The crossJoin function posted by #Max Makhrov from the below thread works almost completely for what I was hoping to achieve. It was in response to cross joining two columns and I tried joining two tables, one with two columns and one with five columns. It works but only partially.
The delimiter of the column data is stuck as comma ",". This could be problematic for values with commas. The delimiter variable in the function only defines the two ranges being joined.
If the column being joined is a date for example, it seems to extend out the full date text inclusive of time zone and fixed as text. Is there a way to allow for it to be non-text to be formatted? Even when it's parsed using the split() function it's definitely still text.
Result of JOIN is longer than the limit of 50,000 characters
Below is a link to the example input and output. The first output example is a standard cross join. The other is the actual desired output which filters for any data rows where the date in column 5 is greater than or equal to the date in column 2.
https://docs.google.com/spreadsheets/d/1FGS8lYyy60AH49Qyug8Uxaey5jxDksihOks7ll8Hq10/edit?usp=drivesdk
Your spreadsheet is View Only, so i can't demo it there, but try this. On the demo sheet, start a new tab, then put this formula in cell A2.
Happy to walk you through it a bit if it works. Otherwise, maybe make the sample editable so i can troubleshoot w/ you in the same place?
=ARRAYFORMULA(QUERY({HLOOKUP({"A","B"},{"A","B";Sheet1!A5:B},SEQUENCE(COUNTA(Sheet1!D5:D)*COUNTA(Sheet1!A5:A),1,0)/COUNTA(Sheet1!D5:D)+2),HLOOKUP({"D","E","F","G"},{"D","E","F","G";Sheet1!D5:G},MOD(SEQUENCE(COUNTA(Sheet1!D5:D)*COUNTA(Sheet1!A5:A),1,0),COUNTA(Sheet1!D5:D))+2)},"where Col2>=Col5"))
Related
Using names listed in 1 column, I need to redisplay the same list of names in several sheets to filter info and add more info. It's a very complicated Google Sheet, otherwise I'd share it. I thought I'd make a model sheet, but the model sheet is doing exactly what I want:
model works wonderfully
=TRANSPOSE(SPLIT(JOIN("---",FILTER(A2:A,ISTEXT(A2:A))),"-",TRUE,FALSE))
Column C is the original problem, which seeks out the first, fourth, seventh etc. because the resulting fields are merged at those points.
Column D is the attempted solution, which takes all the fields, adds buffer punctuation between each ("-"), and then splits them transposed.
I tried the exact same equation in my convoluted sheet, but the original problem is still there:
actual references other sheet data and does not work
=TRANSPOSE(SPLIT(JOIN("---",FILTER('REHEARSAL ATTENDANCE'!B4:B,ISTEXT('REHEARSAL ATTENDANCE'!B4:B))),"-",TRUE,FALSE))
Is there a reason why it doesn't work?? I need them spaced out.
Solution:
Since your entries are spaced five cells apart instead of three in the model, you would need five dashes / repetitions as well.
=TRANSPOSE(SPLIT(JOIN("-----",FILTER('REHEARSAL ATTENDANCE'!B4:B,ISTEXT('REHEARSAL ATTENDANCE'!B4:B))),"-",TRUE,FALSE))
I want to iterate over an array of cells, in this case B5:B32, and keep the values that are equal to some reference text in a new array.
However, SPLIT nowadays accepts arrays as inputs. That means that if I use the array notation of "B5:B32" within ARRAYFORMULA or FILTER, it treats it as a range, rather than the array over which we iterate one cell at a time.
Is there a way to ensure that a particular range is the range over which we iterate, rather than the range given at once as an input?
What I considered was using alternative formulations of a cell, using INDEX(ROW(B5), COLUMN(B5)) but ROW and COLUMN also accept array values, so I'm out of ideas on how to proceed.
Example code:
ARRAYFORMULA(
INDEX(
SPLIT(B5:B32, " ", 1), 1
) = "Some text here"
)
Example sheet:
https://docs.google.com/spreadsheets/d/1H8vQqD5DFxIS-d_nBxpuwoRH34WfKIYGP9xKKLvCFkA/edit?usp=sharing
Note: In the example sheet, I can get to my desired answer if I create separate columns containing the results of the SPLIT formula. This way, I first do the desired SPLITS, and then take the values I need from that output by specifying the correct range.
Is there a way to do this without first creating an output and then taking a cell range as an input to FILTER or other similar functions?
For example in cell C35 I've already gotten the desired SPLIT and FILTER done in one go, but I'd still need to find a way to sum up the values of the first character of the second column. Doing this requires that I take the LEFT value of the second column, but for that I need to output the results and continue in a new cell. Is there a way to avoid this?
Ralph, I'm not sure if your sample sheet really reflects what you are trying to end up with, since, for example, I assume you are likely to want the total of the hours per area.
In any case, this formula extracts all of the areas, and the hours worked, and is then easy to do further calculations with.
=ArrayFormula({REGEXEXTRACT({C5:C9;D5:D9;E5:E9;F5:F9;G5:G9;H5:H9},"(.*) \d"),
VALUE(REGEXEXTRACT({C5:C9;D5:D9;E5:E9;F5:F9;G5:G9;H5:H9}," (\d+)hrs"))})
Try that in cell E13, to see the output.
The first REGEXEXTRACT pulls out all the text in front of the first space and number, and the second pulls out all the digits in a string of " #hr" in each cell. These criteria could be modified, if necessary, depending on your actual requirements. Note that it requires the use of VALUE, to convert the hours from text to numeric values, since REGEXEXTRACT produces text (string) results.
It involved concatenating your multiple data columns into one long column of data, to make it simpler to process all the cells in the same way.
This next formula will give you a sum, for whatever matching room/task you type into B6, as an example.
=ArrayFormula(QUERY({REGEXEXTRACT({C5:C9;D5:D9;E5:E9;F5:F9;G5:G9;H5:H9},"(.*) \d"),
VALUE(REGEXEXTRACT({C5:C9;D5:D9;E5:E9;F5:F9;G5:G9;H5:H9}," (\d+)hrs"))},
"select Col1, sum(Col2) where Col1='"&B6&"' group by Col1 label sum(Col2) '' ",0))
I will also answer my own question given what I know from kirkg13's answer and other sources.
Short answer: no, there isn't. If you want to do really convoluted computations with particular cell values, there are a few options and tips:
Script your own functions. You can expand INDEX to accept array inputs and thereby you can select any set of values from an array without outputting it first. Example that doesn't use REGEXMATCH and QUERY to get the SUM of hours in the question's example data set: https://docs.google.com/spreadsheets/d/1NljC-pK_Y4iYwNCWgum8B4NJioyNJKYZ86BsUX6R27Y/edit?usp=sharing.
Use QUERY. This makes your formula more convoluted quite quickly, but is still a readable and universally applicable method of selecting data, for example particular columns. In the question's initial example, QUERY can retrieve only the second column just like an adapted INDEX function would.
Format your input data more effectively. The more easily you can get numbers from your input, the less you have to obfuscate your code with REGEXMATCHES and QUERY's to do computations. Doing a SUM over a RANGE is a lot more compact of a formula than doing a VALUE of a LEFT of a QUERY of an ARRAYFORMULA of a SPLIT of a FILTER. Of course, this will depend on where you get your inputs from and if you have any say in this.
Also, depending on how many queries you will run on a given data set, it may actually be desirable to split up the formula into separate parts and output partial results to keep the code from becoming an amalgamation of 12 different queries and formulas. If the results don't need to be viewed by people, you can always choose to hide specific columns and rows.
We are using Google Forms to collect data on our students. They use the same Google Form for all students, but as part of the form, they are asked the students name.
The data that ends up being collected you can see on the tab Form Responses 1 on the Google Sheet linked here.
I am attempting to use ImportRange to create a tab for each of the students. The formula that I am using for just one of the students is...
=QUERY(IMPORTRANGE("1nJANDP1fiQunxfxEf-EjwJrnIRICv6kLhYYY9XBXtD4", "Form Responses 1!A:I"),"SELECT * WHERE Col3 = 'Adam N.'")
You can take a look at the tab called Adam N. and you'll see it is kind of working.
One thing that doesn't seem to be working is when there is a text value in columns E-I, that text value doesn't end up showing on the Adam N. tab. Any ideas how I can get both the numbers and the text values to show up?
The other thing that seems to be a problem is the fact that on the Adam N. tab, the very first row has the same headers as the Form Responses 1 tab, but it also has the very first line of data. Any way to remove that?
Importrange is not needed since you are 'importing' from within the same spreadsheet. Also, I'd recommend using the (optional) header argument in query().
It is often noted that users are tempted to mix data types within a column. The query() function will give undesirable output. If a column is intended for numeric values then only numerical values must reside in that column. Date columns must only contain dates and text columns only contain text values.
This does not mean that numbers cannot appear in a text column as long as they are in a text format. So it is important to plan the columns in a table to make sure this rule is maintained regardless if the data table is created manually or via submissions from a Google Form.
Generally, the query() function will assume the greater number of cell types in a column to be that data type. For example, if there are 100 numbers and 20 text values in the same column then a numeric value will be assumed for that column. There is a good chance the text values will just be ignored. One way to avoid this, would be to convert everything to text.
See if this works
=ArrayFormula(QUERY(to_text('Form Responses 1'!A:I),"WHERE Col3 = 'Adam N.'", 1))
I'm trying to do a couple of different things with a spreadsheet in Google and running into some problems with the formulas I am using. I'm hoping someone might be able to direct me to a better solution or be able to correct the current issue I'm having.
First off all, here is a view of the data on Sheet 1 that I am pulling from:
Example Spreadsheet
The first task I'm trying to accomplish is to create a sheet that lists all of these shift days with the date in one column and the subject ("P: Ben" or S: Nicole") in another column. This sheet would be used to import the data via a CSV into our calendar system each month. I tried doing an Index-Match where it used the date to pull the associated values however I found that I had to keep adjusting the formula offsets in order to capture new information. It doesn't seem like Index-Match works when multiple rows/columns are involved. Is there a better way to pull this information?
The second task I am trying to accomplish is to create a new tab which lists all the dates a specific person is assigned too (that way this tab will update in real time and everyone can just look at their own sheet to see what days they are on-call). However, I run into the same problem here because for each new row I have to change the formula to reflect the correct information otherwise it doesn't pull the correct cell when it finds a match.
I would appreciate any and all information/advice on how to accomplish these tasks with the formula combination I mentioned or suggestions on other formulas to use that I have not been able to find.
Thanks in advance!
Brandon. There are a few ways to attack your tasks, but looking at the structure of your data, I would use curly brackets {} to create arrays. Here is an excerpt of how Google explains arrays in Sheets:
You can also create your own arrays in a formula in your spreadsheet
by using brackets { }. The brackets allow you to group together
values, while you use the following punctuation to determine which
order the values are displayed in:
Commas: Separate columns to help you write a row of data in an array.
For example, ={1, 2} would place the number 1 in the first cell and
the number 2 in the cell to the right in a new column.
Semicolons: Separate rows to help you write a column of data in an array. For
example, ={1; 2} would place the number 1 in the first cell and the
number 2 in the cell below in a new row.
Note: For countries that use
commas as decimal separators (for example €1,00), commas would be
replaced by backslashes () when creating arrays.
You can join multiple ranges into one continuous range using this same
punctuation. For example, to combine values from A1-A10 with the
values from D1-D10, you can use the following formula to create a
range in a continuous column: ={A1:A10; D1:D10}
Knowing that, here's a sample sheet of your data.
First Task:
create a sheet that lists all of these shift days with the date in one
column and the subject ("P: Ben" or S: Nicole") in another column.
To organize dates and subjects into discrete arrays, we'll collect them using curly brackets...
Dates: {A3:G3,A7:G7,A11:G11,A15:G15}
Subjects: {A4:G4,A5:G5,A8:G8,A9:G9,A12:G12,A13:G13,A16:G16,A17:G17}
This actually produces two rows rather than columns, but we'll deal with that in a minute. You'll note that, because there are two subjects per every one date, we need to effectively double each date captured.
Dates: {A3:G3,A3:G3,A7:G7,A7:G7,A11:G11,A11:G11,A15:G15,A15:G15}
Subjects: {A4:G4,A5:G5,A8:G8,A9:G9,A12:G12,A13:G13,A16:G16,A17:G17}
Still with me? If so, all that's left is to (a) turn these two rows into two columns using the TRANSPOSE function, (b) combine our two columns using another pair of curly brackets and a semicolon and (c) add a SORT function to list the dates in chronological order...
=SORT(TRANSPOSE({{A3:G3,A3:G3,A7:G7,A7:G7,A11:G11,A11:G11,A15:G15,A15:G15};{A4:G4,A5:G5,A8:G8,A9:G9,A12:G12,A13:G13,A16:G16,A17:G17}}),1,TRUE)
Second Task:
create a new tab which lists all the dates a specific person is
assigned too (that way this tab will update in real time and everyone
can just look at their own sheet to see what days they are on-call).
Assuming the two-column array we just created lives in A2:B53 on a new sheet called "Shifts," then we can use the FILTER function and SEARCH based on each name. The formula at the top of Ben's sheet would look like this:
=FILTER(Shifts!A2:B53,SEARCH("Ben",Shifts!B2:B53))
Hopefully this helps, but please let me know if I've misinterpreted anything. Cheers.
I have essentially a log file in a Google Sheets. Columns are "Date/time", "user", "asset accessed", and there will be multiple entries for the same date, though usually not time.
I'd like to use the timeline graph to show user activity, but the graph requires an aggregate view with one date (no time) per row, with a numeric count in second col. Is there a way using functions within Google Sheets to generate an aggregate "view" of this data and pass this to the timeline graph?
Well, I guess you'll have to create an auxiliary sheet, or just some columns with the summarized values for you chart.
From your description, I'll assume you're using 3 columns (ABC). Let's use columns D, E and F with the following formulas:
=ArrayFormula(Trunc(A:A))
=Unique(D:D)
=ArrayFormula(CountIf(D:D;E:E))
Since date values are actually a number (qtt of days since the epoch), and hours are decimals, the Trunc formula gets rid of the "time" part and leaves only the date. Just format the cells (apparently numbers) as dates and you'll see. Then Unique and CountIf do the summarizing.
There's surely different ways of doing this, perhaps more "elegantly", in a single formula. But I think that in this way it's more easy to understand and learn from. Also, you'll probably need to adapt the ranges to your actual columns positions (I hope that's not a problem).