I am trying to query 2 long columns for agents' name, the issue is the names are repeated on 2 tables, one for the total sum of productivity and the other is for total sum of utilization.
The thing is when I query the columns it returns back the numbers for Productivity and Utilization all together.
How can I make the query to search only for Productivity alone and for Utilization alone?
Link is here: https://docs.google.com/spreadsheets/d/12Sydw6ejFobySHUj5JoYkAPbhr0mKoInCWxtHY1W4lk/edit#gid=0
Apps Script would be a better solution in this case. The code below works as follows:
Gets the names from Column D and Column A.
For each name of Column D, it will compare it with each name of Column A (that's the 2 for loops)
If the names coincide (first if), it will check the background color (second if) of the Column A name to accumulate Total Prod and Total Util.
Once it reaches the end of the Column A, writes the values in Total Prod and Total Util (Columns E and F) for each name in D.
function onOpen() { //Will run every time you open the sheet
//Gets the active Spreadsheet and sheet
let sprsheet = SpreadsheetApp.getActiveSpreadsheet();
let sheet = sprsheet.getActiveSheet();
var lastRow = sheet.getLastRow();
var getNames = sheet.getRange(3, 1, lastRow).getValues(); //Names from row 2, col 1, until the last row
var totalNames = sheet.getRange("D4:D5").getValues(); //Change the range for more names
let prodColor = '#f2f4f7'; //hexadecimal codes of the background colors of names in A
let utilColor = '#cfe2f3'; //
for (var i = 0; i < totalNames.length; i++) {
var totalProd = 0, totalUtil = 0; //Starts at 0 for each name in D
for (var j = 0; j < getNames.length; j++) {
if (totalNames[i][0] == getNames[j][0]) {
if (sheet.getRange(j + 3, 1).getBackgroundObject().asRgbColor().asHexString() == prodColor) { //if colors coincide
totalProd += sheet.getRange(j + 3, 2).getValue();
} else if (sheet.getRange(j + 3, 1).getBackgroundObject().asRgbColor().asHexString() == utilColor) {
totalUtil += sheet.getRange(j + 3, 2).getValue();
}
}
}
sheet.getRange(i+4, 5, 1 ,2).setValues([[totalProd, totalUtil]]);
}
}
Note: You will have to run the code manually and accept permissions the first time you run it. After that it will run automatically each time you open the Sheet. It might take a few seconds for the code to run and to reflect changes on the Sheet.
To better understand loops and 2D arrays, I recommend you to take a look at this.
References:
Range Class
Get Values
Get BackgroundObject
Set Values
You can learn more about Apps Script and Sheets by following the Quickstart.
Related
I'm currently using this formula to highlight duplicates in my spreadsheet.
=ARRAYFORMULA(COUNTIF(A$2:$A2,$A2)>1)
Quite simple, it allows me to skip the first occurrence and only highlight 2nd, 3rd, ... occurrences.
I would like the formula to go a bit further and highlight near duplicates as well.
Meaning if there is only one character difference between 2 cells, then it should be considered as a duplicate.
For instance: "Marketing", "Marketng", "Marketingg" and "Market ing" would all be considered the same.
I've made a sample sheet in case my requirement is not straightforward to understand.
Thanks in advance.
Answer
Unfortunately, it is not possible to do this only through Formulas. Apps Scripts are need as well. The process for achieving your desired results is described below.
In Google Sheets, go to Extensions > Apps Script, paste the following code1 and save.
function TypoFinder(range, word) { // created by https://stackoverflow.com/users/19361936
if (!Array.isArray(range) || word == "") {
return false;
}
distances = range.map(row => row.map(cell => Levenshtein(cell, word))) // Iterate over range and check Levenshtein distance.
var accumulator = 0;
for (var i = 0; i < distances.length; i++) {
if (distances[i] < 2) {
accumulator++
} // Keep track of how many times there's a Levenshtein distance of 0 or 1.
}
return accumulator > 1;
}
function Levenshtein(a, b) { // created by https://stackoverflow.com/users/4269081
if (a.length == 0) return b.length;
if (b.length == 0) return a.length;
// swap to save some memory O(min(a,b)) instead of O(a)
if (a.length > b.length) {
var tmp = a;
a = b;
b = tmp;
}
var row = [];
// init the row
for (var i = 0; i <= a.length; i++) {
row[i] = i;
}
// fill in the rest
for (var i = 0; i < b.length; i++) {
var prev = i;
for (var j = 0; j < a.length; j++) {
var val;
if (b.charAt(i) == a.charAt(j)) {
val = row[j]; // match
} else {
val = Math.min(row[j] + 1, // substitution
prev + 1, // insertion
row[j + 1] + 1); // deletion
}
row[j] = prev;
prev = val;
}
row[a.length] = prev;
}
return row[a.length];
}
In cell B1, enter =TypoFinder($A$2:$A2,$A2). Autofill that formula down the column by draggin.
Create a conditional formatting rule for column A. Using Format Rules > Custom Formula, enter =B2:B.
At this point, you might wish to hide column B. To do so, right click on the column and press Hide Column.
The above explanation assumes the column you wish to highlight is Column A and the helper column is column B. Adjust appropriately.
Note that I have assumed you do not wish to highlight repeated blank columns as duplicate. If I am incorrect, remove || word == "" from line 2 of the provided snippet.
Explanation
The concept you have described is called Levenshtein Distance, which is a measure of how close together two strings are. There is no built-in way for Google Sheets to process this, so the Levenshtein() portion of the snippet above implements a custom function to do so instead. Then the TypoFinder() function is built on top of it, providing a method for evaluating a range of data against a specified "correct" word (looking for typos anywhere in the range).
Next, a helper column is used because Sheets has difficulties parsing custom formulas as part of a conditional formatting rule. Finally, the rule itself is implemented to check the helper column's determination of whether the row should be highlighted or not. Altogether, this highlights near-duplicate results in a specified column.
1 Adapted from duality's answer to a related question.
Maybe I'm missing a keyword in my searches for a solution, but I didn't find what I'm looking for.
In Google Sheets I want to take a set of numbers and reorder it randomly. For example, start with the set [1,2,3,4] and get back [4,2,1,3].
Any ideas which function or a combination of functions may achieve this goal?
The entire process that I want to achieve is something like this:
I have a set of 4 fields. Their sum is fixed. I want to assign them randomized values.
So, I was thinking to iterate through this process:
Create a random integer between 0 and the max possible value (in the first iteration it's the fixed sum)
The new max value is the last max value minus the new random number.
Check if the new max is zero.
If not:
Return to the 1st step and repeat - This goes on until there are four values
If needed the 4th value shall be increased so the total will match the fixed sum.
Else, continue.
Randomize the order of the 4 values.
Assign the values to the 4 fields.
try:
=INDEX(SORT({{1; 2; 3; 4}, RANDARRAY(4, 1)}, 2, ),, 1)
or:
=INDEX(SORT({ROW(1:4), RANDARRAY(4, 1)}, 2, ),, 1)
Here are a couple of app script examples as well
function DiceRolls(nNumRolls) {
var anRolls = [];
nNumRolls = DefaultTo(nNumRolls, 1000)
for (var i = 1;i <= nNumRolls; i++) {
anRolls.push(parseInt((Math.random() * 6))+1);
}
return anRolls;
}
function CoinFlips(nNumFlips) {
var anFlips = [];
nNumFlips = DefaultTo(nNumFlips, 1000)
for (var i = 1;i <= nNumFlips; i++) {
anFlips.push(getRndInteger(1,2));
}
return anFlips;
}
function getRndInteger(min, max) {
return Math.floor(Math.random() * (max - min + 1) ) + min;
}
The Google Sheets API seems vague and I'm probably just too tired.
function onEdit(e) {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var positives = sheet.getRange("D3:AG3");
var negatives = sheet.getRange("C4:C33");
for (i=0;i<positives.getLastColumn();i++) {
var j = positives[i]*-1;
negatives[i].setValue(j);
}
}
I'm sure I'm doing eight things wrong but if someone is more familiar with Google Sheets, please throw a brick at me.
First, positives is a ranges, and you need to use getValues() to get an array that you can manipulate.
Second, it's not recommended to use Sheets API methods inside loops, the best practice is to manipulate arrays in loops and then use single get and set values API to read / write to a range.
Sample Code:
function onEdit(e) {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var positives = sheet.getRange("D3:AG3").getValues();
var negatives = sheet.getRange("C4:C33");
var result = [];
for (i = 0; i < positives[0].length; i++) {
result.push([positives[0][i] * -1]);
}
negatives.setValues(result);
}
Sample Output: (I only put values in three rows)
Reference:
push()
Avoid using onEdit for these kind of changes as it will be resource intensive. You are changing all the values of the column into negative of the row EVERY TIME you edit the sheet (Unless that should be the case)
If you really want to use onEdit, be sure to limit it only when the specific range is edited.
Code:
function onEdit(e) {
const row = e.range.getRow();
const column = e.range.getColumn();
// if edited range is within D3:AG3
if(row == 3 && column >= 4 && column <= 33) {
// write to the corresponding row (invert col and row)
e.source.getActiveSheet().getRange(column, row).setValue(e.value * -1);
}
}
Note:
Behaviour of the onEdit function is that when you edit the range D3:AG3, it will negate its value and write into its corresponding destination, one by one.
If you edit D3, it will assign that negative value into C4, nothing more.
If you edit outside the positive range, it will not do anything.
Another approach is to copy your positive row into negative column by transforming your data structure into the destination by bulk.
Code:
function rowToColumn() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var pRange = sheet.getRange("D3:AG3");
var pValues = pRange.getValues();
// pValues is a 2D array now
// row range values = [[1, 2, 3, ...]
var negatives = sheet.getRange("C4:C33");
// column range values = [[1], [2], [3], ...]
// since structure of row is different than column
// one thing we can do is convert the row into column structure
// and multiply each element with -1, then assign to negatives
pValues = pValues.map(function(item) {
item = item.map(function(col) {
return [col * -1];
});
return item;
})[0];
// set values into the negatives range
negatives.setValues(pValues);
}
Note:
Behaviour of the rowToColumn function is that it transfers all the values of the row range and then put it into negatives range all at once.
Blank cells will yield 0 by default, add a condition on return [col * -1]; if you want blank cells to return other values instead.
Output:
I have a spreadsheet that I use to keep track of climbing progress (snippet shown below). I have formulas and graphs that keep track of counts of specific grades over time, but I am having trouble with a formula to keep a running total (by year) of feet climbed. I intent to put this in another sheet.
Basically I would like a single cell that does something like ... if Sheet1!A:A begins with "21." and if Sheet1!E:E,"<>*%" (which means I actually completed the climb) then add the rows total climb length (Sheet1!J:J * Sheet1!I:I) to the running total for that year.
What is the best way to do this?
You can try using Apps Script and creating a script in order to manage your task.
So for example, you might want to take a look at the snippet below:
Code
function calculateTotal() {
let ss = SpreadsheetApp.getActive().getSheetByName('Sheet1');
let date = ss.getRange('A2:A').getDisplayValues();
let tries = ss.getRange('E2:E').getDisplayValues();
let lengths = ss.getRange('I2:I').getDisplayValues();
let total = 0;
for (let i =0; i<date.length; i++) {
if (date[i][0].toString().startsWith('21') != false && tries[i][0].toString().includes('%') == false) {
total = total+lengths[i][0];
}
}
ss.getRange('M2').setValue(total);
}
Explanation
The script above gathers all the values from the Sheet1 and loops through them. If the conditions check (the date should start with 21 and the E column does not contain %) then the corresponding length is added to the total; the total is then saved in the M2 cell in this case.
Further improvement
The advantage of using a script is that it is versatile and easier to manage. In this situation, you can make use of Apps Script's time-driven triggers; so assuming you plan on updating your spreadsheet every day at a specific time, you can create a trigger which will run right after it.
For example, the below function creates a trigger for the function above which will run every day at ~9.
function createTrigger() {
ScriptApp.newTrigger("calculateTotal")
.timeBased()
.atHour(9)
.everyDays(1)
.create();
}
Reference
Google Apps Script;
Apps Script Installable Triggers.
Thanks Ale13 ... using your example and adding a couple of things (also needed to parseInt totals) ...
function calculateTotal() {
let ss = SpreadsheetApp.getActive().getSheetByName('Sheet1');
let s7 = SpreadsheetApp.getActive().getSheetByName('Sheet7');
let date = ss.getRange('A2:A').getDisplayValues();
let type = ss.getRange('F2:F').getDisplayValues();
let tries = ss.getRange('E2:E').getDisplayValues();
let lengths = ss.getRange('I2:I').getDisplayValues();
let laps = ss.getRange('J2:J').getDisplayValues();
let btotal = 0;
let rtotal = 0;
for (let i =0; i<date.length; i++) {
if (date[i][0].toString().startsWith('21') != false && tries[i][0].toString().includes('%') == false) {
// Totals for Bouldering
if (type[i][0] == "B") {
btotal = btotal + parseInt(lengths[i][0]*laps[i][0]);
}
// Totals for Top Rope or Sport
else {
rtotal = rtotal + parseInt(lengths[i][0]*laps[i][0])
}
}
}
console.log("Roped total = " + rtotal)
console.log("Bouldering total = " + btotal)
s7.getRange('B2').setValue(rtotal);
s7.getRange('B3').setValue(btotal);
}
I am trying to use a google sheet to rank a list of elements. This list is continually updated, so it can be troublesome to update the list if i already have hundreds of elements ranked and need to rank 10 new ones. Rather than having to re-rank some of the previously ranked elements every time (whether manually or using formulas), i thought it easier to write a macro that would re-rank for me.
1 - element A
2 - element B
3 - element C
new element: element D
For instance if i wanted element D to be ranked 2nd, i would need to change element B to 3 and element C to 4. This is tedious when doing hundreds of elements.
Here is my code so far but I get stuck with the getRange lines. Rankings are in column A.
function RankElements() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var s = ss.getActiveSheet();
var r = s.getActiveCell();
var v1 = r.getValue();
var v2 = v1 + 1
var v3 = v2 + 1
var lastRow = s.getLastRow();
s.getRange(1,v2).setValue(v2);
s.getRange(1,v3).autoFill(s.getRange(1,v3+":"+1,lastRow), SpreadsheetApp.AutoFillSeries.DEFAULT_SERIES);
s.getRange(1,v3+":"+1,lastRow).copyTo(s.getActiveRange(), SpreadsheetApp.CopyPasteType.PASTE_VALUES, false);
s.getFilter().sort(1, true);
};
You can do the following:
Iterate through all values in column A.
For each value, check if (1) ranking is equal or below the new one, and (2) it's not the element that is being added.
If both these conditions are met, add 1 to the current ranking.
It could be something like this:
function RankElements() {
const sheet = SpreadsheetApp.getActiveSheet();
const cell = sheet.getActiveCell();
const row = cell.getRow();
const newRanking = sheet.getActiveCell().getValue();
const firstRow = 2;
const columnA = sheet.getRange(firstRow, 1, sheet.getLastRow() - 1).getValues()
.map(row => row[0]); // Retrieve column A values
for (let i = 0; i < columnA.length; i++) { // Iterate through column A values
if (columnA[i] >= newRanking && (i + firstRow) != row) {
sheet.getRange(firstRow + i, 1).setValue(columnA[i] + 1); // Add 1 to ranking
}
}
sheet.getFilter().sort(1, true);
};