I am trying to work on a google sheet where one Tab will be an entry form and another will be a database. I need the form to be used by multiple users. Currently the Form tab displays all changes to other users so multiple users cannot use it at the same time.
Is there a way to allow 1 user to see their own entries and a 2nd user to see different entries. When they press my button it should record their individual entries on the database tab.
I cannot use Google Forms for this project due to the complexity of the form and the need for cascading drop-down lists and dynamically available information on the form.
Thanks
After researching extensively, the answer to my question is that there does not seem to be a good way of doing this.
My final approach was to create a tab for each user with the calculations, cascading dropdowns, and buttons/scripts that affected their specific sheet and recorded data on the database tab based on their specific sheet.
Hopefully, this helps the next guy who is searching for this answer. If anyone has found a way to solve this, let me know so I can test and give you credit for solving what I could not.
Related
I've created form in google sheet, so that multiple users can add data, modify & delete.
However, it is not working properly when multiple users are working on it simultaneously.
For an example, two people are working on the sheet. User A and User B. If user A is typing something user B is also able to see and user B will be able to enter the detail, but it will change the details which are being entered by user A. Technically same sheet is opened for both the users and details keeps on changing what users are changing.
Ideally, if user A is entering some details user B should not be able to see it and form should be blank or unique for user B, so that both the data won't clash. I want it to be like the way google form is there wherein form will be blank when any user is opening it. (I have tried google form for my work, but as there are too many drop downs google form takes time to load and work gets slow that the reason I am trying to find the option in google sheet).
google sheet link
Above is the google sheet which you can open and check the form and coding. Also, please test it with a different id to test for multiple users.
Let me know if there is any workaround for this. Also, let me know if you need any other details.
Answer:
This just isn't possible. Sheets is meant to be a collaborative tool; what's edited by one person will always show up for others. You need to use a different tool, for example like a Google form for data entry, but having data not being edited in other open versions is just not workaroundable.
I have a list of flags classified in three filters (drop-down lists). The problem is that the drop-down list does not work in reading mode, only in editor mode. I just wanted people to see the lists and be able to interact. Is it possible to use this option in some way without having to be in editor mode?
Editor mode
https://imgur.com/keuA6mq
Reading mode (link shared)
https://imgur.com/THz0yQk
The implementation you are looking for is not possible using view only (Read only) permission on Google Sheets due to the fact that when someone makes changes to the selected cell via the dropdown menu, this will count as an "Edit".
A workaround I could suggest is to set the view to Edit and protect all cells on the sheet with the exception of the cells with dropdown list (Data validation) and set the edit permission access to only yourself. Here's more information on how to protect an entire sheet or range/s of cells:
Protect, hide, and edit sheets
I have this same problem and I'm growing frustrated. How in the world such simple blunder could escape the creators of Google Sheets? Obviously, if someone creates a spreadsheet with drop-downs in a range of cells, and said spreadsheet is to be shared with other users who will be granted limited edit permissions for certain parts of the spreadsheet, it is more than obvious that the creator of the spreadsheet wants his or her users to see and make use of the drop-downs, BUT also wants to make sure that nobody will accidentally delete the data validation contained in the cells (in other words, the drop-down itself). This is so obvious. I don't understand why Google Sheets hasn't yet come up with an extra permission (or a special 'edit' permission) where users can see and interact with a drop-down while in edit, but without the ability of deleting or accidentally changing the cell validation in any way. It would be like, you see it and you can interact, but you can't delete it or change the validation. Simple and nothing but common sense. Come on Google Sheets... let's get to it, please. It shouldn't be too hard to enable such partial edit permissions.
I would like to create a Google forms that will help me to track problems at work. Employees would fill the form if they experience any problem at a specific station. I do not want problems to be reported more than once.
So let's say employee 1 fill the form to tell me there is a problem at station 4 and the next day employee 2 realises the same problem at station 4. I would like him to see within the Google Forms that the problem has already been submitted.
Is there any way to do that?
I finally decided to create a form that sends the results to a spreadsheet. I embedded both the form and the spreadsheet on a website, so people can see what's been submitted already. Not the ideal solution, but it'll work just fine. Thank you for your help!
I want to select only certain rows and columns and use the same "summary of responses" feature but for limited data rather than all of it. Is this possible?
The report is with ALL DATA from this sheet - I want the exact same output but with only certain email addresses.
Google Form: bit.ly/bilvalchal_results
If I have a google spreadsheet can I make a summary of only selected data?
Yes, but I think your Title may be misleading. I thought at first you wanted any summary but now believe you want the specific format provided by Form > Show summary of responses, and that is quite different.
Is this possible?
In essence, I think not. For example, in Excel it is easy enough to avoid charting data simply by hiding it. That seems not to work here. Even deleting data in the Form responses sheet does not change the Summary of responses.
This presumably because both the Form responses sheet and the Summary of responses are distinct views of server-side data. I doubt there is a means for a user to control the code that drives the Summary of responses, whose data is gathered from the individual form submissions (as is the data shown in the responses sheet). Submissions have spawned both the sheet and the Summary but the two are independent of one another.
On the other hand.
As mentioned by #zeroCoder, equivalent results might be obtained by a user though it would seem with a considerable effort. A script may be required to set the chart type to use for each question by question type (if to avoid an ad-hoc basis, Form by Form). Once the type appropriate to each column has been determined it would be a little tedious but not difficult to create the corresponding chart. Adjusting the formatting, scales etc to match that of Summary of responses would also be tedious but with a script would not need to be purpose-built for each Form individually.
That said, I hope I am crassly mistaken and that actually it is quite easy. I suspect however you would have heard by now were that so.
Another option is to use the Awesome Tables web app. It allows filtering of your data (and more). It is available as a gadget on Google Sites.
So this doesn't use the built in feature exactly but it does the trick.
Take your sheet with all the rows and figure out which columns you want to show.
Create a new sheet called preview or whatever.
in the top cell for each column reference the row from the responses sheet like this ={'Form Responses 1'!A:A}
Then hit File>Publish to web and chose to publish your Preview sheet only.
Get your shared link (shorten it if you must).
Post that url in your form only and presto.
You win!
You need to use pivot tables here are some tutorials on how to use them:
How to create a pivot table report
Summarize your data with pivot tables
I haven't even attempted this yet and am creating this question for advice really.
I have a strongly typed page which receives a form model composed of several components. It is to create a mitigating circumstance (MC) for a student at a university for my final year project. A MC can be composed of the initial problem, assessment extensions, and I use a multi select box to allow the user to select staff retrieved from the database which are able to view the MC once created.
The thing is I feel that a student could be granted many assignment extensions for one problem. I am wander if it is possible to include a button/image on the form which when clicked will create a new assessment extension object, and duplicate the form components to set the values for the object? This would all need to occur without any page refreshes.
Any advice, or links to good tutorials would be appreciated. I have so far been unable to find any suitable examples.
Thanks,
Jon
There are a number of ways to do this, but the fastest is to create a javascript handler which creates the form controls without any sort of server request, all you need to do is keep track of how many items are in your list so you can name the form controls correctly.
Start by making a button that when you click on it creates form controls. Once you get that, work on the naming.