We are using Google Forms to collect data on our students. They use the same Google Form for all students, but as part of the form, they are asked the students name.
The data that ends up being collected you can see on the tab Form Responses 1 on the Google Sheet linked here.
I am attempting to use ImportRange to create a tab for each of the students. The formula that I am using for just one of the students is...
=QUERY(IMPORTRANGE("1nJANDP1fiQunxfxEf-EjwJrnIRICv6kLhYYY9XBXtD4", "Form Responses 1!A:I"),"SELECT * WHERE Col3 = 'Adam N.'")
You can take a look at the tab called Adam N. and you'll see it is kind of working.
One thing that doesn't seem to be working is when there is a text value in columns E-I, that text value doesn't end up showing on the Adam N. tab. Any ideas how I can get both the numbers and the text values to show up?
The other thing that seems to be a problem is the fact that on the Adam N. tab, the very first row has the same headers as the Form Responses 1 tab, but it also has the very first line of data. Any way to remove that?
Importrange is not needed since you are 'importing' from within the same spreadsheet. Also, I'd recommend using the (optional) header argument in query().
It is often noted that users are tempted to mix data types within a column. The query() function will give undesirable output. If a column is intended for numeric values then only numerical values must reside in that column. Date columns must only contain dates and text columns only contain text values.
This does not mean that numbers cannot appear in a text column as long as they are in a text format. So it is important to plan the columns in a table to make sure this rule is maintained regardless if the data table is created manually or via submissions from a Google Form.
Generally, the query() function will assume the greater number of cell types in a column to be that data type. For example, if there are 100 numbers and 20 text values in the same column then a numeric value will be assumed for that column. There is a good chance the text values will just be ignored. One way to avoid this, would be to convert everything to text.
See if this works
=ArrayFormula(QUERY(to_text('Form Responses 1'!A:I),"WHERE Col3 = 'Adam N.'", 1))
Related
In Google spreadsheets I use the following simple formula:
=QUERY({'pivot data source'!A:AN},"select * where Col1='2021-08' order by Col2")
This works fine so far. However, there is one comment column. It is empty for most rows. Now I added a comment there - it just won't appear in the result of the query formula.
I realized, that it works fine when the comment is a plain number. As soon as there is text, it won't show up.
As stated in the Google Help section for "query":
In case of mixed data types in a single column, the majority data type determines the data type of the column for query purposes. Minority data types are considered null values.
That means: As long as there are more values with numbers (numeric) than values with text (string), the rows with text will not show up. Even if there are as many numbers as text fields (e.g. one numeric value, one string), Google seems to define the column as numeric and strings don't show up.
To solve this problem, you can try to format the corresponding column in tab "pivot data source" as text (Format > Number > Plain text in the menu).
I am trying to find a formula that will give me the count of unique dates a persons' name appears in one of two different columns and/or both columns.
I have a set of data where a person's name may show up in a "driver" column or a "helper" column, multiple times over the course of one day. Throughout the day some drivers might also be helpers and some days a driver may come in for duty but only as a helper. Basically all drivers can be helpers, but not all helpers can be drivers.
I've attached a link to a sample sheet for more clarity.
https://docs.google.com/spreadsheets/d/1GqNa1hrViX4B6mkL3wWcqEsy87gmdw77DhkhIaswLyI/edit?usp=sharing
I've created a REPORTS tab with a SORT(UNIQUE(FLATTEN)) Formula to give me a list of the names that appear in the DATA Tab.
I'm looking for a way to count the unique dates a name from the name (Column A of the REPORTS Tab) appears in either of the two columns (Column B and/or C of the DATA Tab) to determine the total number of days worked so I can calculate the total number of days off over the range queried.
I've tried several iterations of countif, countunique, and countuniqueifs but cannot seem to find a way to return the correct values.
Any advice on how to make this work would be appreciated.
I think if you put this formula in cell b7 you'll be set. You can drag it down.
=Counta(Unique(filter(DATA!A:A,(DATA!C:C=A7)+(DATA!B:B=A7))))
Here's a working version of your file.
For anyone interested, Google Sheets' Filter function differs slightly from Excel's Filter function because Sheets attempts to make it easier for users to apply multiple conditions by simply separating each parameter with a comma. Example: =filter(A:A,A:A<>"",B:B<>"bad result") will provide different results between the Sheets and Excel.
Excel Filter requires users to specify multiple conditions within parenthesis and denote each criterion be flagged with an OR condition with a + else an AND condition with a multiplication sign *. While this can appear daunting and bizarre to multiply arrays that have text in it, it allows for more flexibility.
To Google's credit, if one follows the required Excel Syntax (as I did in this answer) then the functions will behave the same.
delete what you got and use:
=QUERY(QUERY(UNIQUE({DATA!A:B; DATA!A:A, DATA!C:C}),
"select Col2,count(Col1),"&D2&"-count(Col2)
where Col2 is not null
group by Col2"),
"offset 1", 0)
Reference/test sheet: https://docs.google.com/spreadsheets/d/1fp6ZTBtgb5E0J9GKOqh8Ae47OzY1smec5ha9BfUfAsY/edit?usp=sharing
I have a Google Sheets document with one sheet (calculator) that pulls some values from another sheet (database). database is organized by two columns: make, and model. I use some weird data validation and helper columns to make dropdowns in calculator. Then I use filter() to pull the matching value from database.
This all works fine but it will be a calculator that gets reused and the data discarded, so I need only a finite number of rows in calculator (10-20). For this, it would be super nice to be able to select the whole row and hit delete to clear the calculation without destroying all the formulas. Ideally, the filter() would happen inside an arrayformula() in a hidden and protected top row to allow the rows to be easily cleared.
For some reason though, I can't get that to work. vlookup() is not an option because I need to match two keys.
On another note, it would be nice to not need the helper columns B:J and the data validation unique to each row. This is workable though as I only need a few rows. In the actual version I hide and protect B:J and there are many more columns there.
I know you said Vlookup() wouldn't work because you need to match on two keys, I think that vlookup() will help in this situation. Try this formula...
=arrayformula(Vlookup(A3:A&K3:K,{database!A$2:A&database!B$2:B,database!C$2:C},2,False))
The concept here is to put those two matches you need into one unique key. So we use the curly brackets {} to build an array within the formula and combine those two lookup fields in your 'database' sheet. So the columns of A and B become concatenated into one element, and the second part of that array is the column C which you need.
To lookup then just combines your A&K columns similarly, so it can lookup that combined element. The rest of the vlookup follows as normal. I.e. we look up this concatenation against that one and when it matches it returns the second column of the array we built, in this case database!C.
I don't think I'm clear on your columns B:J, so I'm not sure if this helps you with that as well.
You can't get rid of the helper column approach, as long as you want the calculator to use drop down selection for the model. Data validation for dropdowns requires either a list of values, ie. static, so no good, or a range of cells.
What you might want to do is to put those cells in a totally separate tab, eg. DataValidation, and then hide that tab. Your Calculator sheet will then be cleaner, with no hidden columns. Column K will use for data validation the "hidden" values, formerly columns B:J, that are now built off in the DataValidation tab.
Is there a way to sort a Google Sheet by the order in which values are entered into a data validation criteria?
I want to sort the sheet based in ascending order Low,Medium,High or descending order High,Medium,Low. Not by alphabetical order High,Low,Medium and Medium,Low,High respectively.
Aaron. The easiest way would be to use a helper column (which you can hide later if you like) wherein you assign numerical values to your Low, Medium and High (presumably 1, 2 and 3 respectively). Then you sort using the numerical column. It's fairly easy to write a one-cell array formula that would assign the numerical values to your labels. The numerical column need not be beside the label column; it can be any column.
Without seeing an actual sample sheet, I can't show you. But hopefully the concept is clear, and you can take it from there.
Added description after sheet was shared:
In the example sheet, Sheet1 Column A contained the Priority in words (Low, Medium, High) and Column B contained "other data." I placed the following array formula into C1:
=ArrayFormula({"Priority Val";IF(A2:A="","",VLOOKUP(A2:A,Data!A:B,2,FALSE))})
The formula is an array formula, hence the ArrayFormula() wrap.
Inside this are curly brackets {} which allow the building of arrays that are not "of a type." In this case, the header is listed first ("Priority Val"). The semicolon means "place the next part underneath." Then a VLOOKUP references every value in Column A (i.e., the priority words) against a simple chart in a second sheet named "Data." In that "Data" sheet, Column A simply lists 1, 2, 3 and Column B lists your exact words: Low, Medium, High. The IF() function just checks to see if a row in Sheet1!A:A is blank. If so, a null is assigned before trying the VLOOKUP; otherwise, every blank row would show an #NA error.
If you want to make it even more air tight, it's good practice to wrap VLOOKUP in IFERROR(), just in case you misspell something in Sheet1!A:A. That would look like this:
=ArrayFormula({"Priority Val";IF(A2:A="","",IFERROR(VLOOKUP(A2:A,Data!A:B,2,FALSE)))})
And you can avoid misspelling by applying data validation to Sheet1!A2:A, referencing Data!A:A as the only allowable answers. This is not strictly necessary; but I have done it in the sample sheet to show you.
The crossJoin function posted by #Max Makhrov from the below thread works almost completely for what I was hoping to achieve. It was in response to cross joining two columns and I tried joining two tables, one with two columns and one with five columns. It works but only partially.
The delimiter of the column data is stuck as comma ",". This could be problematic for values with commas. The delimiter variable in the function only defines the two ranges being joined.
If the column being joined is a date for example, it seems to extend out the full date text inclusive of time zone and fixed as text. Is there a way to allow for it to be non-text to be formatted? Even when it's parsed using the split() function it's definitely still text.
Result of JOIN is longer than the limit of 50,000 characters
Below is a link to the example input and output. The first output example is a standard cross join. The other is the actual desired output which filters for any data rows where the date in column 5 is greater than or equal to the date in column 2.
https://docs.google.com/spreadsheets/d/1FGS8lYyy60AH49Qyug8Uxaey5jxDksihOks7ll8Hq10/edit?usp=drivesdk
Your spreadsheet is View Only, so i can't demo it there, but try this. On the demo sheet, start a new tab, then put this formula in cell A2.
Happy to walk you through it a bit if it works. Otherwise, maybe make the sample editable so i can troubleshoot w/ you in the same place?
=ARRAYFORMULA(QUERY({HLOOKUP({"A","B"},{"A","B";Sheet1!A5:B},SEQUENCE(COUNTA(Sheet1!D5:D)*COUNTA(Sheet1!A5:A),1,0)/COUNTA(Sheet1!D5:D)+2),HLOOKUP({"D","E","F","G"},{"D","E","F","G";Sheet1!D5:G},MOD(SEQUENCE(COUNTA(Sheet1!D5:D)*COUNTA(Sheet1!A5:A),1,0),COUNTA(Sheet1!D5:D))+2)},"where Col2>=Col5"))