I've misinterpreted anything. Cheers.
I have a Google Spreadsheet document that I'm using to maintain a reference of all business logic on various systems. It is comprised of 2 sheets:
Sheet1 is a view of all of the logic. Each row has a unique code column (column B) and many details about the logic being done in other columns
Sheet2 is a mapping of the systems to the logic. Each system is on one row. From column E onward, each cell is exactly a code from Sheet1
The relationship between code and system is many to many, so the same code may be used by many systems, and each system may have many codes.
I would like to be able to filter Sheet1 based on whether the code column in each row is found for particular systems.
Example
System A and System B are in Sheet2 rows 50 and 51
Their codes are from column E to K
Filter Sheet1 by code where code is contained in Sheet2!E50:K51. The end result should be Sheet1 shows only those codes (and of course all columns for them)
I have seen and tried a bit of the usual suspects (ARRAY_FORMULA, INDEX, LOOKUP) but I do not yet grok them fully. I thought the answer would be going to "Filter -> By Condition -> Custom Formula is" but I'm not sure what to put there.
Any help is greatly appreciated!
Short Answer
In custom formulas of filters use INDIRECT to refer to ranges in another sheet.
To test if a value is in a 2D range, compare the value and the range, coerce booleans to numbers and sum them.
Explanation
Part 1: Custom Formulas in filters
Custom formulas in filters and conditional formatting rules can only reference the same sheet, using standard notation (='sheetname'!cell). To reference another sheet in the formula, use the INDIRECT function.
Example
Assuming that the filter criteria are in A2:A3, the filter custom formula in in a sheet called Sheet1 is:
=ISNUMBER(MATCH(A2,INDIRECT("Sheet2!$A$2:$A$3"),0))
Part 2: Test if a value is included in a 2D array
LOOKUP only could look for values in a single column or single row, by the other hand AND and OR functions can't be used in array formulas so, instead of use them we will compare a scalar value with the 2D range. This will return a 2D array of TRUE/FALSE values that we will coerce to number (1 for TRUE, 0 for FALSE) and sum them.
The final custom formula is the following one:
=ArrayFormula(SUM(N(A2=INDIRECT("Sheet2!E50:K51"))))
References
Filter your data
Apply conditional formatting rules