In Google spreadsheets I use the following simple formula:
=QUERY({'pivot data source'!A:AN},"select * where Col1='2021-08' order by Col2")
This works fine so far. However, there is one comment column. It is empty for most rows. Now I added a comment there - it just won't appear in the result of the query formula.
I realized, that it works fine when the comment is a plain number. As soon as there is text, it won't show up.
As stated in the Google Help section for "query":
In case of mixed data types in a single column, the majority data type determines the data type of the column for query purposes. Minority data types are considered null values.
That means: As long as there are more values with numbers (numeric) than values with text (string), the rows with text will not show up. Even if there are as many numbers as text fields (e.g. one numeric value, one string), Google seems to define the column as numeric and strings don't show up.
To solve this problem, you can try to format the corresponding column in tab "pivot data source" as text (Format > Number > Plain text in the menu).
Related
I have a pivot table, in Google Sheets, and want to add a percentage column.
EDIT: here is a link to a sample spreadsheet: https://docs.google.com/spreadsheets/d/12qyhOtKphW1iBWAOtfDHU1RdZRZ_Nq91eQtdghZzIyc/edit?usp=sharing
Below you can see the pivot table with the column (E) that I've manually added next to it, showing what I want to achieve, but as part of the pivot table, which is a simple:
E4=D4/C4
However, I have tried adding a Calculated Field under Values but can't work out the right formula; this didn't work:
='Checked In'/'Events'
nor did:
=D4/C4
I'm sure it's something simple, but I can't for the life of me work it out. Can anyone shine a light on what I'm doing wrong please?
Short Answer: Only use the column headers of the raw data and not the column headers of the other existing calculated fields.
Note: Since you have not shared a sample spreadsheet, I have made a sample data just to show the process.
Sample Raw Data
Creating a Pivot Table
Select the desired data to be added to the table which only includes the useful column headers (like the one selected in the sample raw data image).
Add a Calculated Field
To add a calculated field, look for the Values section in the Pivot table editor and click add (as shown above). To enter a formula, the pivot table editor requires you to use the column headers instead of the cell range (A1 notation). The formula you provided works just fine. In this case, I used ='Checked in'/Events to check if column headers with one word do not necessarily need single quotation marks (which will result in the following):
Note: Always use 'string' (single quotation mark) format in using column headers especially when the column headers contain spaces (like Checked in in the example).
Note: You may change the Column Header Output just by selecting the cell and renaming it.
Sample Modifications
You may also use other Google Sheets functions in the formula just like:
Which results to:
Reference
Create & Use Pivot Tables
Additional Info
When trying to add additional calculated fields using data based from other calculated fields, always use the original column headers of the raw data and not the column headers of the calculated fields as it returns an error just like the one below:
In your case, I modified your formula to
=COUNTA('Venue Name')/COUNTUNIQUE('Event Date')
Since both Venue Name and Event Date are the column headers of your raw data and not Checked in and Events. The current output of the corrected formula should look like this:
To address the decimals in the output values, you may refer to the Sample Modifications section of this answer.
I have a sheet here where I need to use query formula
It doesn't display data that start with ' symbol (strings).
How do I make them display? The red cells are empty.
You mentioned
I have a sheet here where I need to use query formula
You can use the following formula:
=QUERY(ARRAYFORMULA(IF(LEN(A2:A),TEXT(A2:A,0),"")))
(Following that, you can leave the cells as text or change them to numbers depending on their further use.)
Functions used:
QUERY
ArrayFormula
IF
LEN
TEXT
Query considers only one data type for each column. As it is stated in the official documentation:
In case of mixed data types in a single column, the majority data type
determines the data type of the column for query purposes. Minority
data types are considered null values.
Therefore, the solution is to change the format to Plain text for column A.
Result:
You can also convert column to text inside QUERY:
=ArrayFormula(QUERY(TO_TEXT(Sheet1!A2:A),"select *"))
The crossJoin function posted by #Max Makhrov from the below thread works almost completely for what I was hoping to achieve. It was in response to cross joining two columns and I tried joining two tables, one with two columns and one with five columns. It works but only partially.
The delimiter of the column data is stuck as comma ",". This could be problematic for values with commas. The delimiter variable in the function only defines the two ranges being joined.
If the column being joined is a date for example, it seems to extend out the full date text inclusive of time zone and fixed as text. Is there a way to allow for it to be non-text to be formatted? Even when it's parsed using the split() function it's definitely still text.
Result of JOIN is longer than the limit of 50,000 characters
Below is a link to the example input and output. The first output example is a standard cross join. The other is the actual desired output which filters for any data rows where the date in column 5 is greater than or equal to the date in column 2.
https://docs.google.com/spreadsheets/d/1FGS8lYyy60AH49Qyug8Uxaey5jxDksihOks7ll8Hq10/edit?usp=drivesdk
Your spreadsheet is View Only, so i can't demo it there, but try this. On the demo sheet, start a new tab, then put this formula in cell A2.
Happy to walk you through it a bit if it works. Otherwise, maybe make the sample editable so i can troubleshoot w/ you in the same place?
=ARRAYFORMULA(QUERY({HLOOKUP({"A","B"},{"A","B";Sheet1!A5:B},SEQUENCE(COUNTA(Sheet1!D5:D)*COUNTA(Sheet1!A5:A),1,0)/COUNTA(Sheet1!D5:D)+2),HLOOKUP({"D","E","F","G"},{"D","E","F","G";Sheet1!D5:G},MOD(SEQUENCE(COUNTA(Sheet1!D5:D)*COUNTA(Sheet1!A5:A),1,0),COUNTA(Sheet1!D5:D))+2)},"where Col2>=Col5"))
We are using Google Forms to collect data on our students. They use the same Google Form for all students, but as part of the form, they are asked the students name.
The data that ends up being collected you can see on the tab Form Responses 1 on the Google Sheet linked here.
I am attempting to use ImportRange to create a tab for each of the students. The formula that I am using for just one of the students is...
=QUERY(IMPORTRANGE("1nJANDP1fiQunxfxEf-EjwJrnIRICv6kLhYYY9XBXtD4", "Form Responses 1!A:I"),"SELECT * WHERE Col3 = 'Adam N.'")
You can take a look at the tab called Adam N. and you'll see it is kind of working.
One thing that doesn't seem to be working is when there is a text value in columns E-I, that text value doesn't end up showing on the Adam N. tab. Any ideas how I can get both the numbers and the text values to show up?
The other thing that seems to be a problem is the fact that on the Adam N. tab, the very first row has the same headers as the Form Responses 1 tab, but it also has the very first line of data. Any way to remove that?
Importrange is not needed since you are 'importing' from within the same spreadsheet. Also, I'd recommend using the (optional) header argument in query().
It is often noted that users are tempted to mix data types within a column. The query() function will give undesirable output. If a column is intended for numeric values then only numerical values must reside in that column. Date columns must only contain dates and text columns only contain text values.
This does not mean that numbers cannot appear in a text column as long as they are in a text format. So it is important to plan the columns in a table to make sure this rule is maintained regardless if the data table is created manually or via submissions from a Google Form.
Generally, the query() function will assume the greater number of cell types in a column to be that data type. For example, if there are 100 numbers and 20 text values in the same column then a numeric value will be assumed for that column. There is a good chance the text values will just be ignored. One way to avoid this, would be to convert everything to text.
See if this works
=ArrayFormula(QUERY(to_text('Form Responses 1'!A:I),"WHERE Col3 = 'Adam N.'", 1))
This question already has answers here:
Query is ignoring string (non numeric) value
(2 answers)
Closed 5 months ago.
I have =query(importrange(...);"select * where Col1>' '") formula in my spreadsheet.
Importrange() by itself works ok, loading all the cells from source spreadhseet exactly as they are.
But Col7 contains few text cells, but mostly numbers, and when query() is applied -- numbers are kept as they are, but text is replaced with blank.
I've tried adding options no_format at the end of the query, with no difference.
Here's the contents of Col7, first line gets replaced with blank:
free
41,25
34,25
34,25
48,25
41,25
QUERY won't return columns with mixed data types by design:
In case of mixed data types in a single column, the majority data type
determines the data type of the column for query purposes. Minority
data types are considered null values.
The workaround will depend on how you want to use your data afterwards, and what compromises you would be willing to make. For example you could fairly easily convert the entire dataset into text strings, so that everything will be retained, but then all your numbers will be text strings as well.
If you needed to retain numbers as numbers, often the best bet will be to ImportRange the entire dataset somewhere in your spreadsheet (could be on a hidden sheet), and then use an alternative to QUERY on that (namely FILTER).
You can use vlookup for the columns that need to be a mixed data type. Query the unique row identifier and then vlookup the rest. I often use the following formula:
=arrayformula(if(isblank(A:A), "", vlookup(A:A, search_range, col_index, FALSE)))
Change the format of the whole column to plain text.
The numbers will still read as numbers, and the minority text values will retain their text values. Nothing will be counted as null.